Community manager at Realsta Infratech Pvt Ltd · Gurugram · 4 - 10 years · ₹5L - ₹12L / yr · Profitable · Posted 26 Jul 2024
Job description
Company Description
Realsta is an investment management and asset management company located in Gurugram. With approximately 400 crores in funds under advice and 1 lakh sq ft of assets under management, we focus on investing in real estate with a disciplined methodology. We align our interests with our clients and bring our operational expertise, on-ground insights, and large-scale capital to bear on every transaction.
Admin and Office Management:
- Manage office supplies, equipment procurement, and vendor relations.
- Organize and maintain leasing documentation and records.
- Coordinate meetings, appointments, and events for internal and external stakeholders.
- Handle correspondence via emails, calls, and letters.
- Oversee facility management to ensure office spaces are clean and organized.
- Manage the travel desk, petty cash, and promptly resolve administrative issues.
- Maintain administration reports, vendor invoices, and reconciled ledgers.
Operations and Leasing Management:
- Coordinate property showings, tours, and inspections for prospective tenants.
- Manage lease agreements, ensuring all necessary documents are prepared, signed, and filed.
- Facilitate lease negotiations and follow up on lease renewals.
- Track leasing inquiries and maintain a database of potential tenants.
- Maintain communication with management, staff, and vendors for smooth operations.
- Manage client relationships and act as a point of contact for operational needs.
- Monitor budgets, forecasts, and implement checks to mitigate operational risks.
- Negotiate contracts, monitor vendor performance, and ensure compliance with company policies.
Fitout and Facility Management:
- Collaborate with tenants and contractors for office fitouts.
- Ensure compliance with building codes and tenant improvement guidelines.
- Oversee construction, installation, and inspection of tenant improvements.
- Schedule and oversee property maintenance, repairs, and service contracts.
- Handle tenant requests promptly to maintain satisfaction and compliance with regulations.
Vendor and Pantry Management:
- Identify, evaluate, and manage relationships with vendors, contractors, and suppliers.
- Obtain bids, negotiate contracts, and ensure timely delivery of services.
- Manage pantry supplies, inventory, and vendor coordination to optimize costs and efficiency.
- Ensure cleanliness and organization of pantry and office spaces after meetings and events.
Tenant Relations and Customer Service:
- Build and maintain strong relationships with tenants.
- Address tenant inquiries, concerns, and complaints effectively.
- Conduct regular meetings and feedback sessions to improve service delivery.
- Support tenant onboarding and retention efforts throughout the lease term.
Qualifications:
- Bachelor's degree in Business Administration, Management, or related field.
- Proven experience in administrative and operational roles, preferably in a client-facing positions.
- Strong communication, organizational, and multitasking skills.
- Ability to manage budgets, negotiate contracts, and resolve conflicts effectively.
- Proficiency in MS Office Suite and familiarity with administrative software.
- Attention to detail and ability to prioritize tasks in a fast-paced environment.
- Strong leadership qualities and ability to work independently as well as part of a team.
Shubham Vishwakarma
Full Stack Developer - Averlon
About Realsta Infratech Pvt Ltd
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Admin Executive
Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area
Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.
Reporting To: Director
Company Name
A&D International (Part of Art Asia)
Company details
Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.
Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.
At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging.
Location - Mahindra world city, Ajmer road
Mode of Working - Work from the office
Days of Working - 6 days
Responsibilities
Role Overview
We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.
Key Responsibilities
Vendor Management
- Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
- Negotiate contracts, pricing, and service-level agreements (SLAs)
- Track vendor performance and ensure adherence to agreed service standards
- Process vendor invoices, maintain records, and coordinate with finance for timely payments
- Conduct periodic vendor evaluations and audits
Administration & Office Management
- Oversee daily administrative operations to ensure smooth office functioning
- Manage procurement and inventory of office supplies and assets
- Maintain administrative records, documentation, and compliance trackers
- Support internal teams with logistical and administrative requirements
- Coordinate travel, accommodation, and event arrangements as needed
Facilities Management
- Ensure optimal functioning of office infrastructure, utilities, and equipment
- Coordinate with internal teams and external service providers for repairs and maintenance
- Monitor facility-related budgets and cost optimization initiatives
- Ensure workplace safety, compliance, and adherence to company policies
- Manage office space utilization and seating arrangements
Housekeeping & Workplace Hygiene
- Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
- Schedule and monitor cleaning activities across office premises
- Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
- Conduct routine inspections and maintain quality standards
Interview process - Virtual and Face-to-Face
Skills:
Required Qualifications & Skills
- Bachelor’s degree in any discipline
- 2–5 years of experience in administration, facilities, or vendor management
- Strong vendor negotiation and stakeholder management skills
- Good understanding of facility operations and office administration processes
- Proficiency in MS Office (Excel, Word, Outlook)
- Strong organizational and multitasking abilities
- Attention to detail with a problem-solving mindset
Why Join Us?
- Work with leading furniture export industry
- Work will consistently growing company
- Work with Leaders of 25 years+ experience
- Amazing work Life Culture with Growth opportunities
Follow CutshortShubham Vishwakarma
Full Stack Developer - Averlon