50+ Vendor Management Jobs in India

Job Title: Senior Financial Analyst, Contract Compliance Audit

Discover Dollar:

Discover Dollar started with the vision to help companies to discover value by harnessing internal data. Discover Dollar helps enterprises to identify and resolve overpayments and leakages by analyzing a vast amount of data including unstructured data like emails. contracts using machine learning and AI. Discover Dollar has won many awards, to name some: 1) "Global Most Innovative Solution"​ by SAP in Orlando, Florida 2) "Anthah Prerana"​ Award by Microsoft, TiE Bangalore & Govt of Karnataka 3) "Top Retail Solution Provider"​ by CIO Review We are fortunate to be mentored by veterans like ex-CFO of Google Patrick, Co-Founder of Infosys Mr. Shibulal. Being a Techstars company Discover Dollar believes in Give First philosophy. Discover Dollar's solution is sought by Fortune 500 enterprises and delivered over $1B+ in savings including Target, Metro, Canadian Tire, AB-Inbev, Lowe's, Advance Auto Parts, Seven Eleven, Neiman Marcus, Saks, Hudson Bay, Carrier etc.

Role Summary

The Senior Financial Analyst, Contract Compliance Audit will review vendor contracts and related transactions to identify financial leakage and non compliance against agreed commercial terms. This role focuses on interpreting contract wordings from a commercial and finance standpoint, translating terms into audit checks, validating them using evidence, and supporting recovery through claims, credits, or pricing corrections.

Key Responsibilities

1) Contract Review and Commercial Term Interpretation

• Read and interpret contract clauses from a financial and negotiation standpoint, identify key commercial levers and payable or receivable impacts.
• Extract measurable terms such as pricing rules, rate cards, discounts, rebates, allowances, credits, penalties, minimum commitments, caps, floors, escalations, indexation, and payment terms.
• Summarize contracts into a clear “audit ready” terms sheet with definitions, assumptions, and evidence requirements.

2) Build Audit Logic and Test Plans

• Translate contract terms into practical audit tests and validation logic, define what data is needed, what exceptions look like, and how to quantify impact.
• Create checklists and SOP style documentation that can be repeated across vendors and contract types.
• Define sampling plans when full population testing is not possible, and ensure sampling is defensible and documented.

3) Transaction Validation and Evidence Building

• Validate compliance using invoices, POs, rate cards, SOWs, service records, timesheets, delivery logs, ticketing records, and supporting backup.
• Recalculate expected charges, compare against actual billing, identify variances, and quantify recoverable value.
• Maintain strong audit trails, including calculations, supporting files, and clear explanation of the issue and root cause.

4) Findings Development and Recovery Support

• Prepare claim schedules and evidence summaries for client review and for vendor discussion where required.
• Support discussions with internal stakeholders and vendors to explain findings clearly, address pushback using facts, and drive resolution.
• Track open items through to closure, including credits, refunds, or adjustments, and ensure learnings are documented.

5) Stakeholder Collaboration and Communication

• Coordinate with Client’s point of contact, buying team and vendors to obtain the right data, clarify definitions, and confirm assumptions on the financial terms of contract.
• Present findings in a structured manner and provide clear recommendations for controls improvement.

Key Commercial Areas This Role Should Understand

• Time and Materials, rate cards, markups, overtime and premiums, role based rates, travel and expense rules.
• SLA and performance linked credits, penalties, service level measurement, downtime rules, and exclusions.
• Rebates, volume tiers, growth incentives, retro rebates, accrual logic, and true ups.
• Discounts, allowances, MDF, co op funding, price protection, and promotional support.
• Payment terms, early pay discounts, late fees, indexing, escalation clauses, caps, floors, and minimum commitments.

Required Qualifications and Experience

• 4 to 8 plus years of experience reviewing vendor or customer contracts from a commercial and finance standpoint, with strong ability to interpret financial terms and translate them into measurable checks.
• Hands on exposure to key commercial constructs such as Time and Materials, rate cards, markups, SLAs and service credits, rebates, discounts, allowances, penalties, price protection, escalation clauses, and payment terms.
• Proven experience validating contract terms against actual transactions, such as invoices, rate cards, SOWs, timesheets, service reports, and supporting documentation, and quantifying financial impact.
• Strong Excel skills for analysis, reconciliation, and building structured audit schedules and trackers.
• Strong communication skills to document findings clearly and discuss them confidently with internal stakeholders and, when needed, vendors.

Skills

Contract compliance audit MDF Contract compliance overtime premium rate card service lever agreements discounts time and material rebates markup

Purchase Engineer will be responsible for sourcing equipment, goods and services and managing vendors. 

Roles & Responsibilities: 

• Source Raw materials, fabrication & consumable electrical items.

• Run MRP thrice a week for optimal results.

• Raise & issue PO to supplier, 

• Ensure on-time supplier delivery;

• Raise debit-note for rejected materials; 

• Update stores for returning rejected materials;

• Update pending work order status/report to Suppliers;

• Reviewing, evaluating, consolidating, upgrading and approving purchase requests;

• Track price changes & prepare comparative statements;

• Craft negotiation strategies and close commercial deals with best terms;

• Ensure clear requirements documentation;

• Partner with reliable vendors and suppliers;

• Determine quantity and timing of deliveries;

• Examine & resolve shortages and quality issues; procurement delays;

• Coordinate regularly with Sales, Production, Engineering, Quality, Stores, HR & Admin, Process & Accounts Departments;

• Maintain records/reports as per ISO requirements;

• Work non-traditional hours on weekends and holidays during exigencies;

• Any other task assigned by management; 

• Reporting to Dy Manager-Purchase

Key Result Areas/KRAs (annual evaluation across entire Company) for Purchase Engineer:

• Identifying & recommending Suppliers; 

• Coordinating with Suppliers by raising Enquiries, Purchase Orders And Receipt Of Materials;

• Follow–up on all Orders placed;

• Analysing the purchase requirements.

• Developing and maintaining systems to procure material.

• Cost Reduction - alternate Vendor Development;

• Handle any related matters to Purchase;

• Responsible for timely passing of the bills;

• Responsible in gathering & sorting related documents for Purchase;

• Responsible for timely delivery of the material.

Why Join

This role is ideal for someone who thrives in dynamic, fast-paced environments and wants to contribute to building premium, high-quality interiors. As a Site Engineer / Project Manager, you’ll play a crucial role in ensuring seamless execution of projects, client satisfaction, and maintaining reputation for excellence.

Key Responsibilities

• Manage site execution and ensure timely completion of projects.
• Coordinate with vendors, contractors, and designers.
• Oversee project budgets, timelines, and quality control.
• Ensure compliance with safety standards and design specifications.
• Act as the bridge between clients and the execution team.

Requirements

• Experience in interior design / construction projects.
• Strong knowledge of materials, drawings, and execution standards.
• Excellent communication and people management skills.
• Ability to handle multiple projects simultaneously.

What You’ll Gain

• Direct exposure to high-end interior design projects with one of India’s most renowned design firms.
• Opportunity to work closely with expert teams across design and execution.
• Career growth in a premium lifestyle and design-focused environment.
• Hands-on experience in delivering luxury interiors from concept to completion.

Perks

• Competitive compensation package.
• Exposure to exclusive design projects and premium clientele.
• A collaborative, creative, and entrepreneurial culture.

Kindly acknowledge this email, and please feel free to reach out to me in case of any queries or clarifications.

We Are Hiring – Quantity Surveyor | Avillion Infrastructure

Join Avillion Infrastructure — a growing name in the construction industry focused on quality-driven residential and infrastructure projects.

Interview Location:

6th Cross Road, 1371, 29th Main Rd,

Munivenkatappa Layout, BTM 2nd Stage,

Bengaluru, Karnataka – 560076

Roles & Responsibilities

• Cost control, BOQ preparation, cost planning & reporting
• Project budget management & delivery tracking
• Quantity estimation & quantity verification
• Bill preparation & verification including subcontractor billing
• Procurement & contract management
• BBS preparation & material reconciliation
• RCC estimation & analysis
• Tender handling & working drawing interpretation
• Value engineering & risk management
• Coordination with site execution teams for cost optimization
• Proficiency in Advanced Excel & AutoCAD

🎓

Qualifications

• Bachelor’s / Master’s Degree in Civil Engineering or Quantity Surveying
• Minimum 2+ years of experience in Quantity Surveying, Billing, or Cost Management
• Residential project experience preferred
• Strong knowledge in BBS calculations & site cost management
• Ability to handle vendor billing, reconciliation & project costing independently

💼

Job Details

• Industry: Retail / Construction
• Experience: 2+ Years
• Notice Period: Immediate Joiners Preferred
• Gender: Male & Female Candidates Can Apply
• Benefits: Food & Accommodation Provided

🌟

Why Join Avillion Infrastructure?

• Opportunity to work on premium residential & infrastructure projects
• Fast-growing organization with strong career growth opportunities
• Exposure to end-to-end project costing and execution
• Collaborative and professional work environment

📩 Interested candidates can apply with their updated CV.

About the Role

We’re looking for a highly organized and proactive individual who can seamlessly manage office operations, support the CEO, and drive talent sourcing initiatives. This role is perfect for someone who enjoys taking ownership, multitasking, and interacting with people, while also having a sharp eye for identifying the right talent.

Key Responsibilities

1. Administrative & Office Management

● Oversee day-to-day office administration and ensure smooth functioning

● Manage vendor coordination (housekeeping, travel, office supplies, etc.)

● Handle asset management, including tracking and maintenance of office equipment

● Maintain records, documentation, and filing systems

2. Travel & Logistics

● Handle end-to-end travel bookings (flights, hotels, cabs)

● Plan itineraries and ensure seamless coordination

● Maintain travel records and expense documentation

3. Executive Assistant to the CEO

● Provide support with paperwork, documentation, and follow-ups

● Assist with scheduling, meeting coordination, and calendar management

● Track action items and ensure timely execution

● Maintain confidentiality at all times

4. Employee Engagement & Events

● Organize small office events, celebrations, and team activities

● Support logistics for internal meetings and engagement initiatives

Requirements

● Graduated in any discipline

● 1-2 years of experience in admin/EA

● Excellent organizational and multitasking abilities

● Good communication and stakeholder management skills

● Fluent in English and Hindi

● Comfortable with MS Office / Google Workspace

Key Skills

● Vendor management & coordination

● Execution and follow-through

● Attention to detail

● Time management and ownership

sJob Description for Purchase Engineer

Purchase Engineer will be responsible for sourcing equipment, goods and services and

managing vendors.

Roles & Responsibilities:

 Source Raw materials, fabrication & consumable electrical items.

 Run MRP thrice a week for optimal results.

 Raise & issue PO to supplier,

 Ensure on-time supplier delivery;

 Raise debit-note for rejected materials;

 Update stores for returning rejected materials;

 Update pending work order status/report to Suppliers;

 Reviewing, evaluating, consolidating, upgrading and approving purchase requests;

 Track price changes & prepare comparative statements;

 Craft negotiation strategies and close commercial deals with best terms;

 Ensure clear requirements documentation;

 Partner with reliable vendors and suppliers;

 Determine quantity and timing of deliveries;

 Examine & resolve shortages and quality issues; procurement delays;

 Coordinate regularly with Sales, Production, Engineering, Quality, Stores, HR & Admin,

Process & Accounts Departments;

 Maintain records/reports as per ISO requirements;

 Work non-traditional hours on weekends and holidays during exigencies;

 Any other task assigned by management;

 Reporting to Dy Manager-Purchase

Key Result Areas/KRAs (annual evaluation across entire Company) for Purchase Engineer:

 Identifying & recommending Suppliers;

 Coordinating with Suppliers by raising Enquiries, Purchase Orders And Receipt Of Materials;

 Follow–up on all Orders placed;

 Analysing the purchase requirements.

 Developing and maintaining systems to procure material.

 Cost Reduction - alternate Vendor Development;

 Handle any related matters to Purchase;

 Responsible for timely passing of the bills;

 Responsible in gathering & sorting related documents for Purchase;

 Responsible for timely delivery of the material.

*Vendor Coordination Mandatory*

The Admin Executive will be responsible for managing day-to-day administrative operations, office facilities, vendor coordination, employee support services, and overall workplace management to ensure smooth office functioning.

Key Responsibilities:

Administration & Facility Management

• Manage daily office administration activities and ensure smooth office operations.
• Oversee the day-to-day administrative activities of the office, ensuring all operations run seamlessly.
• Handle office maintenance, housekeeping, pantry, security, and office cleanliness.
• Coordinate AMC, repair, and maintenance activities for office equipment and facilities.
• Monitor office seating arrangements and workspace management.
• Ensure timely servicing and maintenance of AC, electrical, and office utility systems.
• Supervise, coordinate, and support administration activities for other branch offices as and when required.

Vendor Management:

• Coordinate with external vendors, service providers, and contractors.
• Handle vendor negotiations, quotations, comparative statements, and service agreements.
• Track vendor performance and ensure timely service delivery.
• Process invoices and maintain vendor payment records.

Asset, Inventory and data Management:

• Maintain records of office assets, stationery, consumables, and inventory.
• Ensure proper stock availability and control.
• Coordinate asset allocation and movement.
• Maintain admin-related records, contracts, agreements, and documentation.
• Ensure compliance with office safety and company policies.
• Support audit requirements related to administration and facilities.

