The Executive Assistant will provide day-to-day administrative support to the Director. The candidate must have the ability to work well in a fast-paced organization and manage multiple tasks and conflicting priorities with accuracy, flexibility, and attention to detail. Responsibilities Include Manage calendar activity and coordinate meetings with stakeholders. The candidate will work with CTO, Director and VP. Plan travel and build seamless itineraries. Coordinate travel including air and hotel bookings, liaising with other VDB offices for internal meetings and managing last minute changes as required. Prepare, review, and process expense reports, in line with company T&E policy. Preparation for meetings as necessary, including scheduling of conference rooms, coordinating food, logistics, etc. Review all system requests prior to Director/CTO approval. Process Human Resources transactions and help with scheduling interview of new candidates and onboarding new hires. Support group administration including updating distribution lists. Coordinating team events inclusive of training days, town hall updates, and offsite team building. Working collaboratively and having an excellent communication with other Executive Assistants within VDB. Qualifications and Experience Graduate with 2-3 years experience as Executive Assistant. Previous experience with a wide range of administrative tasks. Ability to Coordinate and Function in A Team Environment Comprising Managers, Directors, Senior Team Members and External Clients and Foster Good Working Relationships In and across groups. Excellent organizational, administrative and interpersonal skills. Excellent calendar management skills, including the coordination of complex meetings with internal and external parties. Skilled at planning and arranging domestic and international travel. Strong sense of integrity with ability to handle confidential and sensitive information with discretion. Proven team player. Strong written and verbal communication skills. Attention to detail and timely follow-up. Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues. Positive attitude, solution-oriented demeanor, and reliable. Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint. Experience in planning/implementing and organizing team build & social events for the full team including booking group hotel rooms and providing required information of location of event and agendas for these meetings. Ability to multi-task and prioritize in an extremely fast paced environment and to remain calm under pressure and be flexible to changing priorities. Significant work experience and university degree a plus.
Looking for an ambitious, young, hardworking and honest individual to join a Y-Combinator backed start-up in Bangalore. The role will traverse multiple functions as the need arises, giving you exposure to various aspects of the business. You’ll be expected to handle work across Partner management, Finance & accounts, CS, HR, MIS reports, etc. If you expect a clearly laid out JD with KRAs and what not, this is clearly not for you. About Wifi Dabba: We are a boring company when it comes to what we do - We build and deploy WiFi internet. But we are a fun company when it comes to how we do it and who we work with. We are bunch of good folks who are trying to innovate how India gets online. We are now a 25+ member team working out of HSR layout, Bangalore. Role and responsibilities to start with: Whatever the job at hand, you will be expected to display complete ownership and take it to completion faster than you thought possible. Shock us and surprise yourself. You might be responsible for expanding to a new location or hiring new people, or managing vendors and partners, or keeping office expense book unto speed, or liaising with telecom department for paper work, or handling account payable, or getting our auditors help reconcile bank statements or ensuring MIS reports are in place and unto date or a dozen other things. And yes, all this might happen simultaneously too. Above all, we expect you to grow along with the business and take on larger responsibilities in the near future. Superior written and verbal communication skills, organizational and negotiation skills are required. You will be working directly with founder to grow into his second in command. A prior start-up experience or EA experience is a plus.
Office Administration Secretarial reponsibilities Travel coordination Event coordination
JD – Facilities & Staff Management This role requires the incumbent to manage the households, properties and office premises of the family. The role holder will be expected to manage the admin and HR for the various facilities along with the family’s personal staff. The incumbent will be responsible for 4 houses, 1 office and around 25 staff. The incumbent will also be responsible for end-to-end supervision and coordination for a construction project for the family’s bungalow in Pune. The position is based out of Pune, and will require regular travel between Pune and nearby locations. Roles & Responsibilities • Property management of all the premises & ensuring all premises are clean and well maintained • Managing the lease for any rented properties • Identifying and supervising maintenance of all the properties • Inventory Management for all properties • Engaging, coordinating and supervising various agencies (housekeeping, gardening, maintenance, etc.) to ensure office and household requirements are met • Managing and supervising AMCs and other contracts • Provided admin support for the office, and managing admin across three other properties • Overseeing building projects, renovations or refurbishments • Staff Management and staff training/re-training • Auditing household staff requirements and recruitment of new staff as per requirements • Managing attendance and salary of staff • Grievance management, managing disciplinary issues, etc. of personal staff • Managing household logistics as per requirement • Maintaining MIS and regular tracking and reporting of establishment related expenses • Maintaining MIS and regular tracking and reporting of personal staff related concerns and issues • Managing supplies, healthcare and logistics for the various properties across locations • Supervising and managing a construction project in Pune • Co-ordinating with various agencies for the construction project, and supervising timelines, troubleshooting and completion for the same • Liaising between various agencies to coordinate and supervise projects • Managing special projects for the family as required • Managing and maintaining all the cars belonging to the family Candidate Profile • We are looking for candidates with 4 – 6 years of experience in an HR Admin/Establishment Management/Facility Management or similar role • Candidates must have a graduate degree, candidates with a degree in HR are preferred • Candidates must have basic Excel skills • Candidates who understand and speak Marathi are preferred
We’re looking to hire an Account Coordinator who can provide day-to-day administrative support to our Account Executives and Account Representatives and ensure smooth sales procedures. Candidates applying for the role should be highly organized and must perform multiple tasks for different teams/clients at the same time. Any sort of experience with marketing campaigns and an understanding of what “excellent customer service” means is valued highly. Ideally, the candidate should be able to both administer daily sales activities and brainstorm innovative ideas to improve our client relationships. The Candidate should drive growth to our company by being an essential part of the Account Management team. • Prepare, file and retrieve sales-related documents. • Design and renew sales proposals. • Update internal databases with account information. • Coordinate meetings, calls and demos for the Account Management team. • Conduct research on prospective clients. • Collaborate with internal teams to ensure proper pre and post-sales service. • Communicate customer feedback to Marketing, Sales and Product Development teams. • Create detailed reports of campaign results. • Perform market and competitive research. • Help create promotional materials (e.g. presentations and videos). • Prepare MIS/Report for sales. • Interaction with Clients and Vendors. • Prepare Estimates, Quotes, Invoices using Software.
Need a person who will do all the office work.