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We have opening for Executive Personal Assistant for a Restaurant chain in Hadapsar
Experience : 0 to 2 years ( Fresher with good communication apply)
Role :
Planning, scheduling & coordinating appointments & meetings, providing
reminders, maintaining & updating diary of daily commitments & weekly
calendar on a proactive basis.
Interacting with & rendering assistance to select HNI & VIP customers,
coordinating certain critical Outdoor Catering & party Orders, VIP
reservations, etc.
Receiving calls, taking messages, screening & prioritizing calls & mails.
Taking down dictations & appropriately drafting data points &
correspondences, proactively responding to queries received through
calls/mails based on feedback & preferences conveyed by the Chairman.
Preparing, editing & compiling agendas, minutes, correspondences &
presentations.
Organizing & maintaining files, documents as well as other office records,
both offline & online, preserving & safeguarding confidential data &
documents in an efficient manner.
Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of
the Chairman & other senior executives, coordinating with outstation visitors
& proactively looking after their boarding & lodging arrangements, based on
preferences conveyed by the Chairman.
Undertaking primary as well as secondary research & accordingly, developing
briefs, reports & presentations as per pre-determined timelines.
Proactively observing & recording various discussions/conversations
undertaken by the Chairman from time to time & accordingly, framing action
plans.
Managing communication pertaining to projects, new launches as well as
other such expansion & diversification undertakings that directly come under
the purview of the Chairman.
Imparting induction & training to select employees hired for functions that are
directly or indirectly associated to those of the Chairman’s office.
Coordinating with outstations suppliers & vendors (China, Italy, etc.)
quotations, purchase orders, purchase/ delivery Payment’s.
Responding to various inquiries - internal as well as external, acting as a point
of contact between the Chairman& other employees, tracking the work plan
allocated to certain employees by the Chairman& monitoring timelines with
regard to the same.
Organizing & maintaining files, documents as well as other office records,
both offline & online, preserving & safeguarding confidential data &
documents in an efficient manner.
Negotiating with various suppliers, vendors & contractors, receiving
competitive quotations, making comparisons, making purchases of materials
& supplies based on feedback received from the Chairman.
all coordination pertaining to maintenance, upkeep & repairs of corporate as
well as outlet & store infrastructure (on a case to case basis), as per directions
& preferences issued by the Chairman from time to time.
Undertaking primary as well as secondary research & accordingly, developing
briefs, reports & presentations as per pre-determined timelines.
Proactively observing & recording various discussions/conversations
undertaken by the Chairman from time to time & accordingly, framing action
plans.
Role : Executive Personal Assistant
Fresher can also apply
Location : Hadapsar ( Pune)
Key Responsibilities
1. Calendar & Office Management
- Plan, schedule, and coordinate appointments, meetings, and events for the Managing Director.
- Maintain and update daily and weekly calendars proactively.
- Provide timely reminders and ensure smooth workflow management.
- Organize and maintain physical and digital files, documents, and confidential records.
2. Communication & Coordination
- Receive, screen, and prioritize calls, emails, and messages for the MD.
- Act as a liaison between the MD and employees, departments, and external stakeholders.
- Handle VIP/HNI customer interactions, reservations, and special ODC/party orders.
- Manage communication related to projects, new launches, and expansion initiatives under the MD’s purview.
- Respond to internal and external inquiries and track work plans assigned by the MD.
3. Documentation & Reporting
- Take dictations and draft correspondences, data points, and responses based on the MD’s preferences.
- Prepare, edit, and compile agendas, minutes of meetings, reports, presentations, and briefs.
- Observe discussions conducted by the MD and translate them into actionable plans for execution.
4. Travel & Hospitality Coordination
- Arrange domestic and international travel, ticketing, hotel bookings, and logistics for the MD and senior executives.
- Coordinate boarding and lodging for outstation visitors based on MD’s instructions.
5. Vendor, Supplier & Procurement Coordination
- Coordinate with international suppliers and vendors (e.g., China, Italy) regarding quotations, purchase orders, and shipments.
- Negotiate with suppliers, contractors, and vendors to obtain competitive pricing.
- Manage purchase comparisons, approvals, and payments.
6. Operational & Infrastructure Support
- Oversee maintenance, upkeep, and repair work of corporate offices, outlets, and store infrastructure.
- Coordinate on a case-by-case basis as per MD’s directions.
7. Research & Analysis
- Undertake primary and secondary research on assigned topics.
- Prepare detailed briefs, reports, and presentations within stipulated timelines.