Employee Support & Office Coordination:

• Support employees with office-related requirements and arrangements.
• Coordinate travel bookings, hotel reservations, transport, and guest management.
• Assist in organizing employee engagement activities, meetings, and events.

Health, Safety & Employee Engagement:

• Ensure office safety equipment and emergency systems are properly maintained and monitored.
• Assist in maintaining compliance with health, safety, and office administration guidelines.
• Organize and coordinate company events, employee engagement activities, annual functions, celebrations, town halls, and other administration-related events.
• Coordinate meeting room arrangements, event logistics, and employee hospitality during official events and visits.

Budget & Cost Control:

• Monitor administrative expenses and support cost optimization initiatives.
• Maintain petty cash and expense records, if applicable.

job description:

Job Title: Bench Sales Recruiter

Experience: 0–8 Years

Employment Type: Full-Time

Job Summary:

We are looking for a dynamic and motivated Bench Sales Recruiter to join our team. The ideal candidate will be responsible for marketing IT consultants who are on the bench and placing them on suitable client projects. The role requires strong communication, relationship-building, and negotiation skills to work with vendors, clients, and consultants.

Key Responsibilities:

Market bench consultants to prime vendors, implementation partners, and direct clients.

Identify new client requirements and match them with available consultants.

Maintain and develop strong relationships with vendors and clients.

Negotiate contract rates with clients and vendors.

Coordinate interviews and follow up with clients and consultants.

Maintain a daily pipeline of submissions and placements.

Update and maintain consultant profiles and resumes according to job requirements.

Track consultant availability and manage bench resources effectively.

Ensure proper documentation and maintain records of submissions and placements.

Work closely with the recruiting team to understand consultant skills and project requirements.

Required Skills:

Excellent communication and negotiation skills.

Strong experience working with vendors and implementation partners.

Knowledge of US IT staffing and bench sales process.

Ability to work in a fast-paced environment and meet targets.

Good understanding of different IT technologies and roles.

• Oversee end-to-end plant operations.

• Ensure smooth EMI filter manufacturing and all the processes. 

• Drive production planning and ensure achievement of daily, weekly, and monthly targets. 

• Control and improve process stability by monitoring critical parameters affecting product performance. 

•  Manage procurement activities for raw materials, components, and consumables ensuring timely availability. 

•  Ensure cost-effective purchasing while maintaining quality and vendor performance standards. 

• Control stores operations including inventory management, stock accuracy, and material flow to production. 

• Daily reviews for reducing downtime, rejection, process variation, and material delays. 

• Lead root cause analysis (RCA) for production, process, and material-related issues. 

• Implement CAPA across all operational areas and ensure effective closure. 

• Coordinate with engineering and quality teams for process improvement and product compliance. 

• Monitor all the KPIs of all the departments. 

• Review daily operational reports (production, inventory, procurement) and take corrective actions.

Qualification

• Bachelor’s Degree in Electrical Engineering (Mandatory)

Experience

• Minimum 15 years in electrical / electronic manufacturing industry 

• Proven experience in handling Production, Process, Procurement, and Stores

Key Skills

• Production and operations management 

• Procurement and vendor management 

• Inventory and stores management 

• Root cause analysis (8D, 5 Why, Fishbone) and Lean Manufacturing.

• CAPA implementation and Cross functional leadership.

KPIs (Performance Metrics)

1. Overall production achievement and efficiency 

2. Reduction in rejection and process variation 

3. Inventory accuracy and stock turnover ratio 

4. Procurement cost savings and vendor performance 

5. Material availability and zero line stoppage due to shortage 

6. On-time delivery (OTD) performance 

7. Reduction in operational cost per unit 

8. CAPA effectiveness and closure rate.

Job Title: Founder’s Office

Location: Arjan Garh, Delhi

Job type: Full time, Onsite

About us: At Timble Glance, our motto, ‘More Data, More Opportunities’, epitomizes our unwavering commitment to equipping forward-thinking enterprises in their battle against fraud. We take pride in building cutting-edge AI solutions to help financial institutions mitigate risk and generate comprehensive data. This data leads to insightful solutions, ensuring effective fraud prevention and risk mitigation.

The Role

You are the Force Multiplier for the Founder. Your mission is to turn strategic vision into operational reality across AI/ML and Fintech. You will sit at the center of the organization, driving cross-functional excellence and high-stakes research.

Key Responsibilities

• Strategic & IP Operations: Lead the development of Intellectual Property (IP) related work and oversee InfoSec protocols to safeguard our proprietary AI models.
• Strategic Partner: Drive OKRs across Tech and Sales to ensure all departments hit their KPIs.
• Company Development Research: Conduct deep-dive market and competitive research to fuel company growth and identify new opportunities in the Fintech space.
• Ops Architect: Streamline internal workflows, DevOps protocols, and manage complex, cross-functional projects from inception to deployment.
• Strategy for Improvement: Constantly audit internal systems to design and implement strategies for continuous process improvement.
• Founder’s Proxy: Handle high-stakes communications, investor relations, and "Level 1-9" hurdles so the Founder stays focused on "Level 10" tasks.
• 
  

What We’re Looking For

• DNA: High ownership, a "zero-to-one" startup mindset, and absolute discretion.
• Background: 4 –10 years in high-growth startups, Management Consulting, or Strategic Operations.
• Skills: MBA preferred; must speak the language of AI, Finance, and Scalability.

Analytical Mindset: Ability to handle technical research, IP documentation, and Information Security standards.

You can visit our website https://timbleglance.com   

fabric executive

Designation: Executive

Experience: 4 Years to 5 Years

Department: Fabric Sourcing

Sub- Department: Fabric Sourcing

Employee Office Location: Gurgaon

Job Description

have minimum experience of 4 to 5 years in WFX with inventory and Fabric sourcing

D2C Operations & Growth Manager

📍 Location: Bangalore (On-site)

🕒 Experience: 5–7 Years

Role Overview

We’re looking for a Business Operations Manager to drive and streamline our D2C business operations. This role sits at the intersection of technology, supply chain, and growth,

ensuring the engine behind our website runs efficiently and scales profitably.

You’ll work closely with cross-functional teams (marketing, tech, supply chain) and also lead a small team to execute and scale operations effectively.

Key Responsibilities

1. D2C Operations Management

● Oversee end-to-end D2C operations across Shopify, OMS, and WMS

● Ensure smooth order processing, fulfillment, and delivery flows

● Identify and fix operational bottlenecks impacting revenue

2. Platform & Systems Ownership

● Hands-on management of Shopify backend (catalog, checkout, integrations, workflows)

● Work closely with tech teams on OMS & WMS integrations and improvements

● Improve website operations for better conversion and performance

3. Growth & Revenue Initiatives

● Identify and execute new initiatives to unlock revenue growth

● Build and manage affiliate and partner ecosystems

● Collaborate with marketing to improve conversion rates and AOV

4. Process Optimization

● Continuously optimize business processes to improve efficiency and reduce leakages

● Implement SOPs for key workflows (returns, fulfillment, vendor processes, etc.)

● Drive automation wherever possible

5. Vendor & Partner Management

● Onboard and manage vendors, logistics partners, and service providers

● Lead contract negotiations to ensure cost efficiency and scalability

● Monitor partner performance and drive accountability

6. Cost Optimization

● Track and optimize business costs across logistics, operations, and tech

● Identify areas of margin improvement without compromising business performance

7. Team Management

● Lead and manage a team of 3–5 individuals across operations

● Set clear goals, track performance, and ensure accountability

● Mentor and develop team members to improve execution quality and speed

What We’re Looking For

● 5–7 years of experience in Business Operations / D2C Operations

● Strong hands-on experience with Shopify (must-have)

● Working knowledge of OMS, WMS, and e-commerce integrations

● Experience in D2C-first organizations (preferred)

● Proven experience managing a team of 3–5 individuals

● Strong understanding of e-commerce funnels and conversion levers

● Proven ability in process optimization and problem-solving

● Experience in vendor management & contract negotiations● Highly analytical, detail-oriented, and execution-focused

What Makes You a Great Fit

● You think in systems, not tasks

● You’re equally comfortable with data, tech, and operations

● You can spot inefficiencies quickly and fix them faster

● You thrive in a fast-paced, high-growth environment

● You take ownership — and don’t wait to be told what to do

Job Summary:

We are looking for a motivated and detail-oriented Junior HR Recruiter with at least 1 year of experience in recruitment and HR operations. The candidate will be responsible for end-to-end recruitment as well as supporting day-to-day HR activities.

Key Responsibilities:

Recruitment:

• Handle end-to-end recruitment cycle (sourcing to onboarding) 

• Source candidates through job portals, social media, and referrals 

• Screen resumes and conduct initial interviews 

• Coordinate interviews with hiring managers 

• Follow up with candidates and manage offer rollouts 

• Maintain candidate database and recruitment trackers 

HR Operations:

• Assist in onboarding and induction process 

• Maintain employee records and documentation 

• Support payroll inputs and attendance tracking 

• Handle employee queries and HR coordination 

• Ensure compliance with company policies and procedures 

• Assist in exit formalities and documentation

Required Skills:

• Good communication and interpersonal skills 

• Basic knowledge of recruitment processes and HR operations 

• Familiarity with job portals (Naukri, LinkedIn, etc.) 

• Proficiency in MS Office (Excel, Word) 

• Strong organizational and coordination skills 

• Ability to multitask and meet deadlines 

• Experience using HRMS or ATS tools is a plus

Job Title: Assitant Admin  [ E- Tendering ]

Location: Delhi, Arjan Garh

Job Type: Full-Time

IMMEDIATE JOINERS REQUIRED

About Us:

Timble is a forward-thinking organization dedicated to leveraging cutting-edge technology to solve real-world problems. Our mission is to drive innovation and create impactful solutions through artificial intelligence and machine learning.

Key Responsibilities

·      Data Management: Accurate entry and maintenance of employee/client databases; generating Excel reports.

·      Tender Support: Tracking bid deadlines, organizing certificates (GST, PAN), and preparing tender document kits.

·      General Admin: Managing digital files, document masking, and vendor coordination.

Requirements

·      Experience: 1+ years in Admin; familiarity with E-Tendering portals is a plus.

·      Skills: Proficiency in MS Excel (Advanced), PDF editing, and Google Workspace.

·      Traits: High attention to detail and ability to hit tight deadlines.

Required Skills & Qualifications

·      Education: Graduate in any stream (B.Com/BBA/BCA preferred).

·      Experience: 1–2 years in an admin or data entry role. Experience with E-Tendering portals is a major plus.

·      Tech Skills: * Expert-level knowledge of MS Excel (VLOOKUP, Pivot Tables, and Time Summation).

o  Proficiency in MS Word and PDF editing tools (for document masking and formatting).

o  Familiarity with cloud collaboration tools (Slack, Google Workspace).

·      Soft Skills: High attention to detail, ability to meet strict deadlines, and strong communication skills.

We are looking for a detail-oriented and proactive Purchase Executive with 3+ years of experience in procurement and vendor management. The ideal candidate will handle purchasing activities, supplier negotiations, and inventory coordination to ensure timely and cost-effective procurement of goods and services.

Key Responsibilities:

• Source, evaluate, and negotiate with suppliers for materials, equipment, and services.
• Prepare and process purchase orders, quotations, and agreements in line with company policies.
• Ensure materials are procured within budget and meet quality standards.
• Monitor stock levels and coordinate with inventory and production teams for replenishment.
• Maintain and update supplier/vendor databases and build long-term supplier relationships.
• Compare price quotations, delivery terms, and payment conditions to ensure best value.
• Coordinate with accounts for invoice verification and payment processing.
• Track and report key procurement metrics to reduce expenses and improve effectiveness.
• Ensure compliance with company policies, ethical standards, and legal regulations.
• Support internal teams by providing accurate delivery timelines and resolving supply issues.

Job Details

- Job Title: Assistant Manager - Administration

- Industry: Hospitality 

- Function - Administrative

- Experience Required: 6-8 years

- Employment Type: Full Time

- Job Location: Gurgaon

- CTC Range: Best in Industry

Preferred Skills: Office Administration & Facilities Management, Corporate Travel Management (Domestic & International) + Hotel Bookings, Vendor Management, Procurement & Cost Control, Pantry Management & Housekeeping Staff Supervision, Office Events & Employee Experience Support, Front Desk, Courier & Visitor Management, Governance, Reporting & Process Improvement, Provide calendar management for CEO & CFO

Criteria

1. Must have at least 5 years of experience in Office Administration & Facilities Management

2. Must have handled Corporate Travel Management (Domestic & International) + Hotel Bookings

3. Must have experience in Vendor Management, Procurement & Cost Control

4. Should have handled Pantry Management & Housekeeping Staff Supervision

5. Should have experience in providing calendar management for leadership team like CEO & CFO

Job Description

Office Administration & Facilities Management

• Own end-to-end office operations ensuring a clean, safe, organised and employee-friendly workplace.

• Manage office assets, stationery, supplies and consumables; maintain inventory controls and timely replenishment.

• Coordinate all facility maintenance (electrical, plumbing, HVAC, internet, printers, AMC services, etc.) through vendors.

• Ensure timely resolution of workplace issues raised by employees; track closure through a tracker.

• Drive adherence to workplace policies (visitor management, access control, safety protocols, hygiene standards).

• Coordinate office layout requirements, seating changes, and workspace readiness for new joiners.

