Assitant Admin [ E- Tendering ]

About Fibrocast

FIBROCAST is a leading FRP, GRP & GRC products and composite infrastructure solutions company, committed to delivering innovative, high-quality, and sustainable solutions.

We are looking for a responsible and organized HR & Administration Executive to manage HR operations, office administration, employee records, and day-to-day administrative activities.

Key Responsibilities

Human Resources (HR)

• Recruitment and selection
• Employee documentation and personnel record management
• Attendance and leave management
• Salary computation and payroll coordination
• HR policy and handbook implementation
• Statutory compliance coordination (PF, ESIC, PT, etc.)
• Maintaining and updating the employee database
• Preparing HR letters, including offer letters, appointment letters, relieving letters, experience letters, and Full & Final Settlement documentation

Administration

• Office supplies and inventory management
• Asset management (Laptop, Mobile, iPad, Keyboard, Mouse, etc.)
• Ticket booking, travel, and accommodation arrangements
• Housekeeping and security supervision
• AMC (Annual Maintenance Contract) coordination
• Courier and dispatch management
• Utility bill management
• Office maintenance and repair coordination
• ID card and access management
• Documentation and record keeping
• Petty cash management
• Weekly expense and 15-day expense tracking
• DA/TA (Daily Allowance/Travel Allowance) checking and verification

Eligibility & Skills

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.
• Knowledge of HR operations and office administration.
• Basic understanding of payroll, attendance, and statutory compliance.
• Good communication and organizational skills.
• Proficiency in MS Excel, MS Word, and other office tools.
• Ability to manage multiple tasks and maintain confidentiality.
• Prior experience in HR and administration will be an advantage.

What We Look For

• Responsibility & Ownership
• Ability to handle HR and administrative activities independently and efficiently.
• Attention to Detail
• Accuracy in employee records, salary calculations, expenses, and documentation.
• Coordination Skills
• Effective coordination with employees, management, vendors, and service providers.

About the Role

We are looking for a Talent Acquisition Executive & Admin who is energetic, organized, and people-oriented. The role will involve managing recruitment activities while also supporting day-to-day HR and office administration.

This is a great opportunity for someone who enjoys connecting with people, hiring great talent, keeping things organized, and making sure the office runs smoothly

Key Responsibilities

Talent Acquisition

• Manage the recruitment process from sourcing to joining.
• Understand hiring requirements and coordinate with hiring managers.
• Source candidates through LinkedIn, job portals, employee referrals, and other channels.
• Screen resumes and conduct initial candidate calls.
• Schedule and coordinate interviews with candidates and hiring managers.
• Maintain regular follow-ups with candidates and ensure a smooth candidate experience.
• Coordinate offer rollouts, documentation, background verification, and joining formalities.
• Maintain and update recruitment trackers and candidate databases.
• Support job postings and employer branding initiatives.
• Build a pipeline of potential candidates for future requirements.
• Assist in meeting hiring targets and recruitment timelines.

Administration

• Handle day-to-day office administration and ensure smooth office operations.
• Coordinate with vendors, housekeeping, maintenance, security, and other service providers.
• Manage office stationery, pantry supplies, and other office requirements.
• Maintain office inventory and asset records.
• Coordinate courier, travel, hotel bookings, and other administrative requirements.
• Assist in organizing company events, celebrations, meetings, and team activities.
• Ensure the office is well-maintained and employee-friendly.
• Maintain administrative records and expense trackers.

Requirements

• Bachelor's degree in HR, Business Administration, or a related field.
• 1–2 years of experience in recruitment, talent acquisition, HR operations, or administration.
• Hands-on experience with candidate sourcing and screening.
• Familiarity with LinkedIn and job portals.
• Strong communication and interpersonal skills.
• Excellent coordination and follow-up abilities.
• Good working knowledge of MS Excel/Google Sheets and MS Office/Google Workspace.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage priorities in a fast-paced environment.
• A proactive and positive attitude.

The Ideal Candidate

We are looking for someone who:

• Loves talking to people and building relationships.
• Has a strong follow-up and closure mindset.
• Can handle multiple hiring requirements at the same time.

What You'll Get

• Exposure to Talent Acquisition, HR Operations, and Administration
• Opportunity to work closely with business leaders and hiring managers
• Hands-on experience in a fast-paced work environment
• Opportunity to take ownership of HR initiatives
• Strong learning and growth opportunities

Role Overview:

We are looking for a detail-oriented and proactive Pre-Sales & Tendering Specialist to support business growth across Government and Public Sector clients. The role involves managing end-to-end tendering activities, preparing high-quality proposals, and working closely with sales, technical, and leadership teams to ensure successful bid submissions.

