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Executive Assistant

We have an exciting opportunity for someone who is passionate about people management and is good at multi-tasking. Do you enjoy organizing, setting up events or meetings and aiding those who need help? Executive Assistants do a lot of different things, work with a lot of different people, and end up advancing to a lot of different careers. This position comes along with variability, excitement, and independence.

Location: Alwarpet, Chennai

Job Description:

As an Executive Assistant to the General partner at Boldcap Venture Partners LLP, you will work closely with the partner, schedule meetings for the partner, ensure smooth running of the office, manage HR related activities and manage internal and external communication with employees, vendors and other teams.

Responsibilities:

• Acting as the point of contact between the executives, teams and internal or external colleagues.
• Organizing meetings and closing the loop end to end.
• Handling correspondence directed to general partner.
• Making travel arrangements and detailed travel itineraries of the general partner.
• Taking dictation and minutes and writing them up subsequently.
• Responding to emails and document requests on behalf of executives.
• Producing reports and presentations.
• Co-ordinate with vendors and ensure payments are being processed in time.
• Maintaining the current filing and database system and looking for ways to improve current systems.
• Maintain all expenses sheet with supporting documents like bills, invoices etc.
• Maintain salary file of all employees with reimbursement details if any, check the same and provide to the accounts/payroll team for payroll processing of all Boldcap employees on 30th//31st of every month.
• Co-ordinate with accounts & compliance team for bookkeeping and filing activities.
• General administration and HR-related activities.
• Ensuring employees are adhering to all the policies (travel policy, leave policy etc.) of the company.
• Maintain all leave requests of the employees and keep track of balance leaves in their credit as per the leave policy.

Minimum Qualifications:

• Bcom/Mcom/BBA.
• Must have at least 1 year experience as an EA and possess 5 or more years of experience in total.
• Event management skills & team handling skills will be an added plus.

Other Skills:

• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Excellent time management skills.
• Well-developed organizational skills.
• Attention to detail.
• Great verbal and written communication skills.
• Professional discretion.
• Demonstrate excellent organizational skills, communication skills, and problem-solving skills.
• Diversified people management skills.
• Proficient in MS Office suite, Google suite etc.

Responsibilities

• Assist in daily administrative tasks, such as copying, filing, and scanning documents
• Manage and maintain executives' schedules, appointments, and travel arrangements
• Coordinate meetings, including preparing agendas, taking minutes, and distributing relevant documents
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Maintain office supplies and equipment by monitoring inventory and placing orders as needed
• Assist in the preparation of reports, presentations, and other documents
• Schedule and coordinate office events, including meetings, training sessions, and conferences
• Perform general office duties, such as greeting visitors, answering phone calls, and organizing office space

Qualifications

• Proven experience as an administrative assistant or similar role
• Excellent organizational and time management skills
• Excellent Communication skills
• Experience in computer proficiency and Microsoft office suite
• Ability to multitask and prioritize tasks
• Attention to detail and problem-solving skills
• Discretion and confidentiality

Responsibilities

• Assist in daily administrative tasks, such as copying, filing, and scanning documents
• Manage and maintain executives' schedules, appointments, and travel arrangements
• Coordinate meetings, including preparing agendas, taking minutes, and distributing relevant documents
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Maintain office supplies and equipment by monitoring inventory and placing orders as needed
• Assist in the preparation of reports, presentations, and other documents
• Schedule and coordinate office events, including meetings, training sessions, and conferences
• Perform general office duties, such as greeting visitors, answering phone calls, and organizing office space

Qualifications

• Proven experience as an administrative assistant or similar role
• Excellent organizational and time management skills
• Excellent Communication skills
• Experience in computer proficiency and Microsoft office suite
• Ability to multitask and prioritize tasks
• Attention to detail and problem-solving skills
• Discretion and confidentiality

Company: JetSynthesys

• Qualification – Graduate / B.Com
• Gender – Male

• Experience – 2 to 3 Years
  • Knowledge of MS Excel and Email
  • Knowledge of Tally would be added advantage

• Language—Tamil (must) and English
• Salary – 22-25K per month
• Joining – Immediate

Job Location in Chennai ( Work From Office )

• • Working Days – 6 Days a week
  • Timing – 9:30am to 6:30p

We are looking for a competent Executive Secretary to manage the Chairman’s office. You will be the one to organize and maintain his schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Track the minutes and ensure that commitments made are kept up.
• Coordinate and ensure that all MIS  reaches the Chairman’s office in time.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and PC /Laptop handling
• In depth knowledge of office management including filing.
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field preferred