Corporate Travel Management (Domestic & International) + Hotel Bookings

• Manage end-to-end travel arrangements: flight/train bookings, hotel bookings, local transport and itinerary coordination.

• Handle international travel requirements including visa documentation, invitation letters, insurance, forex, and compliance.

• Coordinate with travel partners / portals; ensure cost-effective options and timely confirmations.

• Maintain travel trackers, reconcile expenses, and ensure policy adherence.

• Support timely reimbursement documentation and closure.

Vendor Management, Procurement & Cost Control

• Identify, onboard and manage vendors for housekeeping, pantry, security, maintenance, courier, cab, hotels, etc.

• Negotiate commercial terms, renewals and AMCs to ensure best value and service levels.

• Maintain vendor database, contracts, invoices, SLAs and performance scorecards.

• Raise POs / approvals as per internal process and coordinate timely payments with Finance.

• Track monthly administrative spends vs budget and highlight variances with corrective actions.

Pantry Management & Housekeeping Staff Supervision

• Manage pantry operations including vendor coordination, supplies, hygiene and service standards.

• Supervise housekeeping staff / agency; define daily checklists and ensure consistent cleanliness standards.

• Ensure meeting rooms, workstations and common areas are maintained at all times.

• Coordinate periodic deep cleaning, pest control and hygiene audits

Office Events & Employee Experience Support

• Plan and execute office events such as townhalls, celebrations, leadership visits, workshops, and engagement activities.

• Coordinate logistics including venue setup, catering, gifts, vendor arrangements and on-day execution.

• Support corporate gifting requirements for leadership, employee milestones and business needs.

Front Desk, Courier & Visitor Management

• Manage visitor handling ensuring a professional welcome experience and adherence to access and security protocols.

• Handle incoming/outgoing couriers (domestic & international), tracking, and customs documentation (where required).

• Maintain courier registers and ensure confidentiality of sensitive shipments.

Select HR Operations Support (as required)

• Support People team with operational HR tasks such as onboarding logistics, ID cards/access, background verification coordination, joining kits and policy sign-offs.

• Assist with HR documentation, vendor coordination (medical, insurance, training, etc.) and employee helpdesk support.

• Support coordination for HR calendars (training sessions, inductions, engagement initiatives) and follow-ups.

Governance, Reporting & Process Improvement

• Build and maintain admin trackers: vendor SLAs, housekeeping checklist, pantry supplies, travel logs, inventory and expense tracker.

• Review processes periodically and propose improvements to reduce cost, improve employee experience and strengthen controls.

• Maintain confidentiality and professional conduct while handling sensitive information.

Provide calendar management for CEO & CFO

• Manages complex calendars, schedule and prioritize meetings, appointments, and travel arrangements for the CEO and CFO

• Manage conflicting schedules and adjust plans as necessary

Handling Critical Communications

• Act as a liaison between the CEO, CFO, and other departments within the organization

• Coordinate and communicate with the international team for various things such as events, travel, calendar management, and other matters

• Respond to phone and email inquiries with professionalism and discretion

• Handle sensitive information and maintain confidentiality at all times

• Draft and distribute corporate communications as necessary

Experience:

7+ years of experience in Office Administration, Facilities Management, Travel Management, etc.

About the Company

MyOperator is a Business AI Operator and category leader that brings WhatsApp, voice calls, and AI-powered chat & voice bots together into one unified business communication platform.

Unlike fragmented tools, MyOperator combines automation, intelligence, and workflow integration to help businesses run WhatsApp campaigns, manage calls, deploy AI chatbots, and track performance — all from a single no-code platform.

Trusted by 12,000+ brands, including Amazon, Domino’s, Apollo, and Razorpay, MyOperator enables faster customer responses, higher resolution rates, and scalable engagement without increasing headcount.

Role Overview

We are looking for a high-ownership Operations Intern who wants hands-on exposure to backend operations at a fast-growing AI SaaS company. This is not a shadow internship you will work on real operational responsibilities and will be considered for full-time opportunity upon successful completion of the internship. The tenure of internship will be of 6 months at Noida Sec 2

Key Responsibilities

• Support coordination with telecom operators and data center partners
• Assist in vendor management and asset tracking
• Handle operational requests and queries through the ticketing system
• Support basic troubleshooting of assets and infrastructure (with guidance)
• Assist with day-to-day administrative and backend operations
• Ensure smooth execution of operational processes in a fast-paced environment

Who Should Apply

• Graduates (BBA preferred; B.Com / BA / BSc are welcome)
• 0–1 year of experience or strong internship exposure in operations
• Strong communication and coordination skills
• Comfortable working with MS Excel, Word, and PowerPoint
• Willingness to learn technical and operational systems
• Ability to take ownership and work independently

What You Get

• Hands-on exposure to AI SaaS, telecom, and infrastructure operations
• A steep learning curve with direct interaction with cross-functional teams
• Laptop reimbursement

EXCITED ABOUT YOUR TASKS?

We are seeking a proactive and dynamic Talent Acquisition Executive with 2+ years of experience

in handling IT and Non-IT recruitment. The ideal candidate should be skilled in end-to-end

recruitment, stakeholder management, and ensuring timely closures while delivering a great

candidate experience.

Responsibilities:

● Manage the complete recruitment lifecycle from sourcing, screening, and interviewing to

offer management and onboarding.

● Source candidates through job portals, social media, networking, references, and other

innovative channels.

● Work on diverse requirements across IT and Non-IT roles.

● Coordinate with hiring managers to understand role requirements and develop effective

sourcing strategies.

● Maintain candidate pipelines for critical and recurring roles.

● Ensure smooth candidate experience through timely communication and feedback.

● Track recruitment metrics (TAT, offer-to-join ratio, etc.) and provide regular reports.

● Collaborate with HR team on employer branding initiatives.

Must Have:

● Bachelor’s degree in HR, Business, or related field.

● 2+ years of proven experience in IT and Non-IT recruitment (agency or corporate).

● Strong knowledge of sourcing techniques, Boolean search, and market mapping.

● Excellent communication and interpersonal skills.

● Ability to work in a fast-paced environment with multiple stakeholders.

Here’s a clean and professional Job Description you can use:

Job Title: Accounts Executive

Location: Bangalore

Experience: 1–3 Years

Company: Connect and Heal

Employment Type: Full-time

About the Role

We are looking for a detail-oriented Accounts Executive to support our finance team with day-to-day accounting operations. The ideal candidate should have hands-on experience in accounts payable, reconciliations, taxation compliance, and financial record management, along with working knowledge of Zoho Books.

Key Responsibilities

• Manage vendor invoices and payments, ensuring timely and accurate processing.
• Perform Vendor Reconciliation and resolve discrepancies with vendors or internal teams.
• Handle Bank Reconciliation Statements (BRS) on a regular basis.
• Maintain and record Journal Entries in the accounting system.
• Process and maintain Purchase Orders (POs) and related documentation.
• Manage Petty Cash records and reconciliation.
• Ensure compliance with GST and TDS regulations, including verification and documentation.
• Maintain accurate financial records and ensure proper documentation for audits.
• Coordinate with internal teams for invoice verification and payment approvals.
• Generate periodic financial reports and assist the finance team in closing activities.

Required Skills & Qualifications

• Bachelor’s degree in Commerce, Accounting, or Finance (B.Com / M.Com preferred).
• 1–3 years of experience in accounting or finance roles.
• Hands-on experience with Zoho Books or other accounting software.
• Strong knowledge of GST, TDS, BRS, Vendor Reconciliation, and Journal Entries.
• Good understanding of Accounts Payable processes.
• Proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Good communication and coordination abilities.

Founder’s Office Associate / Junior Chief of Staff | Strategy & Business Operations | Mumbai

📍 Mumbai (Work from Office – Worli)

🕒 11 AM – 8 PM (Partial US overlap required)

Work directly with the Founder of a fast-growing global business.

This is a high-ownership, execution-driven role at the intersection of strategy, operations, and global client management.

If you enjoy solving real business problems, working closely with decision-makers, and turning ideas into structured execution — this role is for you.

About the Company

We are a fast-growing marketing, recruitment, and consulting group. We partner with founders, high-growth startups, and international clients across the US and UK to drive talent strategy, revenue growth, and operational excellence. This Founder’s Office role sits at the center of strategic coordination and cross-border execution.

🔥 What You’ll Own

• Execute key founder-led strategic initiatives

• Support global US & UK client operations

• Coordinate across internal teams and external stakeholders

• Manage vendor relationships, billing & financial workflows

• Translate business discussions into structured action plans

• Prepare reports, insights, and strategy decks

• Drive accountability across cross-functional projects

🎯 Ideal Background

• 2–4 years of experience in consulting, startup operations, business operations, or client-facing roles

• Strong Excel, reporting, and data analysis capability

• Experience working with international / global clients preferred

• Excellent written & verbal communication skills

• Comfortable operating with partial US time-zone overlap

• High-agency mindset — you take ownership without waiting for instructions

🚫 This Role Is NOT

❌ Pure admin or calendar management

❌ Back-office coordination role

This is a thinking + execution role with direct founder visibility and real business impact.

Why This Role Stands Out

✔ Direct exposure to decision-making

✔ Fast learning curve across strategy + operations

✔ Ownership beyond designation

✔ High-growth, performance-driven environment

Industry

• Holding Companies

Employment Type

Full-time

Edit job description

What are we looking for - 

• Minimum 1 Year of experience in a Data Entry/Operations role
• Strong communication and interpersonal command.
• Ability to thrive independently or as part of a team.
• Ability to multitask
• Organizational and time management skills.
• Attention to detail
• Growth oriented mindset
• In-office availability in Delhi/Mumbai/Bangalore

What you will be doing - 

• End-to-end Visa application processing for assigned countries
• Document verification, form filling, and pre-checks for visa submissions
• Coordinate seamlessly with Account Managers, Travel agents, & Accounts team
• Manage vendor relationships, ensure timely pickups/drop-offs.
• Update daily dashboards, trackers, and internal tool with application status
• Monitor progress of active applications and escalate delays proactively
• Maintain compliance with embassy, consulate, and country-specific requirements
• Adhere to TATs (Turnaround Times) and ensure SLAs are consistently met

Role Objective

We are looking for a proactive InfoSec Associate to support our compliance and audit functions. You will play a key role in maintaining our ISO standards, handling vendor security assessments, and ensuring our documentation is audit-ready for our banking and NBFC clients.

Key Responsibilities

• Audit Support: Assist in internal and external audits for ISO 27001, SOC2, and ISO 27701.
• Vendor Compliance: Independently handle and respond to detailed Vendor Security Questionnaires from banks and NBFCs.
• Evidence Management: Collect, organize, and present technical audit evidence from engineering and IT teams.
• Policy & Documentation: Help draft and review Security Policies, SOPs, and ISMS documentation.
• Risk Tracking: Track audit observations and manage the Corrective Action Plan (CAPA) to ensure timely remediation.
• Data Privacy: Assist in aligning internal processes with the DPDP Act and GDPR requirements.

Required Skills & Competencies

• Framework Knowledge: Basic understanding of ISO 27001 and Risk Assessment principles.
• Technical Literacy: Ability to understand AWS/Azure cloud security settings from a compliance standpoint.
• Documentation: High proficiency in organizing audit trails and drafting professional security reports.
• Communication: Comfortable interacting with external auditors and internal technical teams.

Preferred Certifications (Good to Have)

• ISO 27001 Internal Auditor
• CompTIA Security+
• CISA (In-progress/Foundation)

Job Title: Junior Purchase Engineer (From Manufacturing Industry)

Location: Ghatkopar

Department: Purchase

Experience: 1-2years

Vacancy: 1 (Male/Female)

Qualifications:

 Diploma / Bachelor's Degree in Mechanical, Electrical, or related field

Skills:

 Experience in pharmaceutical, automation, or equipment manufacturing industries.

 Familiarity with import/export documentation and procurement policies.

 Strategic thinker with a proactive and results-oriented mind-set.

 Excellent communication and interpersonal skills.

 Computer knowledge like Excel, Word, Power point.

 Detail-oriented with strong organizational and multitasking abilities.

Key Responsibilities:

 Handle purchase requisitions and procurement of raw materials, components, and services as

per company requirements.

 Work with an ERP system to manage purchase orders, track inventory, and generate reports.

 Conduct market research and vendor analysis to identify cost-effective and reliable suppliers.

 Oversee the sourcing of materials, goods, and services to meet company requirements.

 Monitor market trends and conduct cost analysis to identify cost-saving opportunities.

 Establish and maintain strong relationships with key suppliers and vendors.

 Ensure compliance with relevant laws, regulations, and ethical standards in procurement

activities.

 Implement and optimize procurement processes for maximum efficiency.

 Prepare and maintain purchase records, price lists, and vendor agreements.

 Analyse and report on procurement metrics, performance, and budget adherence.

 Implement risk management strategies to address potential disruptions in the supply chain.

 Continuously evaluate and improve vendor performance and product quality.

 Participate in budget planning and contribute to cost management initiatives.

 Stay informed about industry trends, emerging technologies, and best practices.

We are seeking a Banking & Payment Executive to manage daily banking operations and ensure timely and accurate payments.

