We are looking for a energetic and smart individual who can act as an assistant to our CEO and engage in daily activities at Spacenos.
Skills Required
- Street smart attitude.
- Ability to learn and improvise.
- Problem solving and analytical ability.
- Passion for technology and products.
- Should be able to sell anything to anyone.
-
Multi-tasking and efficient time management.
Roles and Responsibilities
- Support the CEO in day to day activities at Spacenos.
- Collaborate and engage with different teams.
- Improvise the plans and optimise activities.
- Deliver smart ideas and solutions to problems.
- Pitch and sell anything and everything.
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Act as a bridge between teams and the CEO.
About Us:
Spacenos is the fastest-growing start-up which is innovating in the finance, edtech and marketing domain since 2015 and won multiple awards and recognitions from more than 40+ MNCs and Fortune 500 companies. Our Clients are based out of the U.S.A and Australia. We are funded & Supported by Government of Karnataka, Angel Investors and International Grants.
Hiring Process:
- Apply for your CV and past work to be reviewed.
- Receive a telephonic interview or assessment upon filling the final step form.
- Receive offer letter if selected.
Apply soon, the earliest applicant would be preferred over the late applicants.
About Spacenos
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Executive Assistant qualifications and skills
• Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior
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• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
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Administrative Specialist Responsibilities:
- Active participation in all Fynd offices management, including handling general clerical tasks
- Managing admin activities across all of Fynd branch offices
- Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
- Working with the accounting and management teams to set budgets, monitor spending
- Managing the Fynd merchandise, aligning new vendors, negotiating best prices, and having goodies ready at all times
- Coordinating with Coworking offices across the country for the best services and prices
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, parties, and training sessions.
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- Overseeing special projects and tracking progress towards company goals.
- Building and expanding on skills by engaging in educational opportunities.
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headquartered in Pune, India. Our product portfolio includes - Unified Endpoint Management
(UEM) solution, Push-to talk & team communication platform, Consumer Finance, and
Hardware as a Service (HaaS).
We’re growing, and so is our team! We are looking for passionate, self-motivated &
energetic individuals to join our dynamic team that’s on the frontline to facilitate growth
across our products.
About the role:
As the Assistant Executive, you will be required to execute meetings and schedule for our
CEO and CTO. You as an ideal candidate should be passionate about working in a high
paced startup environment.
Responsibilities:
● Will be responsible for setting up meetings.
● Manage calls /Liaison with accounts/ external entities.
● Responsible for bookkeeping.
● Minutes of metes and follow ups both internal and external.
● Travel management.
● Monthly updates across departments.
● Monthly P&L updates.
● Prepare required PPTs.
● Manage dashboards.
● Arrange training for teams with CEO and CTO. AMA’s
● Arrange for 6 monthly Strategy/ Ops Meets. Coordinate / Collaborate as
necessary.
● Multi-city vendor for cab, hotel, service apt liaison
Requirements:
● 3-5 yrs experience in similar capacity.
● Pleasant communication skills (both written and verbal) - HIndi, English
● MS Office ( extremely well versed in excel, ppt, word)
● Extremely comfortable on the phone.
● Getting work done attitude .
● Good Liasoning skills inter department and external vendors.
● Strict confidentiality.
● Diligent in documentation and planning.
At Clari, we are at the forefront of AI and automation to help companies make better business decisions and improve sales execution with real-time access to actionable analytics and predictive insights. We have been declared a must-have in establishing revenue confidence for customers during unpredictable times. We're continuing to innovate, collaborate, and push the limits to build the only Connected Revenue Operations Platform used by over 50,000 marketing, sales, and customer success professionals across 170 companies such as Okta, Zoom, Medallia, Adobe, and Atlassian. Together, we help others realize their fullest potential by transforming their revenue operations to be connected, efficient, and predictable.
About the Role,
We are looking for an exceptional Executive Assistant to be the right hand to the India Leadership - working to set them up for success. You shall be acting as both a partner and a resource - anticipating and prioritising needs, requests, and conflicting priorities. You’ll also work closely with internal and external stakeholders.
