Administrative Executive

About Us

Volopay is a Y Combinator-backed start-up that combines corporate cards, bill payments, approvals, expense reimbursements, and accounting automation into a single platform. We empower businesses to manage their financial operations seamlessly by providing real-time visibility, control, and automation over their spending. We are backed by top investors and have expanded beyond Southeast Asia, now operating in the US to empower businesses with our innovative financial solutions. We need people who are deeply excited about our vision and passionately curious about transforming the way businesses manage their finances.

The Role

We are looking for a detail-oriented and proactive Administrative Executive to manage and oversee office operations, travel arrangements, vendor relationships, legal documentation, and visa processing. The ideal candidate should have strong organizational skills, excellent communication abilities, and the ability to handle multiple tasks effectively.

Key Responsibilities:

• Manage day-to-day office operations and maintenance.
• Ensure cleanliness and proper functioning of office infrastructure.
• Oversee office supply inventory and procurement.
• Monitor vendor performance and ensure timely payments.
• Manage company contracts, agreements, and other legal documents.
• Handle domestic and international travel bookings (flights, hotels, transportation).
• Manage visa processing with proper documentation and compliance with immigration laws.

Skills & Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• 1 to 2 years of experience in an administrative or operational role.
• HR documentation and knowledge about HR Policies.
• Experience in vendor management and contract handling.
• Proficiency in MS Office and Google Sheets.
• Experience with travel management and legal documentation is a plus.
• Proficiency in the Kannada language (speaking, reading) is mandatory.

Benefits:

• Comprehensive benefits package including your health insurance.
• Opportunities for career advancement and professional development.

Our Culture

At Volopay, you'll thrive among passionate, talented individuals who bring their energy into everything they do. Our team's diversity is our strength, with musicians, entrepreneurs, and athletes contributing their unique talents. Picture a workplace that's not just about work but a shared journey. We value your independence and trust you with tasks, encouraging you to take ownership and find innovative solutions. Our culture is rooted in:

• Ownership: We believe in freedom with responsibility. You'll naturally take the lead and excel.
• Results: We're doers who overcome obstacles with a can-do attitude.
• Curiosity: Curious minds thrive here. Wear multiple hats and embrace new challenges.

Join Volopay for a vibrant, dynamic atmosphere where innovation thrives, and your individuality shines.