Serve as the point person for office admin duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department/vendor on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Plan in-house or off-site activities, like parties, celebrations and conferencesGood to have: Proven experience as an Office manager, or Administrative assistant Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office and Google Docs Hands on experience with office machines (e.g. fax machines and printers) Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Answer all Incoming calls and Redirect them or keep messages. Monitor Office Supplies & place orders when necessary. Monitor office expenses and costs. Keep updated records and files. Keeping Track Record of Courier. Director’s appointments fix and email drafting. Hotel Booking / Air booking Front desk File Management. Courier Handling. Good Communications Skills. Handling and dispatch of courier (Electronics hardware’s Boxes) to the post office. Local and outstation traveling required occasionally to perform the below works: To submit the Tender/DD etc To collect the cheque To deliver the goods(Electronics Hardware boxes)
We are Looking for a HR Intern for our Pune Head office The Role will include the following activitiesWorking with the head HR for general employee management.Handling employee on-boarding and related activities.Managing day to day HR admin activities.Assissting in Recruitment Drive and ATS updation.Involved in preliminary screening for Tech candidates of High calibre. Go to attitude:Tenacious and hungry to make a nameWilling to learn and adaptWilling to work on weekends if need beFilled with curiosity and not afraid to ask questionsThink independently and be open-minded to possibilities We don't hire just for the sake of it, we hire the best people, and trust them to do what’s right! With your knowledge and experience, you will work closely with product managers, user experience developers, creative designers and software engineers using multi variant testing, analytics, usability testing and good old common sense to help make the key decisions with the development of the platform. Job Perks: Flexible working hours Informal Dress code Happening workplace and amazing culture.Knowledge of Hr function in fast paced startup culture. If you answered yes to most, if not all the statements above and want to develop a platform with global reach using a multitude of technologies, then let’s have a chat!
We are hiring a Customer Service Representative to manage customer queries and complaints. You will also be asked to process orders, modifications, and escalate complaints across a number of communication channels. To do well in this role you need to be able to remain calm when customers are frustrated and have experience working with computers. Customer Service Representative Responsibilities: Maintaining a positive, empathetic and professional attitude toward customers at all times. Responding promptly to customer inquiries. Communicating with customers through various channels. Acknowledging and resolving customer complaints. Knowing our products inside and out so that you can answer questions. Processing orders, forms, applications, and requests. Keeping records of customer interactions, transactions, comments and complaints. Communicating and coordinating with colleagues as necessary. Providing feedback on the efficiency of the customer service process. Managing a team of junior customer service representatives. Ensure customer satisfaction and provide professional customer support. Customer Service Representative Requirements: High school diploma, general education degree or equivalent. Ability to stay calm when customers are stressed or upset. Comfortable using computers. Experience working with customer support.
Answer all Incoming calls and Redirect them or keep messages. Monitor Office Supplies & place orders when necessary. Monitor office expenses and costs. Keep updated records and files. Keeping Track Record of Courier. Directors appointment fix and email drafting. Hotel Booking / Air booking Front desk File Management. Courier Handling. Good Communications Skills.
We are hiring for Female Fresher/ Experienced Operation Executive for in house Operation Department. Tasks will include handling clients (phone calls and emails), ensuring proper operational processes are followed. It would be great opportunity for someone who is eager to learn in a dynamic environment.
As we are approaching 100 people, we are looking for an Admin Executive to assist the Senior Manager to strengthen our Administration and Finance function. It is a fantastic opportunity to join a truly great company that always places people at its core. You will report directly to the Manager-Admin and Finance to be part of a multicultural team in Bangalore (Indian, French, and German) building the future of the Indian IT Industry. You must be able to see the big picture as well as the finer details, as your work is across the spectrum. You will deal in small daily matters, as well as larger aims and setting goals. Role and Responsibilities: Oversee all day to day administration of the business, be the face of our company Be the point of contact for colleagues and clients for anything related to admin Develop, review and improve administrative systems, policies, and procedures Work with the management team and our finance for flawless operations Organize international travel for directors, books hotels, coordinate visas, flights and taxis for clients in India Entirely manage and report on Procurements, manage Vendors, and clearing payments on time Handle initial Infrastructure issues at the workplace with related to Computers, access cards and others. Manage our coworking space and deal with the service provider as their main POC Your Profile: 4+ years of experience in company administration Exceptional organizational skills: you never forget a thing and can run many requirements at the same time Strong decision making skills Strong problem solving, critical thinking, interpersonal skills, as well as written and oral communication skills -- You must be comfortable writing a professional email by yourself Experience efficiently using a computer to run basic admin duties: Email, Excel, Google Drive
The Executive Assistant will provide day-to-day administrative support to the Director. The candidate must have the ability to work well in a fast-paced organization and manage multiple tasks and conflicting priorities with accuracy, flexibility, and attention to detail. Responsibilities Include Manage calendar activity and coordinate meetings with stakeholders. The candidate will work with CTO, Director and VP. Plan travel and build seamless itineraries. Coordinate travel including air and hotel bookings, liaising with other VDB offices for internal meetings and managing last minute changes as required. Prepare, review, and process expense reports, in line with company T&E policy. Preparation for meetings as necessary, including scheduling of conference rooms, coordinating food, logistics, etc. Review all system requests prior to Director/CTO approval. Process Human Resources transactions and help with scheduling interview of new candidates and onboarding new hires. Support group administration including updating distribution lists. Coordinating team events inclusive of training days, town hall updates, and offsite team building. Working collaboratively and having an excellent communication with other Executive Assistants within VDB. Qualifications and Experience Graduate with 2-3 years experience as Executive Assistant. Previous experience with a wide range of administrative tasks. Ability to Coordinate and Function in A Team Environment Comprising Managers, Directors, Senior Team Members and External Clients and Foster Good Working Relationships In and across groups. Excellent organizational, administrative and interpersonal skills. Excellent calendar management skills, including the coordination of complex meetings with internal and external parties. Skilled at planning and arranging domestic and international travel. Strong sense of integrity with ability to handle confidential and sensitive information with discretion. Proven team player. Strong written and verbal communication skills. Attention to detail and timely follow-up. Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues. Positive attitude, solution-oriented demeanor, and reliable. Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint. Experience in planning/implementing and organizing team build & social events for the full team including booking group hotel rooms and providing required information of location of event and agendas for these meetings. Ability to multi-task and prioritize in an extremely fast paced environment and to remain calm under pressure and be flexible to changing priorities. Significant work experience and university degree a plus.