Key Responsibilities:

● Identify and track relevant government tenders, RFPs, RFQs, and EOIs through portals and other sources

● Analyze tender documents, eligibility criteria, and technical requirements

● Prepare and submit comprehensive bid responses, including technical and commercial proposals

● Coordinate with internal teams (sales, legal, finance, delivery) for inputs and documentation

● Manage complete tender lifecycle – from opportunity identification to submission and follow-ups

● Ensure all submissions are compliant with government norms, documentation standards, and deadlines

● Prepare presentations, case studies, and supporting documents for bid submissions

● Maintain a repository of standard documents, credentials, certifications, and past proposals

● Handle vendor registrations, empanelment processes, and portal management (GeM, CPPP, state portals, etc.)

● Track bid status, clarifications, and post-submission communication with departments

Key Requirements:

● 4–8 years of experience in pre-sales / bid management/tendering, preferably in Government or Public Sector projects

● Strong understanding of government procurement processes and tendering frameworks

● Experience working with portals like GeM, CPPP, eProcurement systems, and state tender portals

● Excellent skills in proposal writing, documentation, and coordination ● Ability to manage multiple bids under tight timelines

● Strong attention to detail and compliance orientation

● Good communication and stakeholder management skills

Job Description – Executive Assistant

Position: Executive Assistant to Managing Director

Experience: 3–6 Years

Location: Ghansoli, Navi Mumbai

Employment Type: Full-Time

Reporting To: Managing Director

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to support the Managing Director in managing day-to-day schedules, meetings, communication, coordination, and administrative requirements.

The ideal candidate must have 4–5 years of experience as an Executive Assistant, Personal Assistant, or similar role, along with excellent verbal and written communication skills, strong organizational abilities, and a professional personality.

Key Responsibilities

• Manage the Managing Director’s day-to-day calendar, appointments, meetings, and schedules.
• Coordinate and schedule internal and external meetings, calls, and appointments.
• Act as the key point of contact between the MD and internal/external stakeholders.
• Manage and prioritize the MD’s daily agenda and ensure timely follow-ups.
• Handle emails, calls, correspondence, and communication on behalf of the MD when required.
• Coordinate with clients, vendors, business partners, senior management, and other stakeholders.
• Arrange travel, accommodation, transportation, and other travel-related requirements.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and other documents.
• Follow up with various departments on tasks and action items assigned by the MD.
• Ensure timely completion of important tasks and provide regular updates to the MD.
• Maintain and organize confidential documents, records, and correspondence.
• Assist the MD with both professional and personal administrative requirements as needed.
• Maintain complete confidentiality regarding sensitive business and personal information.
• Anticipate the MD’s requirements and proactively manage schedules and priorities.
• Handle multiple tasks and priorities efficiently in a fast-paced environment.
• Perform any other responsibilities assigned by the Managing Director.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong English communication and professional email-writing skills.
• Excellent interpersonal and relationship-management skills.
• Strong calendar, appointment, and schedule management skills.
• Excellent coordination and follow-up abilities.
• Strong organizational and time-management skills.
• Ability to multitask and manage competing priorities.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving skills.
• Proficiency in MS Office – Word, Excel, PowerPoint, Outlook/Google Workspace.
• Ability to communicate confidently with senior management, clients, and external stakeholders.

Eligibility

• Graduate in any discipline.
• 3–6years of relevant experience as an Executive Assistant / Personal Assistant / Management Assistant.
• Prior experience supporting a Managing Director, CEO, Founder, or Senior Executive will be preferred.
• Candidates must have excellent communication skills and a professional demeanor.
• Candidates should be comfortable handling both professional and personal administrative responsibilities of the MD.

Ideal Candidate

The ideal candidate should be well-spoken, confident, presentable, mature, highly organized, proactive, and dependable. They should possess excellent communication and interpersonal skills and be capable of representing the Managing Director professionally while maintaining complete confidentiality.

