7+ Event planning Jobs in Mumbai | Event planning Job openings in Mumbai

Job Profile : Sr. Event Manager

Function : Event planning

Location : Mumbai (Andheri East)

Joining : Immediate – 15 days

Education : Graduation

Experience : Minimum 15 years

Working Days : Monday – Friday (Sat and Sun fixed off)

Shift timings : 12pm – 9pm

Introduction to Company:

Introduction to the company Since 2016, the TT LifeSciences has been committed to delivering excellent educational events, conferences, and meetings to tightly targeted audiences in highly regulated industries. At that time, most of the educational forums provided for specialised industries were general and colourless. They were designed to have broad appeal to companies operating in vastly different sectors. In trying to address the needs of too many people, they actually addressed none.

TT LifeSciences set out to do things differently. We are client-centred and carefully curate a programme designed for our clients’ needs. The result? Educational events that are tailored to the professionals who attend and provide a space for real growth. 

We are proud to have grown to a global operation, with headquarters in both the UK and Asia. We serve some of the biggest healthcare names in the world, like Merit Medical, Getinge Group and Occlutech. We have hosted over 100+ interactive and informative medical device conferences, bringing together professionals in niche markets who share similar concerns and challenges to learn, inspire and innovate.

Company Website – www.ttgroupworldwide.com

Benefits:

• Work life balance

• Rewards & Recognitions programs

• Employees completing three years receive loyalty bonuses ranging from INR 1 Lac to INR 5 Lacs.

• Professional development and career advancement opportunities are actively encouraged.

• Health coverage includes medical insurance worth INR 2 Lacs.

• Opportunity to attend global conferences across Berlin, Germany, the USA, and Europe.

• Additional benefits include paid holidays, festive leaves, and team gatherings.

• Comprehensive perks such as Provident Funds and health insurance are provided.

• Sick leave and relocation assistance are also part of the employee support program

Job Responsibilities: 

• Lead the end-to-end planning and execution of medical conferences, symposiums, workshops, and networking events.

• Develop detailed event timelines, project plans, and budgets.

• Ensure smooth on-site event execution including registration, speaker coordination, and session management.

• Coordinate with Delegates, keynote speakers, and panellists.

• Manage communication with sponsors, exhibitors, and partners.

• Ensure all speaker requirements such as travel, accommodation, presentations, and schedules are handled efficiently.

• Identify and manage vendors for venues, AV production, branding, printing, catering, and event technology.

• Negotiate contracts and ensure cost-effective vendor management.

• Oversee logistics including stage setup, delegate kits, conference materials, and signage.

• Develop and manage event budgets and ensure cost control.

• Track event expenses, vendor payments, and revenue from sponsorships and registrations.

• Lead and mentor event coordinators and support staff.

• Delegate tasks and ensure efficient coordination across teams including marketing, operations, and sales.

• Ensure all events adhere to healthcare industry regulations, ethical guidelines, and compliance standards.

• Maintain high-quality event standards and ensure attendee satisfaction.

• Conduct post-event evaluations and prepare event performance reports.

• Analyze attendee feedback and ROI to improve future conferences.

Required Skills:

• Excellent project management and organizational skills

• Strong communication and stakeholder management abilities

• Budgeting and vendor negotiation skills

• Ability to handle multiple events simultaneously

• Strong problem-solving and crisis management abilities

• Proficiency in event management tools and Microsoft Office

• Experience working with medical associations, healthcare professionals, or pharmaceutical companies.

• Experience managing international conferences or hybrid/virtual events.

• Fluent in English, Spoken and Written 

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook

Role Overview

You will be responsible for end-to-end event execution, team leadership, documentation,

delivery timelines, and on-ground accountability.

