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About The Role
The Administrative Coordinator will play a pivotal role in ensuring operational efficiency within our organization. As an Administrative Coordinator, you will be responsible for coordinating shipping logistics, managing travel arrangements, organizing events, overseeing tools and software access, addressing queries from key stakeholders, preparing expense reports, handling office supplies, systematically filing documents, and collaborating with the Accounts team on accounting. Your contribution will be essential in maintaining seamless administrative processes and supporting overall organizational productivity.
What Describes You Best
● Bachelors of Commerce or equivalent (Strong background in Accounting)
● 1.5-3 years of experience in Office administration with involvement in Accounts
● Prior experience in Tech Company preferred
Skills
● Excellent networking and resource mobilization skills
● Excellent Communication and Coordination skills
● Good organizational and time management skills
● Good negotiation skills
● Basic understanding of Excel
● Basic understanding of Banking and accounting
● Good Problem-solving skills
Additional note : Must be open to travel/commute as necessary
What will you Own
- The Administrative Coordinator will take the ownership of smooth operations by executing on required shipping, travel, events, stakeholder queries, expenses, supplies, documents, banking, software and device issues, and collaborating with the Accounts department.
How will you spend your time at Eclat
● Providing Financial and Administrative Support: Managing expense reports, payroll management, handling bank-
related tasks, employee entry-exit formalities, overseeing office supplies, and providing general administrative support.
● Handling Communication and Access Control: Managing operational communication, answering calls and emails on operations related queries, while also managing access control to tools and software.
● Vendor Management
● Coordinating Shipping and Logistics: Overseeing shipping processes for devices, onboarding kits, prizes, certificates
and gifts.
● Managing Travel and Events: Arranging travel plans, accommodations, and scheduling in-house and external events.
● Continuously Improving Processes: Identifying opportunities for process enhancement, contributing to overall administrative efficiency.
Why Join Us
● Be a part of our growth story as we aim to take leadership position in international markets ● Opportunity to manage and lead global teams and channel partner network
● Join technology innovators who believe in solving world-scale challenges to drive global knowledge-sharing
● Healthy work/life balance offering wellbeing initiatives, parental leave, career development assistance, required work infrastructure support
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas / travel arrangements / appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations / proposals as assigned
Assist colleagues whenever necessary
Requirements and skills
Proven experience as an office administrator, office assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office
Roles & Responsibilities
1. Recruitment
2. Joining & onboarding
3. Engagement
4. Performance Review
5. Handling of portals.
Required Candidate profile
* Graduate.
* Good communication skills and comfortable working 6 days per week
* Should be able to work independently with guidance.
* Immediate Starters
- Responsible for attendance and leave management
- Must be responsible for file maintenance
- Facilitate employee's review
- Hands-on experience in HR and other statutory compliance.
- Carry out the tasks specifically assigned by the CEO of the organisation
- Candidates who handled both payroll and admin will be given preference
- Excellent communication and presentation skills
- Must speak fluent English and Hindi (added advantage and would be given preference)
- Good in Excel, MS Word, and email correspondence