Name of the Position: Office Assistant

• Assist staff with basic office tasks.
• Photocopy, scan, and file documents when required.
• Deliver documents to clients.
• Basic knowledge of Word and Excel.
• Enter data into Excel and Word files.
• Coordinate efficiently with admin and HR teams for daily operational support .
• Prepare Attendance records in the Register.
• Update Computers and laptop stock details in computer.
• Perform other basic tasks assigned by management.
• Maintain office stationery, cleaning equipment stock.
• Visit banks, post offices, or courier offices when required
• Refill drinking water bottles for the Director.
• Prepare and serve tea, coffee, and water for Management and visitors.
• Maintain cleanliness of the pantry area.
• He/She needs to supervise the cleaning staff to clean the office. (Desks, Pantry, Washroom).
• Dust all computers and laptops.
• Ensure cleanliness and maintenance of office premises at all times .
• Accuracy and timeliness in document delivery and administrative assistance .
• Properly handle office assets and equipment .
• Minimal complaints regarding hygiene, punctuality, or service quality .

Qualifications: Minimum HSC

Experience: 1+ yr

Location: Chembur West

Salary: 12000 - 15000/-

**Hiring: Executive Assistant – Founder’s Office**

**Location:** Gurugram | Work from Office

**Experience:** 2–3 Years

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

**Gender:** Female Candidates Only

**Joining:** Immediate / Early Joiners Preferred

### About the Role

We are looking for an **Executive Assistant – Founder’s Office** to support the **Founder, CEO, and Director**.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work closely with senior leadership, manage critical priorities, coordinate across teams, and ensure seamless execution of important business initiatives.

### Key Responsibilities

* Manage and prioritize the Founder’s calendar, meetings, appointments, and schedules.

* Drive end-to-end follow-ups with internal teams and external stakeholders.

* Prepare and maintain MIS reports, trackers, dashboards, and business reports.

* Coordinate cross-functional activities and monitor timelines.

* Draft professional emails, presentations, meeting notes, and business correspondence.

* Handle confidential information with complete discretion and professionalism.

* Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

* Anticipate requirements, proactively resolve bottlenecks, and ensure smooth workflow.

### Candidate Requirements

* Female candidates only.

* 2–3 years of experience as an **Executive Assistant or in a senior management support role**.

* Excellent verbal and written English communication skills.

* Confident and professional while interacting with CXOs, clients, and senior leadership.

* Strong interpersonal, coordination, and stakeholder management skills.

* Advanced proficiency in **Microsoft Excel, Google Sheets, PowerPoint, and MS Office**.

* Tech-savvy with hands-on exposure to AI productivity tools such as **ChatGPT, Microsoft Copilot, Gemini, Notion AI**, or similar platforms.

* Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

* Highly organized, detail-oriented, proactive, execution-focused, and comfortable multitasking in a fast-paced environment.

### Mandatory Requirement

**Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible.**

### Employment Details

**Work Location:** Gurugram – Work from Office

**Payroll:** SPA Capital Services Limited

**Deployment:** Founder’s Office

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

Job Title: Senior Executive & Executive Assistant to [CEO / C-Suite Leadership]

Location: Ghansoli, Navi Mumbai

Employment Type: Full-time

Experience Level: 4–7 Years

Role Overview

We are seeking a proactive, highly organized, and detail-oriented Senior Executive & Executive Assistant to provide strategic, administrative, and operational support to executive leadership. This high-visibility role acts as the primary liaison between the Executive Office and key internal/external stakeholders, ensuring seamless calendar management, cross-functional project tracking, and overall business execution.

Key Responsibilities

• Executive Support & Calendar Management: Proactively manage complex calendars, resolve scheduling conflicts, coordinate international/domestic travel logistics, and prioritize daily executive workflows.
• Project & Operational Coordination: Track action items from executive meetings, follow up on deliverables with department heads, and ensure key strategic projects progress on schedule.
• Communication & Board Support: Draft executive communications, prepare board decks, build high-impact presentations (PowerPoint/Google Slides), and compile briefing materials prior to critical meetings.
• Meeting & Minutes Governance: Design agendas, take structured meeting minutes, log key decisions, and drive accountability across cross-functional teams.
• Stakeholder & Vendor Management: Serve as the first point of contact for board members, clients, external partners, and vendors, demonstrating discretion and professional diplomatic communication.
• Expense & Workflow Administration: Oversee executive expense reports, coordinate administrative department budgets, and maintain confidential corporate archives.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Communications, Management, or a related field.
• Experience: 4–7 years of proven experience supporting senior executives (C-level, VP, or Founder level) in a fast-paced corporate or growth environment.
• Tech Stack Skills: Advanced proficiency in Microsoft Office 365 (Excel, PowerPoint, Word), Google Workspace, and project management applications (e.g., Asana, Trello, Jira, or Slack).

Manage the executive’s calendar, appointments, meetings, and schedules.