Key Responsibilities:

• Handling bank transactions and daily banking activities

• Processing vendor and statutory payments

• Managing online banking operations

• Cheque preparation, issuance, and tracking

• Performing bank reconciliation on a regular basis

Skills & Requirements:

• Sound knowledge of banking and payment processes

• Experience in vendor and statutory payments

• Familiarity with online banking platforms

• Strong attention to detail and accuracy

About the Company

MyOperator is a Business AI Operator and category leader that brings WhatsApp, voice calls, and AI-powered chat & voice bots together into one unified business communication platform.

Unlike fragmented tools, MyOperator combines automation, intelligence, and workflow integration to help businesses run WhatsApp campaigns, manage calls, deploy AI chatbots, and track performance — all from a single no-code platform.

Trusted by 12,000+ brands, including Amazon, Domino’s, Apollo, and Razorpay, MyOperator enables faster customer responses, higher resolution rates, and scalable engagement without increasing headcount.

Role Overview

We are looking for a high-ownership Operations Intern who wants hands-on exposure to backend operations at a fast-growing AI SaaS company. This is not a shadow internship you will work on real operational responsibilities and will be considered for full-time opportunity upon successful completion of the internship. The tenure of internship will be of 6 months at Noida Sec 2

Key Responsibilities

• Support coordination with telecom operators and data center partners
• Assist in vendor management and asset tracking
• Handle operational requests and queries through the ticketing system
• Support basic troubleshooting of assets and infrastructure (with guidance)
• Assist with day-to-day administrative and backend operations
• Ensure smooth execution of operational processes in a fast-paced environment

Who Should Apply

• Graduates (BBA preferred; B.Com / BA / BSc are welcome)
• 0–1 year of experience or strong internship exposure in operations
• Strong communication and coordination skills
• Comfortable working with MS Excel, Word, and PowerPoint
• Willingness to learn technical and operational systems
• Ability to take ownership and work independently

What You Get

• Hands-on exposure to AI SaaS, telecom, and infrastructure operations
• A steep learning curve with direct interaction with cross-functional teams
• Laptop reimbursement

JOB DETAILS:

Job Role: Procurement Manager

Industry: FMCG

Function: Procurement & Supply chain Management

Work Mode: ONSITE

Working Day: 5

Salary: Best in Industry

Experience: 7-10 years

Location: Gurgaon

Required Skills: Handling Procurement

Criteria:

• Proven experience in procurement within Cosmetics, Baby Care, or Personal Hygiene categories
• End-to-end procurement ownership (raw materials, packaging, finished goods)
• Strong experience in vendor sourcing, evaluation, onboarding, and negotiations
• Ability to manage pricing, MOQs, lead times, credit terms, and SLAs
• Hands-on experience in cost optimization and supplier consolidation
• Strong knowledge of quality, compliance, and regulatory standards (BIS, FDA, ISO, GMP)
• Strong capability in costing, BOMs, MIS, procurement KPIs, and analytics
• Excellent stakeholder management across supply chain, R&D, and marketing

Preferred but Expected 

• Experience in D2C or new-age startup environments
• Exposure to fast-paced, scale-up operations
• Experience managing inventory planning and obsolescence control

Description

Job Title: Procurement Manager – Cosmetics, Baby Care & Personal Hygiene

Role Overview

We are looking for a Procurement Manager with strong experience in Cosmetics, Baby Care, and Personal Hygiene categories, preferably from new-age D2C startups. The role will manage end-to-end procurement, vendor partnerships, cost optimization, and compliance, supporting fast-paced product launches and scale-up operations.

Key Responsibilities

Strategic Sourcing & Procurement

• Lead end-to-end sourcing of raw materials, packaging, and finished goods

• Develop agile procurement strategies aligned with D2C business models

• Identify, evaluate, and onboard manufacturers, formulators, and packaging vendors

• Drive cost optimization, negotiations, and supplier consolidation

Vendor & Contract Management

• Negotiate pricing, MOQs, lead times, credit terms, and SLAs

• Manage long-term supplier relationships and performance metrics

• Draft and manage vendor contracts and rate cards

• Handle escalations and supply risks in high-growth environments

Quality, Compliance & Regulatory

• Ensure compliance with cosmetic, baby care, and hygiene regulations (BIS, FDA, ISO, GMP, etc.)

• Coordinate with QA/QC teams for audits, approvals, and quality assurance

• Ensure all regulatory documentation is maintained and audit-ready

Planning, Inventory & NPD Support

• Collaborate with demand planning, supply chain, R&D, and marketing teams

• Support New Product Development (NPD) sourcing and rapid launch timelines

• Maintain optimal inventory levels while minimizing excess and obsolescence

Costing, MIS & Analytics

• Prepare cost sheets, BOMs, and vendor benchmarks

• Track savings, procurement KPIs, and supplier performance

• Present regular MIS and insights to leadership

As a Lead generation consultant,you will be responsible for developing, implementing, and optimizing multi-channel lead generation campaigns to build a robust pipeline for our sales team. You will demonstrate market understanding of the Talent/Capability Development (learning/e-learning, custom learning, localization, and translation) services/produts and markets and will be adept at customer engagement. This role demands a candidate with analytical prowess to interpret data and drive decisions, coupled with strong collaboration skills to work effectively with sales and marketing.

• Lead Generation Strategy Development: Define and implement comprehensive lead generation strategies encompassing learning/e-learning, localisation, and translation services, aligning with overall sales and marketing objectives. This includes identifying target audiences, understanding their needs, and determining the most effective channels to reach them.

•    Multi-Channel Campaign Management: Plan, execute, and optimize lead generation campaigns across various online and offline channels. This includes digital marketing (SEO/SEM, content marketing, social media marketing, email marketing, webinars, online advertising) and outbound activities (targeted outreach, industry events, networking).

•    Content Strategy Collaboration: Work closely with the marketing team to develop compelling content that attracts and converts target prospects for learning/e-learning, localisation, and translation products/services.

•    Marketing Automation and CRM Management: Utilize marketing automation platforms and CRM systems to manage lead generation processes, track campaign performance, nurture leads, and ensure seamless handoff to the sales team.

•    Performance Monitoring and Analysis: Track, measure, and analyze the performance of lead generation campaigns using relevant metrics. Provide regular reports and insights to the sales and marketing teams, recommending optimizations for improved results.

•    Collaboration with Sales: Work closely with the Sales Manager and sales team to understand their needs, ensure lead quality, and optimize the lead-to-opportunity conversion process for learning/e-learning, localisation, and translation products/services.

•    Market Research and Competitive Analysis: Conduct ongoing market research to identify new lead generation opportunities, understand industry trends in learning/e-learning, localisation, and translation, and analyze competitor activities.

•    Budget Management: Manage the lead generation budget effectively, ensuring optimal ROI on marketing and outreach activities.

•    Vendor Management: Manage relationships with external vendors or agencies supporting lead generation efforts.

•    Staying Updated: Keep abreast of the latest trends and best practices in lead generation, digital marketing, and sales enablement for learning/e-learning, localisation, and translation product/service-based industries.

Bachelor's degree in Marketing, Business Administration, or a related field.

•    Minimum of 8-10 years of experience in pre-sales/lead generation, preferably in the learning/e-learning, localisation, and translation industry or a related technology sector.

•    Proven track record of success in developing and executing lead generation strategies, preferably with experience in the B2B sector.

•    Experience in generating leads for technology products, SaaS solutions, or service-based offerings is highly desirable.

•    Familiarity with the learning/e-learning, localisation, and translation industries is a significant advantage.

•    Strong understanding of digital marketing principles and channels.

•    Experience with marketing automation platforms and CRM systems.

•    Excellent analytical skills and the ability to interpret data to drive decisions.

•    Strong project management and organizational skills.

•    Excellent written and verbal communication skills.

•    Ability to work independently and collaboratively within a team environment.

•    Proactive, results-oriented, and data-driven approach. 

•    Willingness to travel as required by business.

•    Deep understanding of AGILE methodologies and extensive experience working within a learning, educational technology, or complex content delivery environment.

Job Details

- Job Title: Legal Manager / Lead

- Industry: Healthcare

- Experience Required: 5-10 years

- Working Days: 5 days/week

- Function: Legal

- Job Location: Hyderabad

- CTC Range: Best in Industry

Required Skills: Negotiation & Commercial Acumen

Criteria:

• Education Qualification required is LLB or LLM from a recognized university.
• Candidate should have 5 to 10 years of relevant legal experience
• Strong hands-on experience in drafting, reviewing, and negotiating commercial contracts (MSAs, SoWs, NDAs, vendor and customer agreements)
• Proven ability to independently lead contract negotiations with enterprise clients
• Deep understanding of liability, indemnity, SLAs, data protection, and contractual risk allocation
• Strong stakeholder management and Business Communication skills
• Ability to work closely with Finance, Sales, HR, and Leadership teams as a legal advisor
• Experience in managing contract repositories and documentation processes

Description

Role Overview:

Company is looking for a hands-on Legal Manager / Legal Lead to own end-to-end customer, vendor, and compliance agreements, and act as a trusted legal and risk partner to the Finance, Business, and Leadership teams. 

The role requires strong ownership of commercial negotiations, contractual risk, and compliance, with the ability to balance business growth and financial risk in a fast-scaling environment. 

Success Metrics (KPIs) 

• Contract turnaround time (TAT) for customer and vendor agreements 
• Quality and consistency of liability, indemnity, and risk clauses 
• Accuracy and completeness of contract documentation and repositories 
• Stakeholder feedback from Finance, Sales, and Leadership 
• Implementation of scalable contracting and compliance processes 

Key Responsibilities 

• Draft, review, negotiate, and manage customer contracts (MSAs, SoWs, amendments, renewals) 
• Lead commercial and legal negotiations with enterprise customers 
• Own liability, indemnity, data protection, SLAs, and risk clauses 
• Draft and manage vendor, partner, and service agreements, including NDAs 
• Ensure compliance with contractual and regulatory requirements 
• Conduct legal and financial risk assessments for deals and partnerships 
• Act as a legal advisor to Finance, Sales, HR, Operations, and Leadership 
• Establish and improve contracting, documentation, and compliance processes 
• Maintain contract repositories, approvals, and obligation tracking 
• Support audits and finance-led governance reviews 

Key Skills & Competencies 

• Strong experience in commercial, customer, and vendor contracts 
• Deep understanding of liability, risk allocation, and compliance frameworks 
• Proven ability to independently lead negotiations 
• Strong business and financial risk judgment 
• Clear communication and stakeholder management skills 

Who Will Do Well in This Role 

• Comfortable operating in a founder-led, fast-growing organization 
• Able to balance business growth with legal and financial risk 
• Takes ownership and works independently 
• Interested in building scalable legal and compliance foundations 

Roles & Responsibilities: ● Process vendor bills/invoices with appropriate approvals and documentation. ● Perform GRN (Goods Receipt Note) and PO (Purchase Order) matching to ensure invoice accuracy. ● Ensure timely disbursal of payments via NEFT/RTGS, UPI, or cheques as applicable. ● Coordinate with procurement and stores teams for invoice verification and clarifications. ● Maintain vendor ledgers and reconcile vendor balances regularly. ● Track payment cycles and maintain ageing reports. ● Handle vendor queries and resolve payment-related issues. ● Ensure TDS deduction and timely filing of returns. ● Assist in audits and ensure compliance with internal controls and company policy. ● Support the month-end and year-end closing processes. Key Skills: ● Strong attention to detail and accuracy in processing transactions ● Good understanding of accounting entries and principles ● Knowledge of GST, TDS, and other statutory compliance ● Familiarity with vendor management and procurement processes ● Ability to handle multiple vendors and high invoice volumes ● Good communication and coordination skills ● Proficiency in MS Excel and accounting software like Tally, SAP, or Zoho Books

Qualifications: ● Bachelor’s degree in commerce, Accounting, or Finance ● 5 years plus experience in Accounts Payable, preferably in the healthcare, hospital, or pharma industry ● Knowledge of ERP or accounting systems used in mid to large-sized companies ● Experience with GST input matching and TDS compliance is a plus

Job Title: Facilities Manager

Location: Bangalore  |  Full-Time  | Experience: 6-10 Years

About Rekise Marine

Rekise Marine is building autonomous ships and submarines that operate in the world's most hostile environments. We're executing India's flagship autonomous submarine project — the Jalkapi XLAUV — on order from the Indian Navy. This is an unmanned submarine weighing over 20 tons that can travel 5,000+ kilometers autonomously and operate in the ocean for 30+ days at a time.

We're creating some of the largest autonomous robots in the world, machines with direct impact on the global economy and national security. While autonomous cars in India may still be a dream, autonomous ships and submarines are already a reality, and it is possible to build for the world from India.

The Role

Our spaces from the corporate office to labs and workshops are where ideas turn into breakthrough technologies. We're looking for a Facilities Manager who takes full ownership of creating and running these spaces efficiently across multiple locations. This is a high-impact operational role where you'll ensure our teams can focus on building world-class autonomous systems while you make the environment run seamlessly. You'll manage both corporate facilities and manufacturing/workshop spaces, coordinating with engineering teams to support production and testing needs.

Key Responsibilities

• Corporate & Multi-location Facilities: Run day-to-day operations for office and facility spaces with zero downtime mindset. Standardize processes across all offices and labs. Travel as needed to ensure consistent experience and quick problem-solving across Bangalore and other locations.

• Manufacturing & Workshop Operations: Oversee setup, maintenance, and compliance of manufacturing/workshop spaces. Ensure availability and readiness of utilities, equipment, and storage areas. Coordinate with engineering teams to support production/testing needs. Implement best practices for workplace safety in plant environments.

