#Hurryup #Fresher #goodopportunity
We are urgently looking for #BackofficeExecutive in one of the well-known Authorized Dealer of Automobile & Heavy Equipment…
Experience :0 to 1yr
Gender: Male
Location: Morbi
ExtraBenefit: Stay Facility will be provided by company
requiredskills :
Email communication, Client coordination, Invoice generation, quotation making, Part selling, client visit for payment, Need guy who can do in-house selling of forklift parts, Send quotation to client through mail, Generate invoice, Take follow-ups for payment , Payment collection..
#references are highly appreciated!
About Automotive Industry
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About Insane
Insane helps and supports to scale meaningful Coaches and experts to expand their reach to the people. Since starting in 2016 we have grown our clients' journey creating an impact in people's lives in their personal and professional growth.
Responsibilities
- Reporting to senior management and performing secretarial and administrative duties.
- Draft and prepare professional emails, letters, memos, reports, and other business correspondence on behalf of the executives.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Other administrative duties as assigned.
Requirements
- Two or more years of experience in an administrative role reporting directly to upper management.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Proven ability to manage a flexible schedule
- Always available, mobile, and open to travel
- Outstanding verbal and written communication skills
- Ability to interact with high-profile clients and executives
- Proactive Problem Solver, having a solution mindset
- Based out of Bangalore,
Others-
- Day shift
- Flexible schedule
- Monday to Friday
- Based in Bangalore or willing to relocate to Bangalore for this position.
- Need to have your Laptop
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas / travel arrangements / appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations / proposals as assigned
Assist colleagues whenever necessary
Requirements and skills
Proven experience as an office administrator, office assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office
Responsibilities
- Operational tasks
- Should be able to work in the US East Time zone idenpendtly
- Ensure the day-to-day functioning of team members operating hybrid is seamless.
- Ensure all team members are provided with all the necessary software, applications, assets, etc.
- Make co-working arrangements when the need arises
- Find the best options in the procurement of assets, tools, software, and services with regard to quality and cost.
- Take necessary steps to ensure all the operational tasks are undertaken with an eye on quality and value for money.
- IT Support
- Maintain IT software, tools, and applications repository.
- User management with regards to all the required software, tools, and applications generic and project-specific.
- Purchase, renewal, and cancellation of the software, tools, and applications.
- Ensure all the software, tools and applications have the least possible downtime.
- Logistics
- Take ownership of the logistical arrangements for company initiatives, programs or events.
- Vendor management
- Team Member Engagement
- Initiate, support, or coordinate events that play a role in team member engagement.
- Collaborate with other support teams, technology teams, and other stakeholders in their initiatives.
- Own the health insurance platform, its user management, team member support, renewal, and cost optimization by ensuring we are getting the best from the vendor.
- Other
- Own timely communications to all stakeholders about new initiatives, changes, downtimes, maintenance, etc.
- Achieve and maintain quality and efficiency in all tasks assigned.
- Align with the company's core values, respect, and adhere to all company guidelines.
- Operate with utmost integrity, behave ethically, and maintain respect for all.
- Event management
Qualifications
- Bachelor's Degree in Human Resources or related field MBA-IT Systems/Operations, BCA with MBA.
- Good communication skills
- Any prior experience is good to have
- People-oriented and results-driven
- Working knowledge of Google Workspace, Gmail, Docs, Sheets, Slides, and Drive.
- Working knowledge of system and data security tools.
- Should be a tech-savvy individual with the ability to learn new tools, software, and applications. Their uses, management, and basic troubleshooting.
- The ability to work as part of a team.
- Resourceful, self-motivated, and proactive.
- Strong analytical and problem-solving skills.
- Excellent administrative and organizational skills.
Job Description
We are looking for a young and energetic HR executive for our Bangalore office. The right candidate would have at least 3 to 4 years of experience as a HR generalist. Must have excellent communication, written and verbal skills.
Roles and Responsibilities
You will be our Goto person for Wekan’s Bangalore office. You will be responsible for providing operational support and ensure smooth functioning of workplace activities like office administration, Operations,Vendor management, Grievance handling, and employee engagement. You must be willing to be a "Hands-on", Team Player, and Strong communicator.
Desired Candidate Profile
Ability to influence and resolve controversial, high-impact human resource issues. Demonstrates critical thinking and strong decision-making skills. Ability to multi-task and deliver on priorities.
Should be detail-oriented, organized, and a problem solver.
