Assistant Manager / Manager - Domestic Sourcing (Metal Scraps)

Location: Mumbai Region (Thane / Ambernath)

Qualification: BE / B.Com

Experience: 3–8 years (relevant industry experience)

Industry: Manufacturing

About the Company

The company is a dynamic and innovative organization dedicated to delivering high-quality solutions in the waste management and environmental domain. It specializes in solid waste management and zero-dumping solutions, with a strong focus on sustainability, operational excellence, and continuous improvement across all projects.

Job Summary

We are seeking a motivated and detail-oriented Purchase professional to join the procurement team. The role involves sourcing, negotiating, and purchasing materials, equipment, and services required for manufacturing operations. The ideal candidate will possess strong supplier management skills, attention to detail, and the ability to support organizational goals through efficient procurement practices.

Key Responsibilities

Sourcing & Procurement

• Identify, evaluate, and onboard suppliers and vendors
• Source materials, equipment, and services at optimal cost, quality, and delivery timelines
• Negotiate prices, contracts, and terms with suppliers

Purchase Order Management

• Prepare and issue purchase orders with accurate specifications and quantities
• Track orders to ensure timely delivery
• Resolve discrepancies related to purchase orders and supplier invoices

Inventory Management

• Maintain optimal inventory levels to support uninterrupted operations
• Coordinate with stores, warehouse, and logistics teams for stock planning and replenishment

Supplier Relationship Management

• Build and maintain strong long-term relationships with suppliers
• Address supplier issues proactively to ensure smooth supply flow

Compliance & Documentation

• Ensure procurement activities comply with company policies and procedures
• Maintain accurate records of purchases, pricing, contracts, and vendor data

Skills & Qualifications

• Proven experience in purchase/procurement within a manufacturing environment
• Strong knowledge of procurement processes and vendor management
• Excellent negotiation, communication, and coordination skills
• Strong analytical and problem-solving abilities
• Proficiency in MS Office and ERP systems

About the Role

We are looking for a Purchase Manager with experience in interior project procurement and vendor management. The role involves working closely with interior designers, project managers, and vendors to ensure timely sourcing, accurate cost estimation, and smooth execution of material and product procurement across projects.

Key Responsibilities

Estimation & Coordination

• Work closely with interior designers to understand project requirements.
• Assist in preparing BOQs (Bill of Quantities) and cost estimations.
• Provide market rates and vendor inputs during the design stage.

Quotation Management

• Source multiple quotations for materials, furniture, fittings, and finishes.
• Prepare comparative statements (quotation analysis) for management review.

Negotiations & Approvals

• Negotiate prices, delivery timelines, and payment terms with vendors.
• Obtain approvals from management and issue purchase orders.
• Ensure all approvals, contracts, and documentation are properly maintained.

Vendor & Material Management

• Identify and maintain a network of reliable vendors for all interior categories.
• Coordinate with vendors for timely supply as per project schedule.
• Resolve issues related to quality, billing, or delivery delays.

Cost Control & Compliance

• Monitor material usage to minimize wastage.
• Ensure purchases are within approved budgets.
• Comply with company procurement policies and quality standards.

Requirements

• 4–8 years of experience in procurement/vendor management in interiors or construction.
• Strong knowledge of interior materials, BOQs, and cost estimation.
• Ability to collaborate effectively with designers and project managers.
• Excellent negotiation, vendor management, and documentation skills.
• Proficiency in MS Excel and ERP procurement tools.

Key Responsibilities:

Procurement Management

• Oversee and manage the procurement of raw materials and packaging materials for cosmetic production.
• Identify, evaluate, and establish strong relationships with new and existing suppliers.
• Negotiate contracts, pricing, and terms to ensure cost-effectiveness without compromising quality.
• Ensure timely delivery of materials to maintain seamless production schedules.
• Conduct market research and attend trade fairs/exhibitions across India to source innovative products and stay updated on industry trends.

Production Coordination

• Collaborate with production teams to ensure availability of materials for efficient manufacturing.
• Develop and implement production schedules, optimizing processes to enhance efficiency and minimize waste.
• Coordinate with supply chain and logistics to ensure smooth material flow and inventory management.

Research and Development Support

• Work with the R&D team to identify and procure suitable raw materials for new product formulations.
• Stay updated on emerging trends in cosmetics and skincare to support innovation and development.

Quality Assurance

• Ensure that procured materials meet regulatory and company quality standards.
• Work closely with the quality control team to address any quality issues and implement corrective actions.

Budgeting and Cost Management

• Perform cost-benefit analyses to optimize spending and secure the best value.
• Conduct forecasting and variance analysis to align procurement with financial goals.
• Review and approve expenses related to procurement, ensuring adherence to budgetary constraints.

Team Collaboration

• Collaborate with cross-functional teams, including production, quality assurance, and supply chain, to meet organizational goals.
• Actively participate in team meetings, contributing insights and recommendations for improvement.

