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Job Opportunity: Front Desk Executive (EA + Admin Support) 

Location: Ahmedabad — Onsite

 Experience: 1–4 Years

 Full-Time

About the Role

We are seeking a dynamic, well-presented, and proactive Front Desk Executive who will act as the first point of contact for visitors while also providing administrative and executive support. If you enjoy interacting with people, managing multiple tasks, and maintaining a professional environment, this role is perfect for you.

 Key Responsibilities

Front Desk & Reception Management

• Greet visitors with a warm welcome and ensure a smooth check-in process
• Answer, screen, and route incoming calls professionally
• Respond to walk-in and email inquiries
• Manage couriers, parcels, and dispatch
• Maintain a clean, organized, and professional front office environment
• Ensure visitor access control and security compliance
• Maintain logs, reports, and front desk records
• Handling lost & found items
• Monitor CCTV (basic oversight)

Administrative & Office Support

• Manage office supplies and inventory
• Assist HR with day-to-day operational activities (attendance tracking, missing punch records, onboarding coordination, etc.)
• Support event coordination, employee engagement, and office activities
• Coordinate with vendors, service providers, and facility teams
• Handle minor emergencies or escalate concerns when needed
• Assist with data entry, documentation, and filing

Executive Assistant Support to CEO

• Manage CEO’s calendar, appointments, and meeting schedules
• Arrange travel, itinerary planning, hotel bookings, and reservations
• Ensure meeting readiness: documentation, minutes, and follow-ups
• Handle expense management, reimbursements, and records
• Coordinate external vendor meetings and calls
• Manage CEO’s office facilities and meeting room needs
• Share timely updates and reminders

 Must-Have Skills

 Excellent verbal & written communication skills

 Strong organizational and multi-tasking abilities

 Smart, proactive, and able to prioritize work efficiently

 Presentable personality with a positive and pleasant attitude

 Ability to maintain confidentiality and professionalism

 Qualifications

• Graduate (any discipline)
• Prior experience in front desk, admin, customer service, or EA support preferred

About The Role

The Administrative Coordinator will play a pivotal role in ensuring operational efficiency within our organization. As an Administrative Coordinator, you will be responsible for coordinating shipping logistics, managing travel arrangements, organizing events, overseeing tools and software access, addressing queries from key stakeholders, preparing expense reports, handling office supplies, systematically filing documents, and collaborating with the Accounts team on accounting. Your contribution will be essential in maintaining seamless administrative processes and supporting overall organizational productivity.

What Describes You Best

● Bachelors of Commerce or equivalent (Strong background in Accounting)

● 1.5-3 years of experience in Office administration with involvement in Accounts

● Prior experience in Tech Company preferred

Skills

● Excellent networking and resource mobilization skills

● Excellent Communication and Coordination skills

● Good organizational and time management skills

● Good negotiation skills

● Basic understanding of Excel

● Basic understanding of Banking and accounting

● Good Problem-solving skills

Additional note : Must be open to travel/commute as necessary

What will you Own

• The Administrative Coordinator will take the ownership of smooth operations by executing on required shipping, travel, events, stakeholder queries, expenses, supplies, documents, banking, software and device issues, and collaborating with the Accounts department.
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How will you spend your time at Eclat

● Providing Financial and Administrative Support: Managing expense reports, payroll management, handling bank-

related tasks, employee entry-exit formalities, overseeing office supplies, and providing general administrative support.

● Handling Communication and Access Control: Managing operational communication, answering calls and emails on operations related queries, while also managing access control to tools and software.

● Vendor Management

● Coordinating Shipping and Logistics: Overseeing shipping processes for devices, onboarding kits, prizes, certificates

and gifts.

● Managing Travel and Events: Arranging travel plans, accommodations, and scheduling in-house and external events.

● Continuously Improving Processes: Identifying opportunities for process enhancement, contributing to overall administrative efficiency.

Why Join Us

● Be a part of our growth story as we aim to take leadership position in international markets ● Opportunity to manage and lead global teams and channel partner network

● Join technology innovators who believe in solving world-scale challenges to drive global knowledge-sharing

● Healthy work/life balance offering wellbeing initiatives, parental leave, career development assistance, required work infrastructure support

Coordinate office activities and operations to secure efficiency and compliance to company policies

Supervise administrative staff and divide responsibilities to ensure performance

Manage agendas / travel arrangements / appointments etc. for the upper management

Manage phone calls and correspondence (e-mail, letters, packages etc.)

Support budgeting and bookkeeping procedures

Create and update records and databases with personnel, financial and other data

Track stocks of office supplies and place orders when necessary

Submit timely reports and prepare presentations / proposals as assigned

Assist colleagues whenever necessary

Requirements and skills

Proven experience as an office administrator, office assistant or relevant role

Outstanding communication and interpersonal abilities

Excellent organizational and leadership skills

Familiarity with office management procedures and basic accounting principles

Excellent knowledge of MS Office and office

• Responsible for attendance and leave management
• Must be responsible for file maintenance
• Facilitate employee's review
• Hands-on experience in HR and other statutory compliance.
• Carry out the tasks specifically assigned by the CEO of the organisation
• Candidates who handled both payroll and admin will be given preference
• Excellent communication and presentation skills
• Must speak fluent English and Hindi (added advantage and would be given preference)
• Good in Excel, MS Word, and email correspondence