Administration Executive

About Us

Rezo.ai is an AI-first and NLP-first sales & support automation platform with a mission to become the leading automation/AI platform in the world. Our team has extensive experience in AI and Automation and is working extremely hard to build a state-of-art automation platform. Currently, deployed with large enterprises to automate conversations across voice, email, chat, social, and WhatsApp and enhance customer experience.

What We Are Looking For :

We are looking for a receptionist to be responsible for greeting clients, and visitors to our office and handling a variety of administrative tasks; including answering phones, receiving visitors, preparing meeting and training rooms, making travel plans, event coordination, vendor management etc.

Role &  Job Responsibilities:

• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Maintains security by following procedures, monitoring the logbook and issuing visitor badges
• Assisting with a variety of administrative tasks including copying, faxing, stay booking, food ordering, stationary and making travel plans. 
• Preparing meeting and training rooms.
• Performing ad-hoc administrative duties.

Require a smart person who will be assisting the directors. Having exp worked as an EA doing the routine work like calendar management, checking of mails, coordinating for meetings and appointment for internal as well as external customers

Who You'll Work With

You will work in the India office (INO), which currently comprises ~1000 Firm members and external workers. You would oversee, guide and direct operations and strategy for all functions pertaining to Location management, Travel (Air, Ground transportation, Hotels and Guesthouses), Executive Assistants (90 members), Visual Graphics (50 members), Events management for the office, as well as personnel practices for our support staff.

You would work very closely with the Office Manager and senior leadership of the Firm in this role. You will also engage extensively with the Director of Professional Development, Director of Finance and Director of Strategic Initiatives for the India office. You would connect and collaborate with the local Partner group and different office functional teams (e.g., IT/ finance, etc.) besides your regional/ global counterparts.

What You'll Do:

- You would be responsible for end-to-end planning, strategy, and guidance on all activities pertaining to Real estate, Assistants cohort, Visual Graphics, Travel, Events and operations for the office, and personnel management for the support staff.

- You will engage with stakeholders at multiple levels to strategize, manage and problem-solve on-the-job to ensure that the office is compliant with all legal and regulatory requirements surrounding these areas of work.

- You would design and oversee personnel practices for support staff across departments, including recruiting, evaluation, compensation, benefits, training, and development.

- In addition, you would mentor and provide leadership support to functional managers to ensure that high-quality support is provided to consultants; establish and monitor adherence to core processes and policies and constantly innovate support models to continuously enhance efficiency and effectiveness.

- You would be responsible for overseeing physical facilities (e.g., lease arrangements, construction projects), working with leadership and Firm Real Estate to design optimal solutions that balance cost and functionality. You would work with functional managers to develop financial plans and track/report key performance metrics; with office leadership and finance team, manage office support economics and proactively identify and execute improvement opportunities.

- As appropriate, you would need to facilitate external administrative interactions - e.g., government and regulatory bodies, service agents, tax, corporate registrations. As and when needed, you would be required to support office leadership in risk management, including client arrangements, confidentiality and working papers processes, disaster preparations and business continuity planning.

- You would oversee the events function within the office; providing guidance on every event undertaken by the team.

- You would also manage the travel function for INO, driving strategic partnerships and providing oversight on travel operations.

- You would be expected to liaise with Firm/regional leaders and other cells to integrate the office with relevant administrative networks, processes and policies and share and implement best practices where appropriate.

Qualifications :

The ideal candidate will have:

- 15+ years' experience in managing administration, travel and personnel-related operations, strategy, and compliances for a large-sized organization or multinational company

- At least a Bachelor's degree; an MBA would be an added advantage

- Broad business acumen; finance/ operations knowledge will be a plus

- Thorough familiarity with office administration, real estate, personnel management, travel, and events

- Senior presence and ability to develop strong, collaborative relationships with office/practice leaders

- Excellent problem solving, analytic, and project management skills

- Outstanding communication and negotiation skills

- Strong team leadership and people development ability

Our client is the most sought after traditional Indian outfit manufacturing and exporting company. Their contemporary and stylishly designed clothes are full of unique patterns, matchless embroidery, gorgeous mirror-work and beautiful block prints.

Almost a decade old, it is a venture committed to bring together a varied range of traditional crafts and techniques of dyeing, weaving, printing and hand embroidery. The founders have dedicated their life to promote Indian Block Prints and provide employment and Hand-Embroidery training to women so that numerous underprivileged women can be empowered.

As an Administration Assistant Manager, you will be responsible for planning and coordinating administrative procedures and systems and devising ways to streamline processes in the company.

What you will do:

 

What you need to have:

 

Hello Connection,
#Hurryup #Fresher #goodopportunity
We are urgently looking for #BackofficeExecutive in one of the well-known Authorized Dealer of Automobile & Heavy Equipment…

Experience :0 to 1yr
Gender: Male
Location: Morbi
ExtraBenefit: Stay Facility will be provided by company
requiredskills :
Email communication, Client coordination, Invoice generation, quotation making, Part selling, client visit for payment, Need guy who can do in-house selling of forklift parts, Send quotation to client through mail, Generate invoice, Take follow-ups for payment , Payment collection..
#references are highly appreciated!

We are hiring for Back Office Executive. The candidate should have fundamental learning of computer and help the other employees on their necessary job roles and responsibilities.

Job Description :

Only Female candidates are eligible
Qualification: Graduation
Age: Around 30 years.
Minimum 6 months to 1 year of experience in the related field is essential.
Having good exposure over Ms-Office.
Need administrative and organizational abilities.
Need to have excellent written and oral communication in English.
Intercultural sensitivity and multitasking capacity.
Readiness to take initiative and to solve problems.
Sociable, self-motivated and initiative taker.