• Operations & Maintenance: Drive preventive and on-demand maintenance across infrastructure, utilities, and equipment. Keep housekeeping, pantry, and support services consistent, reliable, and startup-lean. Ensure calibration, AMC renewals, and compliance for facility equipment.

• Vendor & Partner Management: Build strong relationships with vendors and contractors; keep them accountable. Negotiate smartly to balance cost, speed, and quality. Manage renewals, service agreements, and vendor SLAs without delays. Oversee third-party vendors and contractors supporting workshop/plant operations.

• Safety & Compliance: Own workplace safety, security, and compliance across corporate and plant sites. Conduct safety checks, audits, and emergency drills. Ensure statutory compliance for manufacturing, fire safety, and environmental norms.

• Admin & People Experience: Enable efficient workspace planning and employee services. Partner with HR and IT for smooth onboarding, seating, and asset management. Be the go-to person for keeping the workplace productive and welcoming.

• Budgets & Reporting: Manage facility budgets smartly keep costs lean without cutting corners. Report on facility health, risks, and improvements with a startup lens. Track and optimize spend across multiple locations and facility types.

Required Qualifications

• 5-10 years of experience managing corporate and/or manufacturing facilities, with demonstrated success in multi-location operations.

• Proven track record in handling both office environments and industrial/workshop facilities.

• Strong operational skills with the ability to adapt to startup pace and changing priorities.

• Knowledge of safety, compliance, and statutory requirements for offices and workshops including fire safety, environmental norms, and manufacturing regulations.

• Experience in vendor management, contract negotiation, and maintaining service level agreements.

• Budget management experience with ability to optimize costs while maintaining quality standards.

• Problem-solver who thrives on ownership and can "just get it done" mentality.

• Good with numbers (budgeting) and great with people (collaboration).

• Ability to work independently and make quick decisions in a fast-paced environment.

Preferred Experience

• Experience in robotics, hardware, manufacturing, or defense sectors—understanding of complex inventory management and long production cycles.

• Prior experience in startup environments (Series A-B stage preferred) with rapid scaling operations.

• Experience with ERP systems for facilities and maintenance management.

• Understanding of cleanroom operations, controlled environments, or specialized lab facilities.

• Track record of successfully setting up new facilities or expanding existing operations.

• Experience managing facilities across different cities with minimal supervision.

Why Join Rekise Marine

• High Ownership: Own the entire facilities function with direct impact on how our teams work and innovate. Your decisions will shape the physical environment where breakthrough technology is created.

• Mission Impact: Enable technology with direct national security and economic significance. Support India's most ambitious autonomous maritime program by creating world-class facilities.

• Diverse Challenge: Manage everything from modern corporate offices to cutting-edge manufacturing facilities. No two days are the same in this dynamic role.

• Growth Opportunity: Join at a pivotal moment where your operational excellence will be instrumental in scaling the startup.

• Startup Culture: Fast-moving, innovative environment where your decisions matter and bureaucracy is minimal. Direct access to the leadership team.

• Competitive Compensation: Market-leading salary. Real opportunities to take on more responsibility as we scale.

Required Skills: Business Development & Supply Sourcing, Negotiation & Commercial Acumen, P&L Ownership & Decision Making, Stakeholder & Relationship Management, Execution, Communication & Analytical Skills

Criteria:

• Required 3 to 6 years of experience in Business Development, Supply, Vendor Management, or Regional Operations roles.
• Proven experience owning regional / route-level P&L, including revenue, cost, and margin decisions
• Strong experience in vendor sourcing and negotiations, preferably with transport, logistics, fleet, or bus operators
• Demonstrated ability to identify new business opportunities, conduct market research, and onboard supply partners
• Strong commercial negotiation skills with experience handling contracts, pricing, and risk mitigation
• Excellent stakeholder management skills — ability to act as a single point of contact between internal teams and external partners
• Ability to work closely with Operations, Demand, and Customer Support teams to drive execution and service quality
• Strong decision-making capability with experience taking day / week / month-level P&L decisions
• Proficiency in Excel for analysis, reporting, and performance tracking (mandatory)
• Language proficiency mandatory: Marathi, Hindi, and English
• Willingness and ability to travel frequently within Mumbai and intercity as per business needs
• High ownership mindset with a quality-first, execution-driven approach

Description 

Overview:

The role requires you to take care of Supply and own a region and route specific P&L. You will be the person concerned and responsible for the overall performance of the project assigned. This is an individual role and asks of you to collaborate with multiple teams and drive exponential revenue growth and margins. This role requires within the city travel and frequent intercity travel.

What you will do:

● Identify new business opportunities in your region specific to Bus operations

● Research the market, Identify leads, find good quality buses and bus operators from the Bus industry

● Negotiate commercials and contractual terms to drive savings and reduce overall risk on new business

● Collaborate with internal Operations and Demand team for smooth functioning and delivering best quality

● Manage business relationships and be the POC between key internal stakeholders and external suppliers and share end-user feedback

● Drive growth through proper planning and seamless execution with the help of Operations, Demand, and Customer support

● Take Key business decisions related to P&L on day, week, and month level What we are looking for:

● Must have a strong organization & communication skill as well as attention to detail

● Strong Negotiations skills and understanding of business

● Excellent oral, written communication, and people skills

● Quality first mindset – be whatever it takes attitude to get the best quality

● Open to travel within the city and other cities for business purposes

● Works well in high-paced cross-functional environment and someone who is Organized, detail-oriented, and thorough

● Must be proficient in Excel

● Must be proficient in Marathi, Hindi, and English

● Experience required 3-6 years

Review Criteria:

Mandatory:

• Strong IT Infrastructure Lead Profile
• Must have 10+ years of hands-on experience in global IT Infrastructure management, including administration of Azure Entra ID, Office 365 Suite (Outlook, SharePoint, OneDrive), Azure Exchange, Microsoft Teams, Intune, and Windows Autopilot
• Must have strong expertise in Azure/Office 365 compliance and governance, including audit readiness, data governance policies, and global regulatory frameworks (e.g., GDPR, HIPAA)
• Must have solid experience managing IT operations end-to-end: user onboarding/offboarding, identity & access management, SAML/SSO integrations, and enterprise-wide provisioning/deprovisioning
• Must have strong knowledge and hands-on experience with FortiGate Firewalls, FortiGate WiFi, VPN, routing, subnetting, and overall network administration
• Must have proven capability in endpoint and device management: ManageEngine Endpoint Central, Assets Explorer, Antivirus Endpoint Security, JAMF (macOS), and multi-OS troubleshooting (Windows, Linux, Mac)
• Must have strong Jira/Confluence administration experience for global teams, including configuration, access control, and workflow governance
• Must have experience supporting, patching, updating, and troubleshooting multi-OS environments (Windows, Linux, macOS) with strong focus on security hardening and vulnerability fixes
• Must have strong hands-on experience in shell scripting / bash / PowerShell for automation, system tasks, and operational efficiency
• Must have experience in configuration and troubleshooting of Cisco/Polycom audio-video solutions and collaboration tools

Preferred:

• Experience with Highspot, HubSpot, Gong, or similar platforms for basic administration
• Strong background in cybersecurity frameworks, risk management, IT governance, incident response, and GRC practices
• Bachelor’s or master’s degree in information technology, Computer Science, or related field
• Candidates from NCR/Noida preferred

Role & Responsibilities:

The incumbent will be responsible for managing and enhancing the company’s IT infrastructure, cybersecurity, and IT operations globally. This role will require a strategic leader with a hands-on approach to overseeing infrastructure design, network security, data privacy, and compliance. The IT Head will drive initiatives to maintain a secure, efficient, and scalable technology environment that aligns with company’s business goals.

Key Responsibilities-

IT Infrastructure Management:

• Lead the design, implementation, and management of the IT infrastructure across company’s global offices.
• Oversee IT systems, network architecture, hardware, and software procurement, and ensure optimal performance and uptime.
• Plan and execute IT modernization and digital transformation initiatives to support business growth.

Cybersecurity and Risk Management:

• Establish and maintain robust cybersecurity policies, frameworks, and controls to protect the company’s data, systems, and intellectual property.
• Monitor, detect, and respond to cybersecurity threats, vulnerabilities, and breaches.
• Implement secure access controls, multi-factor authentication, and endpoint security measures to safeguard global IT environments.

Compliance and Data Privacy:

• Ensure compliance with global data privacy regulations, such as GDPR, HIPAA, and other applicable data protection laws.
• Support internal and external audits, ensuring adherence to regulatory and industry standards.

IT Governance and Strategy:

• Develop and execute the IT strategy in alignment with company’s business objectives.
• Create and enforce IT policies, procedures, and best practices for global operations.
• Prepare and manage the IT budget, ensuring cost-effective solutions for infrastructure and security investments.

Vendor Management and Contract Negotiations:

• Build and manage relationships with technology vendors, service providers, and consultants.
• Negotiate contracts to achieve favorable pricing and terms for the company.

Team Leadership and Development:

• Lead, mentor, and develop a high-performing IT team across multiple geographies.
• Foster a culture of innovation, collaboration, and continuous learning.

Ideal Candidate:

• Bachelor’s or master’s degree in information technology, Computer Science, or a related field.
• 10+ years of progressive experience in IT infrastructure, security, and operations, with at least 7 years in a senior leadership role.
• Strong experience in managing global IT environments, distributed teams, and multi-office setups.
• Administer and manage Azure Entra ID, Office 365 suite (Outlook, SharePoint, OneDrive), Azure Exchange, Microsoft Teams, Microsoft Intune, Windows Autopilot, and related services.
• Configure and manage SAML/Azure SSO integrations across enterprise applications.
• Ensure Office 365 compliance management, including audit readiness and data governance policies.
• Handle user onboarding and offboarding, ensuring secure and efficient account provisioning and deprovisioning.
• Oversee IT compliance frameworks, audit processes, and IT asset inventory management, attendance systems.
• Administer Jira, FortiGate firewalls and Wi-Fi, FortiGate EMS, antivirus solutions, and endpoint management systems.
• Provide network administration: routing, subnetting, VPNs, and firewall configurations.
• Support, patch, update, and troubleshoot Windows, Linux, and macOS environments, including applying vulnerability fixes and ensuring system security.
• Manage JAMF, ManageEngine Endpoint Central, and Assets Explorer for device and asset management.
• Provide configuration and basic administration knowledge for Highspot, HubSpot, and Gong platforms.
• Set up, manage, and troubleshoot Cisco and Polycom audio/video conferencing systems.
• Provide remote support for end-users, ensuring quick resolution of technical issues.
• Monitor IT systems and network for performance, security, and reliability, ensuring high availability.
• Collaborate with internal teams and external vendors to resolve issues and optimize systems.
• Working Knowledge of data privacy regulations (GDPR, HIPAA) and experience driving regulatory compliance.
• Strong project management, problem-solving, and stakeholder management skills.
• Document configurations, processes, and troubleshooting procedures for compliance and knowledge sharing.
• Ability to influence cross-functional teams and present technical information to non-technical stakeholders.
• Good Experience in driving GRC

Perks, Benefits and Work Culture:

• Competitive Salary Package
• Generous Leave Policy
• Flexible Working Hours
• Performance-Based Bonuses
• Health Care Benefits

Job Details

- Job Title: Enterprise Sales Manager (B2B SaaS)

- Industry: Software Technology Company

- Experience Required: 2-10 years

- Working Days: 5 days/week

- Job Location: Mumbai

- CTC Range: Best in Industry

Review Criteria

• Strong enterprise sales executive profile
• 2+ years of selling B2B SaaS.
• Must have 2+ of experience of selling to enterprise clients OR to manufacturing industry OR selling FinTech product, SAP Product sales/Finance ERP solutions (like invoice processing, vendor management, Source to pay, Compliance solutions).
• Must have experience in end-to-end sales from lead generation, prospecting, demos, proposal building, negotiation, and deal closure
• Must have stable career history — no frequent job hopping
• Final round is F2F (client will handle the travel)

Role & Responsibilities

We are looking for a dynamic and results-driven Enterprise Sales Manager to drive our sales strategy and expand our market presence. This role demands a strong understanding of SAP/Finance ERP solutions, excellent communication skills, and a proven track record in IT/software sales.

Key Responsibilities:

• Sales Strategy Development: Develop and execute sales plans to achieve company revenue targets in the SAP/ERP domain.
• Client Acquisition: Identify, engage, and convert prospective clients by demonstrating the value of our SAP/ERP solutions.
• Relationship Management: Build and maintain long-term relationships with clients, ensuring high levels of satisfaction and retention.
• Market Analysis: Stay updated on industry trends, competitor activities, and market demands to identify growth opportunities.
• Proposal & Presentation: Prepare and deliver compelling proposals, presentations, and demos tailored to client needs.
• Collaboration: Work closely with technical and consulting teams to ensure seamless delivery of solutions and services.

Ideal Candidate

• Experience: Minimum 2 years in sales, with a strong focus on SAP Product sales/Finance ERP solutions
• Industry Preference: Candidates with prior experience in handling manufacturing industry clients will be given preference.
• Educational Qualification: Bachelor’s degree in Business, IT, or a related field. An MBA is an added advantage.