This is an amazing opportunity for an efficient and collaborative individual who is excited to contribute to the success of Clari. If this sounds like you, let’s talk!
Responsibilities
- Provide administrative support to the India Leadership Team.
- Anticipate and prioritize the needs of busy executives and help them be more successful.
- Coordinate meetings and conference calls, including arrangements of logistics, meeting space, communications, and catering.
- Work closely with other administrative support team members to collectively ensure remarkable and seamless service to the leadership team.
- Assist with organizational planning, QBRs, and team events.
- Coordinate with the senior management team on special projects, priorities, and status updates.
- Coordinate domestic and international travel.
- Operate with integrity; ability to handle confidential and sensitive information with discretion.
- Excellent interpersonal skills
Qualifications
- 4-6 years of supporting C Level executives and leadership team. Previous start-up experience is a plus!
- Excellent verbal and written communication skills; ability to communicate professionally and effectively with all levels within an organization.
- Proficient in Google Suite, particularly Calendar, Slides, and Docs and ability to learn new software and tools that are specific to Clari
- Highly reliable and resourceful, committed to delivering results on time.
- Exceptional time management and prioritization skills.
- Strong organizational, project management and problem-solving skills
- Multi-tasking ability
- Local language knowledge: Must be fluent in Kannada. Hindi knowledge a plus
- Ability to be on-site in our Bangalore office as needed.
You’ll often hear our CEO talk about “Being Remarkable”. To Clari, remarkable means many things. First and foremost, we believe in providing work that’s interesting and meaningful, in an environment that’s nurturing and inclusive, that is free from discrimination for each and every team member without regard to race, colour, religion, sex, sexual orientation, national origin, age, disability, gender identity, or veteran status. Efforts have to be recognized. Voices have to be heard. And work/life balance has to be baked into the very fibre of the company. We are honoured to be recognized by Inc. Magazine and Bay Area News Group as the best place to work, for several years running. We’d love to have you join us on our journey to remarkable!
Role
To us, an Ops Intern is a go-to person for operational related needs for all the team members. This means that your duties will involve helping manage activities such as IT Asset Management, IT Support, Logistics, Procurement & Team Member Engagement.
Responsibilities
- Ensure the day to day functioning of team members operating hybrid is seamless.
- Ensure all team members are provided with all the necessary softwares, applications, assets, etc.
- Make co-working arrangements when need arises
- Find best options in procurement of assets, tools, softwares and services with regards to quality and cost.
Qualifications
- Bachelor's Degree in Human Resources or related field MBA-IT Systems/Operations, BCA with MBA.
- Proven working experience in an office environment.
- People-oriented and results-driven
- Working knowledge of Google Workspace, Gmail, Docs, Sheets, Slides and Drive.
- Working knowledge of system and data security tools.
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As a Office Administrator, you will be responsible for coordinating office activities and operations to secure efficiency and compliance with company policies.
What you will do:
- Supervising administrative staff and dividing responsibilities to ensure performance
- Managing agendas/ travel arrangements/ appointments etc. for the upper management
- Managing the requirements of all stations
- Helping the teams to setup new station by making sure all requirements are fullfilled
- Managing phone calls and correspondence (e-mail, letters, packages etc.)
- Supporting budgeting and bookkeeping procedures
- Creating and updating records and databases with personnel, financial and other data
- Tracking stocks of office supplies and placing orders when necessary
- Submitting timely reports and preparing presentations/ proposals as assigned
- Assisting colleagues whenever necessary
Desired Candidate Profile
What you need to have:- High school diploma; BSc/ BA in office administration or relevant field is preferred
- Proven experience as an office administrator or relevant role
- Real- Estate or Infra working background will be a plus
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software (ERP etc.)
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• Project Lead Management - Lead projects initiated from the CEO's office and draw a project plan along with respective milestones, responsibilities, dependencies and timelines
What we look for: • Master’s degree in MBA major Finance preferred. • Strong work tenure: 2 to 4years of experience supporting C-Level Executives. • Experience and interest in internal and external communications, partnership development, and fundraising. • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
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- Notifies company personnel of visitor arrivals.
- Informs visitors by answering or referring inquiries.
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