Coordinate internal and external meetings and maintain meeting calendars.

Prepare presentations, reports, documents, and MIS as required.

Handle emails, correspondence, and follow-ups on behalf of management.

Coordinate with internal departments, clients, vendors, and external stakeholders.

Maintain confidential documents and business information.

Arrange travel, accommodation, and other logistics when required.

Prepare meeting agendas, minutes, and track action items.

Follow up with teams to ensure timely completion of assigned tasks.

Maintain records, files, and important documents.

Support management in day-to-day administrative and operational activities.

Handle multiple priorities and ensure deadlines are met.

Key Responsibilities

·      Manage and prioritize the Founder's calendar, meetings, appointments, and schedules.

·      Drive end-to-end follow-ups across internal teams and external stakeholders, ensuring timely execution.

·      Prepare and maintain MIS reports, trackers, dashboards, and business reports.

·      Coordinate cross-functional activities and monitor timelines to ensure deliverables are met.

·      Draft professional emails, presentations, meeting notes, and business correspondence.

·      Handle confidential information with complete discretion and professionalism.

·      Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

·      Anticipate requirements, resolve bottlenecks proactively, and ensure smooth workflow.

Candidate Profile

·      Female candidates only.

·      2–3 years of experience as an Executive Assistant or in a senior management support role.

·      Excellent verbal and written English communication skills (mandatory).

·      Confident, professional, and capable of interacting with CXOs, clients, and senior leadership.

·      Comfortable working closely with the Founder, CEO, and Director while managing sensitive and confidential information.

·      Strong interpersonal, coordination, and stakeholder management skills.

·      Advanced proficiency in Microsoft Excel, Google Sheets, PowerPoint, and MS Office.

·      Tech-savvy with hands-on exposure to AI productivity tools such as ChatGPT, Microsoft Copilot, Gemini, Notion AI, or similar platforms.

·      Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

·      Highly organized, detail-oriented, proactive, execution-focused, and able to multitask in a fast-paced environment.

 Role : Executive Assistant

Location : Pune - Hadapsar

Experience : 0 to 4 years ( Fresher with good communication can apply)

Job Role & Responsibilities :

•      Planning, scheduling & coordinating appointments & meetings, providing reminders, maintaining & updating diary of daily commitments & weekly calendar on a proactive basis.

•      Interacting with & rendering assistance to select HNI & VIP customers, coordinating certain critical Outdoor Catering & Party Orders, VIP reservations, etc.

•      Receiving calls, taking messages, screening & prioritizing calls & mails.

•      Taking down dictations & appropriately drafting data points & correspondences, proactively responding to queries received through calls/mails based on feedback & preferences conveyed by the Managing Director.

•      Preparing, editing & compiling agendas, minutes, correspondences & presentations.

•      Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

•      Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of the Managing Director & other senior executives, coordinating with outstation visitors & proactively looking after their boarding & lodging arrangements, based on preferences conveyed by the Managing Director.

•      Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.

•      Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

•      Managing communication pertaining to projects, new launches as well as other such expansion & diversification undertakings that directly come under the purview of the Managing Director.

•      Imparting induction & training to select employees hired for functions that are directly or indirectly associated to those of the Managing Director’s office.

•      Coordinating with outstations suppliers & vendors (China, Italy, etc.) quotations, purchase orders, purchase/ delivery payments. 

•      Responding to various inquiries - internal as well as external, acting as a point of contact between the Managing Director & other employees, tracking the work plan allocated to certain employees by the Managing Director & monitoring timelines with regard to the same.

•      Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

•      Negotiating with various suppliers, vendors & contractors, receiving competitive quotations, making comparisons, making purchases of materials & supplies based on feedback received from the Managing Director.

•      Spearheading all coordination pertaining to maintenance, upkeep & repair of corporate as well as outlet & store infrastructure (on a case to case basis), as per directions & preferences issued by the Managing Director from time to time.

•      Undertaking primary as well as secondary research & accordingly, developing briefs, reports & presentations as per pre-determined timelines.

•      Proactively observing & recording various discussions/conversations undertaken by the Managing Director from time to time & accordingly, framing action plans.

•      EA has to work for 09 hours in a day according to the assigned shift.

•      C/off will be availed in case EA has worked on his/her week off for the said week. It should avail within thirty days and it should not be clubbed with weekly off.

•      EA will get only one weekly off once in a week, it may be any one day in a week (Monday to Sunday).

•      Management has reserved all the rights to take decision time to time if required.