Procurement & Operations Executive at Bynaric Systetm · Pune · 0 - 1 years · ₹1L - ₹2L / yr · Profitable · Posted 4 Apr 2025

Job Summary:
We are looking for a dynamic and detail-oriented Procurement & Operations Executive to oversee vendor management, procurement, inventory control, event coordination, and school partnerships. The ideal candidate will have strong negotiation skills, event planning expertise, and experience handling tenders and logistics.
Key Responsibilities:
Procurement & Vendor Management:
- Source, negotiate, and manage vendors for book printing and other procurement needs.
- Ensure timely and quality delivery of printed materials and essential products.
- Build and maintain strong relationships with suppliers and service providers.
Event & Fair Management:
- Plan and execute participation in book fairs, exhibitions, and educational events.
- Manage stall setup, visitor engagement, and on-ground event operations.
- Oversee event logistics, inventory, and promotional materials.
- Prepare post-event reports and performance evaluations.
School & Field Visits:
- Visit schools to build partnerships and promote Bynaric Systems' offerings.
- Engage with educators and administrators to present products and services.
- Identify and secure new collaboration opportunities.
Tender Management & Documentation:
- Identify relevant tenders and manage end-to-end submission processes.
- Prepare accurate documentation and ensure compliance with tender requirements.
- Maintain a database of past submissions and results for future reference.
Inventory & Logistics Management:
- Maintain accurate records of inventory, including books and educational materials.
- Optimize storage solutions for efficiency and safety.
- Coordinate logistics for deliveries, pickups, and returns.
- Monitor and track shipments to ensure timely delivery.
Customer Engagement & Calls:
- Handle inbound and outbound customer calls related to orders and inquiries.
- Provide excellent customer service and resolve issues promptly.
General Operations & Field Work:
- Perform fieldwork related to operational or marketing activities.
- Ensure smooth execution of ad hoc tasks and projects assigned by management.
Key Performance Indicators (KPIs):
- Procurement Efficiency: Timely sourcing and quality delivery of materials.
- Event Success: Effective participation in book fairs, exhibitions, and school visits.
- School Partnerships: Growth in the number of active school collaborations.
- Tender Wins: Success rate in submitted tenders.
- Inventory Accuracy: Low error rate in inventory management and timely deliveries.
- Customer Satisfaction: Positive feedback and improved complaint resolution time.
- Operational Efficiency: Timely execution of fieldwork and assigned tasks.
Key Competencies Required:
- Strong negotiation and vendor management skills.
- Event planning and execution expertise.
- Excellent communication and interpersonal skills.
- Proficiency in inventory and logistics management tools.
- Understanding of tendering processes and documentation.
- Problem-solving abilities and adaptability for fieldwork.
How to Apply:
Interested candidates can apply by sending their updated resumes to hr@bynaric(dot)in Subject : Procurement & Operations Executive

About Bynaric Systetm
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Key Responsibilities
- Handle complete procurement for academic, admin, IT, transport, housekeeping & facility items.
- Evaluate PRs, prepare POs, and ensure timely deliveries.
- Identify, onboard & manage vendors; negotiate best pricing and contracts.
- Maintain procurement documentation, compliance, and vendor performance reports..
- Monitor stock levels, reduce costs, and ensure uniform quality across all campuses
- Coordinate with School Principals, HODs, Finance, IT, Transport & Maintenance teams.
- Lead day-to-day purchasing operations efficiently and effectively.
Skills & Requirements
- 2+ years of experience in procurement/purchasing, with 2+ years in a managerial role. Experience in Education/School/University sector preferred.
- Strong negotiation, vendor management, contract handling & cost-saving skills.
- Good knowledge of school/university procurement, government norms, and compliance.
- Proficiency in MS Excel, MS Office & ERP systems.
- Graduation, Operations, or related field preferred.
Responsibilities:
- Handle procurement of engineering materials, components, and equipment.
- Identify and negotiate with vendors/suppliers.
- Generate and manage Purchase Orders (POs).
- Compare quotations and prepare comparative statements.
- Coordinate with suppliers for delivery, quality, and payment terms.
- Maintain purchase records and vendor documentation.
- Monitor inventory requirements and ensure timely material availability.
- Coordinate with Production, Stores, Quality, and Engineering teams.
- Develop new vendors and maintain existing vendor relationships.
- Follow company procurement policies and cost-control measures.
Required Skills:
- Procurement / Purchase
- Vendor Management
- Negotiation
- Purchase Order (PO)
- RFQ / Quotation Management
- Vendor Development
- Cost Analysis
- Inventory Management
- MS Excel
- ERP/SAP knowledge
- Engineering materials/components knowledge
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Mandatory (Experience 2): Must have strong experience in strategic sourcing, vendor management, negotiations, and cost reduction
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Mandatory (Experience 3): Must have experience managing large-value procurement and complex supplier ecosystems
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Mandatory (Experience 4): Must have experience developing and executing procurement strategies aligned with business and project requirements
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Mandatory (Experience 5): Must have experience managing purchase contracts, commercial terms, and supplier performance, and developing alternate/backup sources
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Mandatory (Experience 6): Must have proven ability to lead and mentor procurement teams and drive measurable savings.
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Mandatory (Skill 2): Must have experience monitoring procurement budgets, savings, and key procurement KPIs, and ensuring compliance with procurement policies and governance
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within time limits
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Summary:
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- Coordinate with production, stores, maintenance, and accounts teams for purchase requirements.
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- Ensure procurement as per company quality and commercial requirements.
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- Diploma / B.E. / B.Tech in Mechanical or Electrical Engineering.
- 2–5 years of experience in Purchase/Procurement, preferably in the Plastic/Manufacturing industry.
- Good knowledge of vendor management, sourcing, negotiation, and purchase processes.
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- Good knowledge of MS Excel and purchase documentation.
- Willingness to work 10–12 hour shifts.
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