Skills:

• Proven ability to meet and exceed sales targets.
• Excellent communication, negotiation, and presentation skills.
• Understanding of SAP/ERP systems and their applications in business processes.
• Strong client relationship management abilities.
• Track record of success managing large enterprise accounts
• Track record of consistently over-achieving quota (top 10% in your company)
• Strong interpersonal and presentation skills
• Exceptional verbal and written communication skills
• Ability to travel to prospects and customers if required
• Good organizer with the ability to prioritize and multitask
• Proven ability to manage multiple concurrent sales cycles.

Job Type: Full-time | On-site

Work Schedule: 5.5 days/week

Experience: 4–8 years

Industry: Furniture Manufacturing / Custom Furniture

Role Overview

We are looking for a Vendor Manager – Furniture to ensure On-Time In-Full (OTIF) production and dispatch of customised furniture. The role requires strong on-ground presence at vendor factories, close tracking of production progress, and ownership of vendor relationships, quality, and execution discipline.

This is a hands-on, factory-facing role suited for professionals who are comfortable being on the shop floor and driving outcomes through coordination and follow-ups.

Key Responsibilities

• Visit assigned vendor factories regularly to track production progress.
• Monitor end-to-end manufacturing stages including raw material readiness, production, finishing, packing, and dispatch.
• Ensure production aligns with approved drawings, BOQs, and specifications.
• Identify potential delays early and drive corrective actions on the factory floor.
• Own vendor-wise OTIF delivery commitments.
• Coordinate with sourcing, QC, logistics, and delivery teams for smooth execution.
• Act as the primary point of contact for assigned OEM partners.
• Ensure adherence to quality standards, SLAs, and finishing benchmarks.
• Track invoices, GRNs, and payment milestones in coordination with finance teams.
• Maintain clear production status reports and escalation logs.

Success Metrics

• Vendor-wise OTIF delivery performance
• Adherence to committed production timelines
• Reduction in last-minute delays and escalations
• Quality acceptance rate at QC stage
• Stability and satisfaction of vendor partnerships

Ideal Candidate Profile

• 4–8 years of experience in furniture manufacturing, sourcing, or vendor management
• Strong understanding of wood, metal, upholstery, and finishing processes
• Comfortable with frequent factory visits and on-ground execution
• Strong coordination, follow-up, and stakeholder management skills
• Ability to balance vendor relationships with operational discipline

Compensation: As per experience (fixed + performance-linked incentives)

Location: On-site (factory visits required)

Job Title: Admin

Job Type: Full Time

Location: Indore

Summary/Objective:

We are looking for a detail-oriented Admin to join our team. The Admin will primarily handle administrative tasks to ensure the smooth operation of our office. The ideal candidate will be highly organized, efficient, and capable of managing multiple tasks simultaneously.

Responsibilities/Duties:

Admin Tasks:

·        Manage office supplies and inventory, placing orders when necessary.

·        Coordinate maintenance of office equipment and facilities.

·        Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

·        Serve as the point of contact for office-related inquiries and issues.

·        Schedule and coordinate meetings with the director, prepare agendas, meeting minutes.

·        Maintain relationships with vendors and handle vendor-related issues.

·        Make follow-up calls as needed to vendors, clients, and other stakeholders.

·        Supervise and manage housekeeping staff to ensure cleanliness and maintenance of office premises.

·        Schedule and assign tasks to housekeeping staff.

·        Conduct regular inspections to ensure standards are met and address any issues promptly.

·        Occasionally visit the market to procure required supplies.

·        Visit Aunitji's house when required for specific tasks or responsibilities.

Manage IT network and client systems as well as daily technical operations that meet and exceed the school’s education and business technology requirements

Support long-term IT-based educational programs that enhance the delivery of education services and development of the school community

Overview of Responsibilities:

The IT Manager is responsible for managing and overseeing day-to-day implementation, to realize fault tolerance of key IT area. Support and maintenance in the following areas:

1.  Manage the procurement of IT systems.
2.  Lead the IT team in providing Help Desk services for Teaching staff and Students with IT based educational programs that enhance the delivery of teaching and learning.
3.  Prepare and manage the IT infrastructure budget and account for IT fixed assets.
4.  Coordinate IT infrastructure and support requirements with Academic IT Staff, and provide technical support for IT development projects in the Schools.  Work closely with Academic IT Staff in management and control of teaching software purchases, databases, and configuration control of Staff Laptops.
5.  Provide technical support to national IT infrastructure projects for schools and new facility development ensuring consistency in implementation and policy.

The IT Manager is responsible for managing and overseeing day-to-day implementation, support and maintenance in the following areas:

Network

1.  Direct daily maintenance to ensure maximum reliability and minimum service interruption
2.  Manage installation of required updates on infrastructure and client systems
3.  Maintain core services
4.  Recommend and implement changes and system enhancements to improve the network

Client platforms

1.  Set up, install and maintain desktops and laptops in the school
2.  Ensure standard configurations across the deployed systems
3.  Directly and with third party vendors manage the repair and servicing of equipment
4.  To seamlessly connect with the IT infrastructure in the new site, ensure the IT operation in the new site goes well

Software

1.  Ensure all software is properly licensed
2.  Manage the installation and upgrade schedules for educational and business software
3.  Provide technical support for school management, accounting and educational software
4.  Assist the teaching staff in identifying and integrating educational software available in India  and internationally

IT security

1.  Ensure all LANs and VPNs are secure from both electronic and physical intrusion
2.  Review and maintain a proper level of access and password control
3.  Ensure data integrity through routine database scans
4.  Establish a disaster recovery plan
5.  Guarantee network data is backed up on a daily basis

Reprographics

1.  Work with third party vendors to ensure the reprographics equipment runs smoothly
2.  Provide technical support as needed

Audio/ visual equipment

1.  Maintain the school’s inventory of audio/ visual equipment
2.  Assist in the installation and setup of equipment as needed

IT training and help desk support

1.  Provide training for both educational and business applications as needed
2.  Ensure proper procedures and staffing are in place to respond to teaching and admin staff requests in a timely manner
3.  Analyze problems, develop solutions, arrange preventive measures and maintain clear and consistent communications with internal customers on IT issues  

New facility development

1.  With the Project Manager, develop IT infrastructure plans and budgets
2.  Prepare IT and telecom cabling plans
3.  Identify hardware and software requirements
4.  Manage purchasing, installation and servicing of equipment with third party vendors
5.  Conduct infrastructure and product testing
6.  Manage IT handover and acceptance procedures

General requirements

1.  Maintain an inventory of all IT, audio/ visual equipment and licenses
2.  Ensure consistent documentation of the operating environment
3.  Develop the annual IT plan and budget with the Head of Technology
4.  Evaluate and set standards for hardware and software
5.  Develop change management schemes that smooth the transition to new equipment and procedures earning speedy acceptance of new equipment and upgrades
6.  Perform general IT duties as required

The IT Manager holds primary responsibility within location for IT and IT related issues.

Skills and Experience Required:

1.  Must have a minimum of 8 years IT systems and operations management experience including 5 in the K12 education sector
2.  Minimum 5 years experience with IT infrastructure budgets and cost management
3.  Minimum 5 years experience supervising professional IT personnel
4.  Must be able to read, analyze and interpret computer hardware and systems management technical manuals and procedures
5.  Strong personal skills to communicate directly with end users in sometimes tense situations
6.  Bachelors degree in computer science, information systems or related computer field
7.  Strong to Fluent written and verbal English
8.  Strong initiative, integrity and good judgment
9.  Fast problem solving skills in new situations
10.  Ability to handle multiple tasks simultaneously 

Desire experience of leading and managing I.T. based projects and vendor management

  IT systems and operations management experience

   Microsoft Windows OS, Microsoft Server and related technologies

  Network management experience including LAN/ WAN/ VPN

  Open Directory and/or Active Directory management experience

  Desire experience managing network policies and protocols including firewall configuration, content filtering, and related technologies

Job Overview:

We are looking for a detail-oriented and highly organized MIS Executive to join our team. This role will primarily focus on managing Management Information Systems (MIS) tasks, vendor management, invoicing processes, stakeholder coordination, and Learning Management System (LMS) administration. The ideal candidate should have strong analytical skills, excellent communication abilities, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

MIS Reporting and Analysis:

·      Prepare and manage regular reports and dashboards related to L&D

·      Conduct data analysis and provide insights on various operational areas.

·      Ensure accuracy and consistency of MIS reports and provide recommendations for process improvements

·      Maintain and update database systems to ensure data integrity and ensure green audit

Vendor Management:

·      Coordinate and liaise with vendors to ensure smooth and efficient operations

·      Assist in vendor selection, negotiations and managing contracts

·      Track and monitor vendor performance to ensure adherence to agreements

·      Resolve any vendor-related issues or disputes in a timely manner

·      Liaise with vendors to source training requirements

Invoicing:

·      Process invoices for various business transactions, ensuring accuracy and timely submission

·      Coordinate with the finance department to ensure payments are processed on time

·      Manage and maintain records of invoices, payments, and any other related documentation

·      Assist with financial reporting related to invoicing and payments.

Stakeholder Coordination:

·      Act as a key point of contact for internal and external stakeholders

·      Ensure effective communication between stakeholders for seeking nominations for our calendarized training programs, projects

·      Coordinate with participants to ensure timelines, deliverables and updates

·      Maintain and update relevant project documents and reports for stakeholders

·      Send calendar invites and reminders to participants

·      Track completion of mandatory compliance training

·      Follow-up with defaulters and ensure completion within timelines

·      Escalating issues beyond influence

LMS Management:

·      Oversee the administration and functionality of the Learning Management System (LMS).

·      Upload monthly calendars, monitor training programs, user access, track feedback, and course completion.

·      Liaise with LMS backend team for troubleshooting

·      Provide support to employees for LMS-related queries and issues

·      Analyze LMS data to generate reports on employee training progress and completion rates

Others:

·      Prepare creatives/artwork for org-wide mailer communication

Required Qualifications:

·      Bachelor’s degree in any field

·      Proven experience as an MIS Executive or in a similar role, preferably with exposure to vendor management and invoicing

·      Familiarity with Learning Management Systems (LMS) and basic HR software.

·      Strong knowledge of Microsoft Excel, Word, and PowerPoint. Knowledge of database management systems is a plus.

·      Excellent communication, organizational, and interpersonal skills.

·      Attention to detail with the ability to work independently and in a team environment.

·      Ability to prioritize tasks and manage multiple projects simultaneously

Desired Skills and Attributes:

·      Experience with vendor management tools and invoicing software

·      Strong analytical skills and the ability to interpret complex data

·      Ability to manage multiple stakeholders and adapt to evolving business needs.

·      Problem-solving mindset with the ability to troubleshoot issues quickly.

·      Proactive and self-motivated with a positive attitude

Position Overview:

We are looking for a proactive Purchase Manager to lead the procurement and sourcing function for engineered

components, raw materials, and services.

Key Responsibilities:

• Develop and implement procurement strategies aligned with company objectives.

• Source, evaluate, and negotiate with suppliers for cost-effective and high-quality materials.

• Manage vendor performance, contracts, and long-term partnerships.

• Coordinate with engineering and production teams to plan material requirements.

• Ensure timely procurement of critical components for ongoing projects.

• Monitor inventory levels and implement cost control measures.

• Maintain documentation and compliance with ISO and audit standards.

Qualifications & Experience:

• B.E./B.Tech / Diploma in Mechanical Engineering or Supply Chain Management.

• 5–8 years of experience in industrial procurement, preferably in turbomachinery or heavy engineering.

• Excellent negotiation, analytical, and vendor management skills.

• Familiarity with ERP systems and procurement software.

• Strong understanding of fabrication, machining, and assembly vendor ecosystems.

About the Role

We are looking for a Purchase Manager with experience in interior project procurement and vendor management. The role involves working closely with interior designers, project managers, and vendors to ensure timely sourcing, accurate cost estimation, and smooth execution of material and product procurement across projects.

Key Responsibilities

Estimation & Coordination

• Work closely with interior designers to understand project requirements.
• Assist in preparing BOQs (Bill of Quantities) and cost estimations.
• Provide market rates and vendor inputs during the design stage.

Quotation Management

• Source multiple quotations for materials, furniture, fittings, and finishes.
• Prepare comparative statements (quotation analysis) for management review.

Negotiations & Approvals

• Negotiate prices, delivery timelines, and payment terms with vendors.
• Obtain approvals from management and issue purchase orders.
• Ensure all approvals, contracts, and documentation are properly maintained.

Vendor & Material Management

• Identify and maintain a network of reliable vendors for all interior categories.
• Coordinate with vendors for timely supply as per project schedule.
• Resolve issues related to quality, billing, or delivery delays.

Cost Control & Compliance

• Monitor material usage to minimize wastage.
• Ensure purchases are within approved budgets.
• Comply with company procurement policies and quality standards.

Requirements

• 4–8 years of experience in procurement/vendor management in interiors or construction.
• Strong knowledge of interior materials, BOQs, and cost estimation.
• Ability to collaborate effectively with designers and project managers.
• Excellent negotiation, vendor management, and documentation skills.
• Proficiency in MS Excel and ERP procurement tools.

Job Summary:

We are seeking a skilled and organized HR cum Admin Executive to manage both human resources and administrative operations. The ideal candidate will be responsible for ensuring smooth day-to-day office functioning, maintaining facilities, and supporting HR processes efficiently.

