4 Office administration Jobs in Jaipur | Office administration Job openings in Jaipur

Admin Executive

Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area

Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.

Reporting To: Director

Company Name

A&D International (Part of Art Asia)

Company details

Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.

Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.

At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging. 

Location - Mahindra world city, Ajmer road

Mode of Working - Work from the office

Days of Working - 6 days

Responsibilities

Role Overview

We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.

Key Responsibilities

Vendor Management

• Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
• Negotiate contracts, pricing, and service-level agreements (SLAs)
• Track vendor performance and ensure adherence to agreed service standards
• Process vendor invoices, maintain records, and coordinate with finance for timely payments
• Conduct periodic vendor evaluations and audits

Administration & Office Management

• Oversee daily administrative operations to ensure smooth office functioning
• Manage procurement and inventory of office supplies and assets
• Maintain administrative records, documentation, and compliance trackers
• Support internal teams with logistical and administrative requirements
• Coordinate travel, accommodation, and event arrangements as needed

Facilities Management

• Ensure optimal functioning of office infrastructure, utilities, and equipment
• Coordinate with internal teams and external service providers for repairs and maintenance
• Monitor facility-related budgets and cost optimization initiatives
• Ensure workplace safety, compliance, and adherence to company policies
• Manage office space utilization and seating arrangements

Housekeeping & Workplace Hygiene

• Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
• Schedule and monitor cleaning activities across office premises
• Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
• Conduct routine inspections and maintain quality standards

Interview process - Virtual and Face-to-Face

Skills:

Required Qualifications & Skills

• Bachelor’s degree in any discipline
• 2–5 years of experience in administration, facilities, or vendor management
• Strong vendor negotiation and stakeholder management skills
• Good understanding of facility operations and office administration processes
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong organizational and multitasking abilities
• Attention to detail with a problem-solving mindset

Why Join Us?

• Work with leading furniture export industry
• Work will consistently growing company
• Work with Leaders of 25 years+ experience
• Amazing work Life Culture with Growth opportunities

About Us:

Growth System ERP Expert is a fast-growing tech startup providing ERP solutions to streamline business operations. We are looking for an experienced Human Resources Executive to oversee all aspects of human resources and office administration, ensuring a productive and well-organized work environment.

Key Responsibilities:1. HR Management

• Develop and implement HR strategies aligned with company goals.
• Manage the entire employee lifecycle, including recruitment, onboarding, performance management, and offboarding.
• Handle payroll processing, leave management, and compliance with labor laws.
• Establish employee engagement programs, welfare initiatives, and retention strategies.
• Oversee HR policies, performance appraisals, and training programs.
• Address employee grievances and foster a positive workplace culture.

2. Recruitment & Talent Acquisition

• Coordinate end-to-end recruitment processes, including sourcing, screening, interviewing, and hiring.
• Develop employer branding strategies to attract top talent.
• Collaborate with department heads to understand hiring needs.

3. Administration & Office Management

• Oversee office facilities, vendor management, and day-to-day administrative operations.
• Ensure workplace safety, security, and maintenance.
• Manage office supplies, IT coordination, and logistics.

4. Compliance & Legal Affairs

• Ensure compliance with labor laws, tax regulations, and company policies.
• Handle contracts, employee records, and HR documentation.
• Coordinate with external legal advisors for any HR-related legal matters.

5. Employee Relations & Engagement

• Foster a healthy and inclusive work environment.
• Organize team-building activities, employee recognition programs, and wellness initiatives.
• Conduct employee satisfaction surveys and implement improvements.

Key Skills & Qualifications:

✅ Bachelor’s/Master’s degree in HR, Business Administration, or a related field.

✅ 2+ years of experience in HR & administration roles.

✅ Strong knowledge of HR policies, labor laws, payroll, and compliance.

✅ Experience in handling recruitment, onboarding, and employee engagement.

✅ Excellent communication, leadership, and problem-solving skills.

✅ Ability to manage multiple tasks and work in a fast-paced environment.

Why Join Us?

✨ Work with a growing tech startup with a dynamic team.

✨ Opportunity to implement new HR initiatives and make a direct impact.

✨ Competitive salary & employee benefits.

✨ A collaborative and innovative work culture

JOB OVERVIEW:

We are looking for an HR and Admin person responsible for managing all the aspects of the company's administration and Human Resources inclusive of the entire processes and practices. Your primary focus will be in organizational development by enforcing the defined company policies, processing the internal arrangements.

The key objective is to impart corporate values and enable business success through the stream of human resources that consists of job design, business ethics,employment cycle,talent management, and facilities management services.

WHAT YOU WILL DO-

• Key ownership in implementation of Business and located HR strategies within the process, team and adhere to company  policies/practices.

• Will be the single point of contact for employees and managers for employee related dimensions.

• Ensuring compliance, regulating audits,managing staff wellness.

• Make high-judgment recommendations in the absence of clear guidance from leadership and must have an uncompromising attitude to maintain the decorum of the professional environment.
• Identify the training resources to train the employees in the core functions by measuring the effectiveness of the training and validate the same through feedback and monthly review process with the help of the respective Team Leads and Manager of the Research Department.
• Monthly attrition analysis to track and address undesirable attrition.

REQUIRED SKILLS & QUALIFICATIONS:

• Proven experience in HR and Admin roles.
• People Management skills
• Coaching, Listening, Analytical skills
• Good number orientation
• Strong functional skills in HR area of expertise, ability to resolve conflicts and build teams
• Excellent telephone, verbal, and written communication skill
• Sound knowledge of labor laws and practices.
• Excellent computer skills especially with MS-Office (Excel, PPT)

PREFERRED SKILLS & QUALIFICATIONS:

• Minimum 5 years of experience into the domain of Human Resource and Administration.
• Bachelor’s degree / Master’s degree in Human Resources or related field.

EMPLOYMENT TYPE: Full-Time

LOCATION: In-Office –Jaipur, India

SHIFT TIMINGS: 8pm to 5am IST (Night Shift) 

• Six days a week, second and fourth Saturdays off. 
• The concerned POC will be following the US Calendar.