8. Employee Training & Onboarding
- Assist in induction and training of employees associated with or supporting the MD’s office
The Human Resource Manager will perform the routine functions of hiring and interviewing staff, administering pay, benefits, setting up and enforcing company policies and practices.
- Provides constructive and timely performance evaluations.
- Handles discipline and termination of employees in accordance with company policy.
- Partners with the leadership team to understand and execute the organizations human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
- Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings.
- Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
- Creates learning and development programs and initiatives that provide internal development opportunities for employees.
- Oversees employee disciplinary meetings, terminations, and investigations.
- Maintains compliance with regulation authorities and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
- Performs other duties as assigned.
1. Preparing job descriptions for the various vacancies in the organization.
2. Recruiting employees through various job portals, social media, and internal reference and HR
consultants.
3. Creating & maintaining a database of resume for future reference.
4. Managing joining formalities such as document verification, background verification, internal
documentation, issue of assets, the addition of new employees to the Biometric attendance system
and basic onboarding training for all employees.
5. Deciding & maintaining the training schedule for employees based on training calendars
received from OEM & Distributors.
6. Developing/establishing a performance management system, formats of documents required and
timely completion of the Performance Appraisal Assessment for all the employees at the end of
completing their 1st year and at the end of each financial year thereafter.
7. Develop, implement & effectively communicate HR Policies. Develop & monitor employee
behavior and take corrective action in consultation with the management as and when required.
8. Organize employee engagement and welfare activities.
9. Conducting exit interviews and managing exit formalities such as handover-takeover, surrender
of company assets etc.
10. Manage and maintain attendance and leave records for all employees.
11. Generate and maintain monthly payroll journal and submit to Finance for disbursement.
12. Ensure the smooth functioning of office telephone lines, mobile phones and housekeeping
services.
13. Procure and maintain stock of stationary and other office supplies.
14. Manage and coordinate with company vendors for the various supply and services that they render.
15. Manage all the travel arrangements like ticketing, Visas, hotel accommodation, transportation
etc. for employees and company guests.
16. Communicate and handle incoming and outgoing electronic as well as physical communications
on behalf of MD.
17. Provide high-level administrative and secretarial support to MD.
18. Manage and track distribution list and logistics for corporate gifting 2-3 times in a calendar year.
Skills Required:
1. Experience: 3 to 6 years
2. Qualification: A MBA/PBDGM –HR.
3. Excellent written and verbal communication skills are a must.
4. Should have excellent knowledge of office computer packages e.g. Word, Excel, PowerPoint, etc.
5. Letter & E-mail formatting and drafting skills are essential.
6. High degree of multi-tasking and time management capability.
7. Integrity and professionalism
About CITTA
The Lexicon Group, under the leadership of Pankaj Sharma has journeyed from very humble beginnings and has seen upward growth year after year. The Lexicon Group started from education but has now diversified to other sectors like FMCG, Ed-tech, Law Aggregator Platform, Media, Fitness etc. The latest addition to the kitty of The Lexicon Group has been a newspaper (Pune Mirror and Civic Mirror), which has been taken over from the Times of India Group. The motto for The Lexicon Group is mindfully chosen ‘Believe in Yourself’, probably the three strongest words listed together which have the potential of changing lives if you believe in them and that is what Lexicon group try to ensure.
CITTA (Lexicon Lifestyle Private Limited) is a premium-quality natural baby bath and skincare brand that is safe, tested and gentle. CITTA Products are Free of Toxins, Parabens, Sulphates, Silicones, Mineral Oil, and Allergens and are Dermatologically Tested. We are a cruelty-free brand. We are expanding our core team, which is determined to achieve results.
Responsibilities
- Develop and implement HR strategies and initiatives aligned with the overall business strategy
- Bridge management and employee relations by addressing demands, grievances or other issues
- Manage the recruitment and selection process
- Support current and future business needs through the development, engagement, motivation and preservation of human capital
- Create and execute customer engagement, satisfaction and retention plans
- Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
- Nurture a positive working environment
- Oversee and manage a performance appraisal system that drives high performance
- Maintain pay plan and benefits program
- Assess training needs to apply and monitor training programs
- Report to management and provide decision support through HR metrics
- Ensure legal compliance throughout human resource management
Must Haves:
- Proven working experience as HR Manager or other HR Executive
- People-oriented and results-driven
- Demonstrable experience with Human Resources metrics
- Knowledge of HR systems and databases
- Ability to architect strategy along with leadership skills
- Excellent active listening, negotiation and presentation skills
- Competence to build and effectively manage interpersonal relationships at all levels of the company
Perks:
- Excellent growth opportunity
- Best salary in the industry
The company is headquartered in Pune.
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