Looking for an ambitious, young, hardworking and honest individual to join a Y-Combinator backed start-up in Bangalore. The role will traverse multiple functions as the need arises, giving you exposure to various aspects of the business. You’ll be expected to handle work across Partner management, Finance & accounts, CS, HR, MIS reports, etc. If you expect a clearly laid out JD with KRAs and what not, this is clearly not for you. About Wifi Dabba: We are a boring company when it comes to what we do - We build and deploy WiFi internet. But we are a fun company when it comes to how we do it and who we work with. We are bunch of good folks who are trying to innovate how India gets online. We are now a 25+ member team working out of HSR layout, Bangalore. Role and responsibilities to start with: Whatever the job at hand, you will be expected to display complete ownership and take it to completion faster than you thought possible. Shock us and surprise yourself. You might be responsible for expanding to a new location or hiring new people, or managing vendors and partners, or keeping office expense book unto speed, or liaising with telecom department for paper work, or handling account payable, or getting our auditors help reconcile bank statements or ensuring MIS reports are in place and unto date or a dozen other things. And yes, all this might happen simultaneously too. Above all, we expect you to grow along with the business and take on larger responsibilities in the near future. Superior written and verbal communication skills, organizational and negotiation skills are required. You will be working directly with founder to grow into his second in command. A prior start-up experience or EA experience is a plus.
JD – Facilities & Staff Management This role requires the incumbent to manage the households, properties and office premises of the family. The role holder will be expected to manage the admin and HR for the various facilities along with the family’s personal staff. The incumbent will be responsible for 4 houses, 1 office and around 25 staff. The incumbent will also be responsible for end-to-end supervision and coordination for a construction project for the family’s bungalow in Pune. The position is based out of Pune, and will require regular travel between Pune and nearby locations. Roles & Responsibilities • Property management of all the premises & ensuring all premises are clean and well maintained • Managing the lease for any rented properties • Identifying and supervising maintenance of all the properties • Inventory Management for all properties • Engaging, coordinating and supervising various agencies (housekeeping, gardening, maintenance, etc.) to ensure office and household requirements are met • Managing and supervising AMCs and other contracts • Provided admin support for the office, and managing admin across three other properties • Overseeing building projects, renovations or refurbishments • Staff Management and staff training/re-training • Auditing household staff requirements and recruitment of new staff as per requirements • Managing attendance and salary of staff • Grievance management, managing disciplinary issues, etc. of personal staff • Managing household logistics as per requirement • Maintaining MIS and regular tracking and reporting of establishment related expenses • Maintaining MIS and regular tracking and reporting of personal staff related concerns and issues • Managing supplies, healthcare and logistics for the various properties across locations • Supervising and managing a construction project in Pune • Co-ordinating with various agencies for the construction project, and supervising timelines, troubleshooting and completion for the same • Liaising between various agencies to coordinate and supervise projects • Managing special projects for the family as required • Managing and maintaining all the cars belonging to the family Candidate Profile • We are looking for candidates with 4 – 6 years of experience in an HR Admin/Establishment Management/Facility Management or similar role • Candidates must have a graduate degree, candidates with a degree in HR are preferred • Candidates must have basic Excel skills • Candidates who understand and speak Marathi are preferred
We’re looking to hire an Account Coordinator who can provide day-to-day administrative support to our Account Executives and Account Representatives and ensure smooth sales procedures. Candidates applying for the role should be highly organized and must perform multiple tasks for different teams/clients at the same time. Any sort of experience with marketing campaigns and an understanding of what “excellent customer service” means is valued highly. Ideally, the candidate should be able to both administer daily sales activities and brainstorm innovative ideas to improve our client relationships. The Candidate should drive growth to our company by being an essential part of the Account Management team. • Prepare, file and retrieve sales-related documents. • Design and renew sales proposals. • Update internal databases with account information. • Coordinate meetings, calls and demos for the Account Management team. • Conduct research on prospective clients. • Collaborate with internal teams to ensure proper pre and post-sales service. • Communicate customer feedback to Marketing, Sales and Product Development teams. • Create detailed reports of campaign results. • Perform market and competitive research. • Help create promotional materials (e.g. presentations and videos). • Prepare MIS/Report for sales. • Interaction with Clients and Vendors. • Prepare Estimates, Quotes, Invoices using Software.
Need a person who will do all the office work.