Key Responsibilities:

• Oversee building and facility maintenance – ensure all infrastructure, utilities, and services are running smoothly
• Handle vendor management, AMC coordination, housekeeping, and security supervision
• Manage HR activities, including recruitment, attendance, payroll coordination, and employee engagement
• Maintain administrative records, handle procurement, and support day-to-day office operations
• Liaise with management for operational and manpower planning

Requirements / Ideal Candidate:

• Has strong experience in facility/building management and administration
• Good understanding of HR processes and documentation
• Excellent communication, negotiation, and problem-solving skills
• Proactive, reliable, and able to handle responsibilities independently

About the Role:

This role is ideal for someone who enjoys managing both people and operations and can ensure that the workplace remains productive, organized, and well-maintained.

About MyOperator 

MyOperator is a Business AI Operator, a category-leader that unifies WhatsApp, Calls, and AI-powered chat & voice bots into one intelligent business communication platform. Unlike fragmented communication tools, MyOperator combines automation, intelligence, and workflow integration to help businesses run WhatsApp campaigns, manage calls, deploy AI chatbots, and track performance — all from a single, no-code platform. Trusted by 12,000+ brands including Amazon, Domino's, Apollo, and Razorpay, MyOperator enables faster responses, higher resolution rates, and scalable customer engagement — without fragmented tools or increased headcount. 

Role Overview

Are you a results-driven and detail-oriented professional with a strong understanding of telecom regulations and backend operations? We are seeking a dynamic Compliance Analyst - Operations to take ownership of backend operations, vendor management, and ensure full adherence to telecom-related compliances. This role requires a deep understanding of telecom infrastructure, data center operations, and regulatory frameworks. You will be instrumental in driving compliance, optimizing operational processes, supporting strategic business growth, and mitigating potential operational and compliance risks.

Key Responsibilities: 

• Regulatory Compliance: Ensure adherence to all telecom-related laws, licenses, and regulatory guidelines (TRAI, DoT, etc.). Stay updated on compliance mandates, coordinate audits and filings, and manage relationships with regulatory bodies.
• Telecom Procurement & Vendor Management: Conduct end-to-end procurement of telecom resources and services, ensuring cost efficiency, SLA adherence, and compliance in vendor contracts. Develop and execute vendor management strategies including evaluation, onboarding, contract compliance checks, and performance reviews. 
• Data Center Operations: Oversee procurement and resource planning for data center infrastructure, monitor performance, identify areas for optimization and regulatory alignment, and ensure adherence to relevant security standards. 
• Vendor Governance: Develop and execute vendor management strategies including evaluation, onboarding, contract compliance checks, and performance reviews. Manage relationships with key vendors
• Asset & Infrastructure Troubleshooting: Manage technical troubleshooting, minimize downtime, and ensure preventive maintenance protocols for telecom infrastructure and data centers.
• Ticketing & Issue Resolution: Handle operational queries via ticketing system, conduct root cause analysis, and suggest process improvements.
• SOPs & Process Development: Define, document, and suggest Standard Operating Procedures (SOPs) across telecom, compliance, and backend operations .
• Audit & Cost Optimization Support: Assist in telecom/vendor audits (internal and external) and contribute to cost-efficiency initiatives across operations. Familiarity with audit frameworks is desirable.
• Risk Management & Mitigation: Identify potential operational and compliance risks and develop and implement mitigation strategies. Stakeholder Management: Interact and manage relationships with external stakeholders like regulatory bodies and auditors.
• Admin Oversight: Manage end-to-end admin tasks including facility coordination, vendor contracts, and support services to ensure smooth daily operations

Experience: 1-3 years minimum in backend operations with mandatory exposure to telecom infrastructure and telecom regulatory compliance.

• Skills: Deep understanding of the TRAI/DoT landscape, strong vendor management, analytical skills, proficiency in MS Office/data reporting tools, and experience with ticketing systems.

About Estontec

Estontec Group Managing FOUR rapidly growing brands in India. All Brands are founded & executed with a vision to create a better tomorrow for everyone. Creating Jobs & means of livelihood for over 500 people globally. Management Team brings in over 100-man years of experience in Technology, Innovation, Marketing & Building Businesses.

Our Brands

Haloocom

Fastest growing brand in the Enterprise Communications Platform. Now present in 6 countries & spread across all the major cities in India, constantly innovating & upgrading its applications based on the ANI (Artificial Narrow Intelligence) tools like NLP Voice BOTS & Chat BOTS.

BrandonWheelz

India's Most Trusted Transit Media Advertising Brand. Operational in 82+ cities with over 100 impactful campaigns. BrandOnWheelz uses Technology & Transparent processes to give Real-time Status of campaigns for the Customers.

Kottanz

Popularly Known as the: GIFTS OF INDIA. Creating, Changing & Uplifting the Lives of over thousands of underprivileged Families in India. Kottanz today has become a livelihood for more than many women in need. All our products are 100% natural & handmade

ADZ

AdZ is on a mission to fuel innovation in the in-app advertising industry and it is part of more than 100 popular apps so far, and the rapid growth has made AdZ the fastest-growing advertising platform of its kind. AdZ believes in turning your dream marketing campaigns into a plan and executing the same with measurable tools to scale your business's outcomes.

The role

We are looking for a motivated and well-spoken individual to join our Operations team. You will be in charge of doing everything it takes (from tweaking the design to doing research on the product and audience to analysing the conversion rates for the client) to optimise a great ad campaign. Ultimately, the operations manager and fleet supervisor is the bridge between the people on the business end of the company and the programming and vendor side.

You need to work with people,vendors, project delivery, and as per company strategy. You will be responsible for Coordinating with the fleet, printing & mounting team to ensure that the artwork is pasted as per the order guidelines.

Key responsibilities

• Meet contractual requirements for advertising campaigns with a high degree of accuracy 
• Serve as a point of contact between advertisers and internal departments to ensure all client needs are met 
• Gather client design requirements and work with in-house designers/outside vendors to ensure all creative needs are met  
• Implement and schedule advertisement campaigns for a range of clients across a wide variety of industries and digital media platforms.
• Coordination with the fleet, printing & mounting team to ensure that the artwork is pasted as per the order guidelines
• Manage the launch of new custom units to ensure the success of campaign and revenue goals 
• Analyse ad campaign reports and provide recommendations to sales representatives/clients 
• Drive the Operations, Implementation & Client servicing unit end to end
• You will be responsible for the post-sales implementation of the car branding on the site
• Coordination with the fleet agency to ensure that the required fleet is available in the requested city.
• Implement business reviews of campaigns and address preset metrics for success 
• Onboarding new vendors for fleet, printing and mounting teams.

Key skills and experience required

• Bachelor degree in any field .
• The candidate should have good communication skills and good negotiation skills.
• A candidate who knows multiple languages is preferred.
• The candidate should be smart in handling Vendor Management.
• Experience in developing KPIs, dashboards and media analytics 
• Candidate who has Fleet management knowledge or transit media knowledge (Preferred).
• Campaign management in Advertising (Preferred)
• The candidate should be open to travelling all over India.

Perks

• Health Insurance of 1 lakh sum insured, Covers self + children + spouse.
• 30 Annual Paid Leave (18 Casual + 12 personal time off).
• Rewards and Recognitions program
• Annual Company outing to celebrate Success together

About the Client

Our client is a renowned luxury interiors brand recognized for crafting bespoke, high-end designs and delivering timeless, elegant living spaces. With a reputation for precision and excellence, they continue to set benchmarks in the premium interiors industry.

We’re Hiring – Purchase Manager(Interiors)

We have 1 open position for a dynamic Purchase & Vendor Management Professional in the interiors industry.

Working Days: Tuesday–Sunday (Monday Off)

Key Responsibilities

• Estimation & Coordination: Work with interior designers to prepare BOQs, cost estimations, and provide market/vendor insights.
• Quotation Management: Source multiple quotations, prepare comparative statements, and support management in decision-making.
• Negotiations & Approvals: Negotiate with vendors on pricing, delivery, and payment terms. Manage approvals, contracts, and POs.
• Vendor & Material Management: Build and maintain a strong vendor network, ensure timely delivery, and resolve quality or billing issues.
• Cost Control & Compliance: Monitor material usage, ensure budget compliance, and adhere to procurement policies.

Skills & Requirements

• Strong knowledge of interior materials, BOQs, and cost estimation
• 4–8 years’ experience in procurement/vendor management (interiors or construction)
• Excellent negotiation, vendor management and documentation skills
• Proficiency in MS Excel / ERP tools

Key Responsibilities:

• Conduct end-to-end field recruitment activities by visiting local markets, community hubs, and other sourcing hotspots.
• Build and maintain a steady pipeline of candidates through vendor networks, local references, community groups, and job portals.
• Develop and manage relationships with external hiring vendors and partners to increase candidate supply.
• Screen and shortlist candidates as per job requirements and coordinate interviews.
• Travel extensively across assigned locations to source candidates and conduct on-ground hiring drives.
• Provide daily/weekly reports on sourcing progress and pipeline health.
• Maintain a strong understanding of local areas, key sourcing spots, and potential recruitment opportunities.

Required Skills & Experience:

✅ Minimum 2 years of proven experience in field recruitment for frontline or delivery/logistics roles.

✅ Strong vendor network and ability to generate leads through references, local connect, and community ties.

✅ Past experience with companies like Swiggy, Zomato, Flipkart, Amazon, Meesho, Delhivery, Zepto, Jio, Airtel or similar is mandatory.

✅ Should own a two-wheeler and have a valid driving license for local travel.

✅ Familiarity with local areas, languages, and sourcing strategies in the region.

✅ Comfortable with extensive travel and working on tight hiring deadlines.

About MyOperator:

MyOperator, India's leading cloud communication platform, is expanding its reach, and we're looking for a driven individual to lead our channel sales efforts.

MyOperator empowers over 12,000 businesses globally with seamless cloud telephony and WhatsApp solutions, including IVR, call management, virtual numbers, and robust CRM integrations. We are ranked #1 in India's Call + WhatsApp Matrix, helping businesses streamline communication, boost sales, and enhance customer experience. Join our ambitious team and play a pivotal role in our continued success!

Are you a results-driven and organized professional looking to take ownership of operational excellence? We are seeking an Executive - Operations and Admin to lead and strengthen our backend operations across telecom, data center, and vendor management domains. You will play a key role in optimizing resources, improving vendor performance, and driving operational strategies to support business growth.

Key Responsibilities:

• Conduct end-to-end procurement management of telecom resources, ensuring cost efficiency and service quality through strategic vendor partnerships.
• Manage data center operations by coordinating resource procurement, monitoring performance, and recommending improvements for scalability and resilience.
• Develop and implement vendor management strategies, including vendor evaluation, negotiation, onboarding, and performance review frameworks.
• Oversee and enhance technical troubleshooting processes related to assets and server infrastructure, ensuring minimal downtime and proactive maintenance planning.
• Handle and analyze internal and external operational queries received via the ticketing system, identify recurring issues, and propose process improvements.
• Streamline day-to-day administrative operations, propose SOPs, and ensure adherence to organizational standards for operational excellence.
• Support management in operational planning, vendor audits, and cost optimization initiatives.
• Collaborate with cross-functional teams to forecast operational requirements and align resource planning with organizational goals.
• Collect, organize, and prepare data from various internal and external sources based on requirements shared by the Management. Support decision-making through accurate data reporting and preparing dashboards.

Preferred Skills:

• Strong vendor management and negotiation skills.
• Ability to design and optimize operational workflows.
• Analytical mindset with a focus on process improvement.
• Technical knowledge of telecom and data center infrastructure.
• Proficiency in ticketing and reporting tools.

Skills:

• Strong oral and written communication.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Working knowledge of Google Data Studio, AWS QuickSight, or similar tools.
• Analytical mindset with ability to handle operational data.
• Vendor management and resource planning skills.
• Excellent networking, interpersonal, and resource management skills.

Experience: 3-5 year in backend operations.

Location Requirement: Candidates must be from Delhi/NCR only.

Work Environment:

• Work-from-office only, based in Noida, Sector 2.
• Willing to work flexible hours and roster-based timings (including Sundays).
• 6-day workweek.
• Availability to travel to data centers in different cities of India as needed.

Benefits

• Growth Opportunity: Strong potential for elevation to higher responsibilities, subject to performance.
• Work Benefits: Laptop and mobile reimbursements.

Position Overview:

We are looking for an experienced, agile, and strategic Vendor Procurement professional to strengthen and expand our talent and project outsourcing ecosystem. This role is key to managing

vendor partnerships across Recruitment, US Sourcing, SME Hiring, Freelancers, and Project-based Outsourcing. You will work closely with Talent Acquisition, US Sourcing, Project Delivery, and Business Heads to build, onboard, manage, and optimize a strong pool of vendors, freelancers, and sourcing partners.

Key Responsibilities:

•Identify, evaluate, and onboard vendors and suppliers for:

o Recruitment services (India and US)

o US SME sourcing for EdTech and digital projects

o Freelancer talent pools (Instructional Designers, SMEs, Editors, Developers, etc.)

o Project-based outsourcing vendors (domestic and international)

•Manage contract negotiations, rate finalizations, and SLA definitions with sourcing and outsourcing vendors.

•Track vendor performance, quality of submissions, and fulfilment timelines.

•Maintain a live vendor database, contract repository, rate cards, and engagement trackers.