Qualifications & Skills:

• Education: Bachelor’s degree in Pharmacy, Chemistry, Chemical Engineering, Cosmetology, or a related field.
• Experience: Minimum of 2-3 years in procurement in the cosmetics, beauty, or skincare industry.
• Strong knowledge of raw material and packaging material procurement.
• Proficiency in production scheduling, market research, and supplier negotiations.
• Excellent communication and interpersonal skills for effective vendor and team collaboration.
• Detail-oriented, with strong organizational and multitasking abilities.
• Proficiency in data analysis and reporting.
• Familiarity with regulatory requirements and industry standards in cosmetics production is an advantage.

Job Description:

Key Responsibilities:

Procurement Management

• Oversee and manage the procurement of raw materials and packaging materials for cosmetic production.
• Identify, evaluate, and establish strong relationships with new and existing suppliers.
• Negotiate contracts, pricing, and terms to ensure cost-effectiveness without compromising quality.
• Ensure timely delivery of materials to maintain seamless production schedules.
• Conduct market research and attend trade fairs/exhibitions across India to source innovative products and stay updated on industry trends.

Production Coordination

• Collaborate with production teams to ensure availability of materials for efficient manufacturing.
• Develop and implement production schedules, optimizing processes to enhance efficiency and minimize waste.
• Coordinate with supply chain and logistics to ensure smooth material flow and inventory management.

Research and Development Support

• Work with the R&D team to identify and procure suitable raw materials for new product formulations.
• Stay updated on emerging trends in cosmetics and skincare to support innovation and development.

Quality Assurance

• Ensure that procured materials meet regulatory and company quality standards.
• Work closely with the quality control team to address any quality issues and implement corrective actions.

Budgeting and Cost Management

• Perform cost-benefit analyses to optimize spending and secure the best value.
• Conduct forecasting and variance analysis to align procurement with financial goals.
• Review and approve expenses related to procurement, ensuring adherence to budgetary constraints.

Team Collaboration

• Collaborate with cross-functional teams, including production, quality assurance, and supply chain, to meet organizational goals.
• Actively participate in team meetings, contributing insights and recommendations for improvement.

Qualifications & Skills:

• Education: Bachelor’s degree in Pharmacy, Chemistry, Chemical Engineering, Cosmetology, or a related field.
• Experience: Minimum of 3-4 years in procurement in the cosmetics, beauty, or skincare industry.
• Strong knowledge of raw material and packaging material procurement.
• Proficiency in production scheduling, market research, and supplier negotiations.
• Excellent communication and interpersonal skills for effective vendor and team collaboration.
• Detail-oriented, with strong organizational and multitasking abilities.
• Proficiency in data analysis and reporting.
• Familiarity with regulatory requirements and industry standards in cosmetics production is an advantage.

Responsibilities and Duties

• To Lead and execute the whole of the procurement function or in parts for Commercial Interiors category as per company norms
• Responsible for purchase decisions that impact cost of purchase, quality of purchase and timeliness of delivery etc of the purchase in relation to commercial interiors
• Implement Industry best practices for Purchase / Procurement by implementing Processes including automation of purchase processes, creating and revising existing procedures and formats used for purchase, updating the database and enhancing vendor connect
• To ensure internal customer delight by timely processing of quotes received from the site / vendors, evaluation of vendors in the line of priority for cost/quality/delivery/process compliance etc, management of payment cycles, inventory management and implementing effective mechanisms in purchase management
• Managing team of procurement executives or offices and freshers wherever applicable to deliver the team objectives by managing team interactions effectively and in collaborative manner . Equally so to manage individual contributor role in procurement function
• Responsible for periodic purchase related MIS and relevant daily, weekly and monthly reports to the management

• Creating vendor-wise PO based on the total production requirement
• Raising PO to the vendors and following up with them for timely dispatch
• Managing the dispatches and deliveries of the items being ordered to the vendors
• Engaging with the logistics service providers to ensure timely delivery of the goods
• Supervising QC of the items received at factory
• Identifying the gaps in invoice and actual receipt and escalating to senior management
• Identifying new vendors for the required raw materials

Desired Candidate Profile

• Bachelor’s Degree
• Good Hindi speaking skills
• Knowledge in Kannada
• Strong learning and ‘can-do’ attitude
• Experience of working in factory or warehouse
• Good verbal communication skills
• Ability to multi-task 
• Excellent command over MS Excel

What you need to have:

• Planning of purchase requirements as per manufacturing schedule/purchase indent
• Controlling budgets
• Managing and developing vendors
• Managing inventory
• Managing ongoing supplier relationships
• Preparing reports on purchases, including cost analyses
• Negotiating with supplier for economical pricing for best quality material

Desired Candidate Profile

• 10 years experience in Purchase
• Prior experience in an FMCG/Personal care company preferred
• Experience in purchasing ingredients, extract powders, solvents, and consumable items

• Demand planning
• Create the vendor funnel of ATL & BTL marketing agencies
• Procure to pay process management and ensuring compliance with process KPIs
• Order scheduling and expediting
• Work closely with suppliers to ensure effective support
• Supervising goods/service receipt and cycle count process at the office to ensure timely receiving of goods
• Support and coordinate with the various departments particularly with accounts with ease
• Handle internal audits
• MIS preparation