Key Responsibilities:

- Lead end-to-end event execution from planning to dismantling

- Take complete ownership of event delivery timelines and quality

- Manage detailed operational documentation (checklists, BOQs, timelines)

- Supervise setup, rehearsals, live execution, and dismantle

- Coordinate vendors and on-ground teams

- Ensure strict adherence to timelines, safety, and processes

- Handle last-minute changes and crisis situations

- Prepare post-event reports, OT validations, and closure documents

Key Skills & Requirements:

- 5–8 years of hands-on experience in corporate event operations

- Strong accountability and ownership mindset

- Sharp eye for detail with zero-error execution approach

- Strong documentation and reporting skills

- Organized personality with structured working style

- Willingness to take full responsibility of delivery

- Flexible for long working hours and late-night setups

- Proven leadership skills

- Strong coordination and communication abilities

- Physically fit for on-ground execution

Perks & Benefits:

- Leadership Growth & Fast-Track Promotions

- Recognition & Performance Rewards Program

- Overtime Policy with Enhancement benefits

- Allowance for Late-Night Setups

- Medical Coverage

- 24 Annual Paid Leaves & National Holidays

- Annual Team Offsite

- stress management program under (wellness days)

- High-energy, growth-oriented work culture

Job Role: Business Development Executive

• Exp: 1+ yr exp is preferable
• Salary: Upto 3LPA
• Timings: Monday to Friday Day shift sat sun fixed off
• Age below 30

About the Role:

➢ Achieving month's Sales Targets of enrolling students for BFSI courses.

➢ Mobilization of youth and graduates to ensure minimum expected enrolments in the programs.

➢ Conduct community mapping and profiling exercise to identify key stakeholders and NGOs to partner with us.

➢ Organize events/Sessions/workshop for communities with parents, underprivileged graduates, NGOs and other stakeholders to build awareness in the 

community.

➢ Conduct follow-ups on call with children, parents, NGOs and other stakeholders.

➢ Maintain the data of mobilization, planning, stakeholder forms, MOUs, Minutes of meetings, Individual meet forms, Photographs of Events, Community Events reports, NGO Profile forms.

Job Title: Executive Assistant to CEO

Job Description: We are looking for candidates with Good communication skills and are energetic to join our team as an executive assistant!!

Requirement:

• Good communication and interpersonal skills
• Must be good in handling calls
• Must be a graduate
• MS office

Responsibilities:

• Assisting the CEO with the day to day tasks
• Setting up meetings
• Managing tasks and updating
• Calendar management
• Email drafting and reverting
• Handling calls for the CEO
• Managing the floor and supervising

An entrepreneurial conference research and production company looking for an ambitious, dedicated and experienced Conference Manager to help grow both the conferences and the company.

We are looking for someone creative, organised and passionate about project management and events,who can plan an event from start to finish that exceed our expectations.

Key tasks and responsibilities:

• Development, production and delivery of projects from proposal to execution, on time, within budget, that exceed our expectations
• Coordinate all operations, from sourcing and negotiating with vendors and suppliers to venue searches and bookings
• Setting, communicating and maintaining timelines and priorities on every project
• Develop and maintain event databases, such as filtering and segmentation, with meticulous attention to detail
• Coordinate event logistics and collateral material design, production and distribution and maintain production schedules for event materials/collateral
• Communicating, maintaining and developing client and supplier relationships
• Perform general duties to support event planners, project managers and the Global Event team
• Analyse events portfolio and key performance areas and prepare event follow-up reports, identify areas to improve on for future events
• Montoring calendars and booking in meetings and calls for the management team 
• Competitor research, analysis and reporting

·      

Candidate requirements:

• Minimum 2-3 years minimum operational or project management experience from a B2B events/conference production company
• Graduated to degree level or equivalent in your chosen discipline, ideally Marketing, Social Sciences, Humanities, Languages or similar
• Fluent in written and spoken English
• Ability to work under pressure and meet demanding deadlines
• Ability to work independently and show a strong sense of initiative, taking ownership of key projects when required with a proactive attitude
• Ability to multitask, prioritise and be flexible is essential
• Works well as part of fast-paced team, prioritising effectively and managing workload
• Excellent IT skills - proficient in both Windows and Mac operating systems (i.e. PowerPoint, Keynote, Excel, Word, Outlook)
• Strong interpersonal and communication skills both verbal and written, able to successfully interact with all parts of the business and stakeholders at all levels
• Excellent organisational, analytical and administrative skills, meticulous attention to detail
• Flexible in approach and able to amend hours as required to suit business needs
• Adept at general administrative tasks like budgeting, data entry, and word processing