•Ensure compliance with procurement policies, legal documentation, and client-specific requirements.

•Coordinate closely with the US Sourcing Team to align on niche, senior, and freelance talent needs.

•Support pricing discussions, RFP/RFQ processes, and build scalable sourcing pipelines.

•Monitor spend, forecast vendor utilization, and support budget management in collaboration with Finance.

•Present regular vendor performance reports, dashboards, and procurement health metrics to leadership.

Key Skills & Competencies:

•2–6 years of experience in vendor management, procurement, sourcing operations, preferably in staffing, EdTech, BPO/KPO, or digital project outsourcing sectors

•Strong experience in US sourcing and vendor ecosystems (mandatory)

•Solid negotiation, contract management, and vendor relationship-building skills

•Exposure to freelance workforce models, SME staffing, and project outsourcing management

•Excellent communication, coordination, and stakeholder management abilities

•Proficiency in Excel, vendor management platforms, Zoho Recruit, or similar systems

•Strong data orientation—experience in creating and maintaining vendor dashboards and MIS

•Ability to work independently in a fast-paced, hybrid work setup

Marketing Head Job Description

Responsibilities Include But Are Not Limited To The Following:

 Lead the development and execution of a comprehensive marketing strategy, focusing on brand enhancement, packaging innovation, and performance marketing.

 Design and oversee the implementation of a loyalty program to foster long-term customer relationships.

 Monitor and optimize performance marketing campaigns, ensuring a consistent return on investment.

 Collaborate closely with design and product teams to ensure brand alignment and innovative packaging concepts.

 Manage and mentor the marketing team, fostering an environment of continuous growth and learning.

 Ensure seamless interdepartmental coordination for holistic marketing initiatives and campaign delivery.

 Possess a deep understanding of market trends and consumer behaviour to drive branding efforts.

 Act as the primary marketing contact, liaising with other department heads and stakeholders.

 Work closely with IT, Operations, and the web teams to deliver growth and creative product enhancements and solutions.

 Conduct and present internal reporting, analysis and insights around activations, redemptions and category performance

 Conduct competitive and category research and educate internal stakeholders in relevant trends that affect gift card sales and redemption.

 Manage and champion the implementation of Little Italy’s Loyalty program and product enhancements

 Evaluate the gift card program regularly by interpreting data, identifying trends, and making recommendations for continual improvements

 Manage vendor relationships

 Build and Analyze brand strategy and consumer insights

 Manage a team of marketing people working on brand initiatives

 Lead and motivate the target audience to “take action”

 Measure and report performance of all marketing campaigns, and assess ROI and KPIs

 Monitor market trends, research consumer markets and competitors’ activities

 Devise innovative growth strategies  Manage Vendor Relationships  Drive Online and App Sales

 Manages district operations by directing and coordinating activities consistent with goals, objectives and policies

 Identify, develop, and execute partnership campaigns with existing and new vendor partners.

 Plan and execute all digital marketing, including SEO/SEM, marketing database, email, social media and display advertising campaigns

 Design, build and maintain our social media presence  Measure and report performance of all digital marketing campaigns, and assess against goals (ROI and KPIs)

 Identify trends and insights, and optimize spend and performance based on the insights

 Brainstorm new and creative growth strategies

 Plan, execute, and measure experiments and conversion tests

 Collaborate with internal teams to create landing pages and optimize user experience

 Utilize strong analytical ability to evaluate end-to-end customer experience across multiple channels and customer touch points

 Instrument conversion points and optimize user funnels

 Collaborate with agencies and other vendor partners  Evaluate emerging technologies. Provide thought leadership and perspective for adoption where appropriate

 Handling publications and updation of content for all the marketing collateral including website, newsletter, brochure, corporate presentations etc.

 Hands-on experience on tie-up with various Digital Media, e-commerce platforms for FMCG - Food Products (E-commerce platforms like Amazon, Big Basket, Natures Basket etc.).

 Candidate must have strong analytical, organizational and multi-tasking skills.

 Lead SEO/SEM and digital campaign efforts.

Requirements

 Bachelor's Degree in Marketing, Advertising/PR, Communications or related business discipline

 6+ years’ experience in marketing, database marketing or campaign management

 A proven track record of developing and executing high-impact, data-driven marketing campaigns and experience managing multiple projects at various stages

 Ability to handle a highly dynamic and fast-paced office setting, demonstrating the ability to pivot and adjust to changing needs and demands

 Knowledge and experience with cross channel marketing programs including email, SMS, display, direct mail, social, search etc.

 Solid understanding of marketing fundamentals, including list selection criteria, file scoring and segmentation and the ability to contribute to strategies that align with product road map

 Experience with partnering with a creative agency for content and creative develop and strategy

 Able to relate results, insights and recommendations in a meaningful way to business partners

 Ability to mobilize, lead and influence a diverse team of internal and external stakeholders

 Proven working experience in digital marketing.

 Demonstrable experience leading and managing SEO/SEM, marketing database, email, social media and/or display advertising campaigns.

 Highly creative with experience in identifying target audiences and devising digital.  Campaigns that engage, inform and motivate.

 Experience in optimizing landing pages and user funnels.

 Experience with A/B and multivariate experiments.

 Solid knowledge of website analytics tools.

 Experience in setting up and optimizing Google AdWords campaigns.

Title: Assistant Project Manager (Hospitality Interiors)

Location: Navi Mumbai

Key Responsibilities:

Project Planning & Coordination:

•

Develop detailed project plans for product procurement and delivery of material to jobsite.

•

Coordinate with internal teams (design, procurement, logistics, finance, etc.) and external vendors.

•

Oversee multiple supply chain projects simultaneously, ensuring timelines and budgets are met.

Client & Stakeholder Communication:

•

Serve as the main point of contact for hospitality clients throughout the project lifecycle.

•

Provide regular updates to stakeholders on progress, risks, and milestones.

Vendor & Supplier Management:

•

Collaborate with approved vendors to ensure timely production and quality compliance.

•

Evaluate supplier performance and support procurement team in sourcing decisions.

Logistics & Delivery:

•

Manage the scheduling of shipments and delivery to hotels, resorts, or restaurant properties.

•

Monitor and resolve any issues related to shipping, customs clearance, or last-mile delivery.

Quality Control & Compliance:

•

Ensure products meet required quality and brand standards.

•

Adhere to safety, sustainability, and compliance regulations relevant to hospitality supply.

Budget Management:

•

Track project costs and variances against budget forecasts.

•

Support cost-saving initiatives and report financials as required.

Issuing Sales Orders and Purchase Orders:

•

Coordinate with vendors and internal stakeholders to facilitate the issuance of sales orders and purchase orders for materials and services.

•

Raising payment timely payment request.

Excel Skills:

•

Utilize advanced Excel skills to manage project data, track expenses, and generate reports for analysis.

•

Prepare and share expediting reports and project related reports and share with the stake holders.

Bid Revisions:

•

Coordinate bid revisions with vendors and internal stakeholders to ensure alignment with project requirements and budget constraints.

•

Prepare Change Orders and creating budget for same.

Project Documentation & Close Out Report

•

Maintain comprehensive documentation of project activities, including contracts, purchase orders, and correspondence with vendors.

•

Prepare project close out reports.

Qualifications:

•

Bachelor's degree in architecture, civil engineering, construction management, or a related field.

•

3–5+ years of project management experience in hospitality, supply chain, procurement or site execution works in commercial or residential projects.

•

PMP certification or equivalent is a plus.

•

Knowledge of FF&E, OS&E, or hospitality procurement preferred.

Skills & Competencies:

•

Strong organizational and time management skills.

•

Proficiency in project management tools (e.g., MS Project, Monday.com, Asana).

•

Excellent communication and negotiation skills.

•

Analytical and problem-solving abilities.

•

Ability to manage multiple projects under tight deadlines.

Requirements:

1.

Background in Civil/Architecture/Interior Design: Bachelor’s degree or equivalent experience in a relevant field.

2.

Excellent Communication Skills: Strong verbal and written communication skills in English, with the ability to interact effectively with internal teams and external vendors.

3.

Interiors Experience: Previous experience in interior design projects, with a solid understanding of materials, finishes, and construction processes.

4.

Estimation Experience: Proficiency in project estimation techniques, with the ability to accurately forecast costs and timelines.

5.

Excel Skills: Advanced proficiency in Microsoft Excel, including functions, formulas, and data analysis tools.

6.

Vendor Management: Demonstrated experience in coordinating with vendors, negotiating contracts, and resolving issues in a timely manner.

Role: SAP Vendor Invoice Management (VIM)

Location: Loveland, CO

Expr: 8-10 years

Competencies: OpenText Vendor Invoice Management (VIM)

Regards,

Sandeep

About MyOperator:

MyOperator is India's leading cloud communications provider, empowering over 10,000 businesses across diverse industries with innovative SaaS solutions. Our offerings include Cloud Call Center, IVR, Toll-free Numbers, Enterprise Mobility, WhatsApp Business Solutions, and Heyo Phone. We are dedicated to delivering excellence through cutting-edge technology and exceptional customer service.

About the Role:

Are you a results-driven and detail-oriented professional with a strong understanding of telecom regulations and backend operations? We are seeking a dynamic Compliance Analyst - Operations to take ownership of backend operations, vendor management, and ensure full adherence to telecom-related compliances.

This role requires a deep understanding of telecom infrastructure, data center operations, and regulatory frameworks. You will be instrumental in driving compliance, optimizing operational processes, supporting strategic business growth, and mitigating potential operational and compliance risks.

Key Responsibilities:

• Regulatory Compliance: Ensure adherence to all telecom-related laws, licenses, and regulatory guidelines (TRAI, DoT, etc.). Stay updated on compliance mandates, coordinate audits and filings, and manage relationships with regulatory bodies.
• Telecom Procurement & Vendor Management: Conduct end-to-end procurement of telecom resources and services, ensuring cost efficiency, SLA adherence, and compliance in vendor contracts. Develop and execute vendor management strategies including evaluation, onboarding, contract compliance checks, and performance reviews.
• Data Center Operations: Oversee procurement and resource planning for data center infrastructure, monitor performance, identify areas for optimization and regulatory alignment, and ensure adherence to relevant security standards.
• Vendor Governance: Develop and execute vendor management strategies including evaluation, onboarding, contract compliance checks, and performance reviews. Manage relationships with key vendors.
• Asset & Infrastructure Troubleshooting: Manage technical troubleshooting, minimize downtime, and ensure preventive maintenance protocols for telecom infrastructure and data centers.
• Ticketing & Issue Resolution: Handle operational queries via ticketing system, conduct root cause analysis, and suggest process improvements.
• SOPs & Process Development: Define, document, and suggest Standard Operating Procedures (SOPs) across telecom, compliance, and operations functions. Identify opportunities for automation in operational processes.
• Data Management & Reporting: Collect and analyze data from internal and external sources to support management decision-making. Develop dashboards and reports for operational visibility and monitor Key Performance Indicators (KPIs) for backend operations and compliance.
• Cross-functional Collaboration: Work with internal teams to align operational strategies with business objectives and compliance standards.
• Audit & Cost Optimization Support: Assist in telecom/vendor audits (internal and external) and contribute to cost-efficiency initiatives across operations. Familiarity with audit frameworks is desirable.
• Risk Management & Mitigation: Identify potential operational and compliance risks and develop and implement mitigation strategies.
• Stakeholder Management: Interact and manage relationships with external stakeholders like regulatory bodies and auditors.
• Admin Oversight: Manage end-to-end admin tasks including facility coordination, vendor contracts, and support services to ensure smooth daily operations.

Requirements:

• Education: Post Graduate (MBA preferred).
• Experience: Minimum 3-5 years of experience in backend operations, with mandatory exposure to telecom infrastructure and telecom regulatory compliance.

Skills:

• Deep understanding of the telecom regulatory landscape (TRAI, DoT, etc.).
• Strong vendor management and negotiation skills, including SLA adherence.
• Knowledge of telecom and data center infrastructure operations and relevant security standards.
• Ability to design and optimize operational workflows and SOPs.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Working knowledge of data reporting tools like Google Data Studio, AWS QuickSight, etc.
• Strong communication and analytical skills.
• Experience of working with ticketing systems.
• Basic project management skills.
• Certifications: Relevant certifications (e.g., ITIL, specific telecom certifications, compliance-related certifications) are a plus.
• Understanding of SLAs and KPIs: Proven ability to understand, define, and monitor Key Performance Indicators (KPIs) for backend operations and compliance.
• Location: Candidates must be based in Delhi/NCR.

Other Requirements:

• Willingness to work flexible hours and roster-based shifts (including Sundays).
• Comfortable with a 6-day workweek.
• Location: Work-from-office (Noida, Sector 2).
• Willing to travel to data centers across India when needed.
• Flexibility in communication with both technical and non-technical stakeholders.
• Proactive and solution-oriented approach to challenges.

Benefits:

• Competitive salary aligned with industry standards and experience.
• Opportunity to work at the intersection of compliance, operations, and telecom infrastructure.
• Exposure to strategic and high-impact operational roles across telecom and data center verticals.
• A dynamic and collaborative work environment with growth potential.
• On-the-job learning in telecom regulations, infra compliance, and vendor governance.
• Potential for growth within the organization.
• Exposure to new and innovative technologies in the telecom and data center space (if applicable).
• Specific training opportunities in telecom regulations or technologies (if applicable).