- 3 to 4 years of experience in HR Operations and admin functionalities, preferably in a fast-paced, high-growth environment
- Coordinate HR day to day functions
- Identify Quality focused and cost-effective vendors for various office procurements
- Respond and resolve employee queries grievances in coordination with the Chennai HR team
- Prior experience in Attendance Management, Housekeeping, Staff Accommodation, Office Maintenance, Food and Transportation arrangements is a must
- Experience in HRIS and other HR-related tools and software
- Knowledge of local labor laws and regulations is good to have
- Fluency in English is a must, Hindi and/or Kannada fluency a plus
- Excellent communication in verbal/written is must
- Strong organizational skills and attention to detail is a must
- Must have ability to work independently and as part of a team
Job Description
We are looking for a reliable Administration Executive. He will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. The administration executive will ensure smooth running of our company’s office.
Key Responsibilities:
- Admin & daily office facility work
- Ordering Office supplies (stationery, pantry and other inventory)
- Maintenance & repair of Assets/Laptops
- Bills & payment records.
- Supervision & Staffing of the office.
- Tracking budget expenses.
Desired Candidate Profile:
- Good verbal and written communication skills.
- Technical bent of mind to isolate a problem quickly.
- Have proven experience in the same domain.
- Proficient with Microsoft Office, Excel software and phone systems.
Education-
Education: Any Graduate
Looking for HR Manager and Admin!!
Roles and Responsibility:
- Key ownership in implementation of Business and located HR strategies within the process, team and adhere to company policies/practices related to the Research Department.
- Will be the single point of contact for employees and managers for employee related dimensions.
- Ensuring compliance, regulating audits,managing staff wellness and performance reviews.
- Based on needs identified, prepare the performance calendar for quarter/year and ensure execution as per the timeline.
- Make high-judgment recommendations in the absence of clear guidance from leadership and must have an uncompromising attitude to maintain the decorum of the professional environment.
- Identify the training resources to train the employees in the core functions by measuring the effectiveness of the training and validate the same through feedback and monthly review process with the help of the respective Team Leads and Manager of the Research Department.
- Monthly attrition analysis to track and address undesirable attrition.
REQUIRED SKILLS & QUALIFICATIONS:
- Proven experience in HR and Admin roles.
- People Management skills
- Coaching, Listening, Analytical skills
- Good number orientation
- Strong functional skills in HR area of expertise, ability to resolve conflicts and build teams
- Excellent telephone, verbal, and written communication skill
- Sound knowledge of labor laws and practices.
- Excellent computer skills especially with MS-Office (Excel, PPT)
PREFERRED SKILLS & QUALIFICATIONS:
- Minimum 5 years of experience into the domain of Human Resource and Administration.
- Bachelor’s degree / Master’s degree in Human Resources or related field.
- Language - English
*Only MALES must apply for the opportunity*
Location : Jaipur Office
Shift Timings : 8pm-5am IST /. Six days a week.
*Apply those who can join immediately/ within 7 days*
Our client is the most sought after traditional Indian outfit manufacturing and exporting company. Their contemporary and stylishly designed clothes are full of unique patterns, matchless embroidery, gorgeous mirror-work and beautiful block prints.
Almost a decade old, it is a venture committed to bring together a varied range of traditional crafts and techniques of dyeing, weaving, printing and hand embroidery. The founders have dedicated their life to promote Indian Block Prints and provide employment and Hand-Embroidery training to women so that numerous underprivileged women can be empowered.
As an Administration Assistant Manager, you will be responsible for planning and coordinating administrative procedures and systems and devising ways to streamline processes in the company.
What you will do:
- Experience in handling admin portfolio beforehand, like pantry / canteen, stationary, house keeping, shift attendance management (for security guards etc.), etc.
- Managing administrative activities involving purchase of equipment's, maintenance of procurement, stationery, housekeeping, safety, security, etc.
- Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
- Budgeting and cost control measures, monitoring budget vis a vis variance.
- Maintaining admin store in out report.
- Contracts/ Vendor management:
- Generating POs, execution of task, submitting bills and ensuring payment to the vendor.
- Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc.
- Purchasing, implementing and operating security and surveillance.
- Vendor management:
- Overseeing acquisition, installation and commissioning of equipments that are required for the facility – IT systems, air conditioning, CCTV, EPABX etc.
- Liaising security with supervisor. Ensuring guards availability as per roster. Immediately taking action on changes.
- Performing asset management of all locations.
- Monitoring event management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates.
- Liaising and coordinating with various departments within the Office.
- Upkeeping of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
- Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
- Specializing in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
What you need to have:
- Excellent communication and organizational skills.
- Proven experience as administration manager.
- Having experience in facilities management, vendor management, hardware management.
- Proficient in MS Office.
- An analytical mind with problem-solving skills.
- Excellent organizational and multitasking abilities.
- A team player with leadership skills.
- Willing to work for 6 days a week.
• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. • Good with Office tools- word, PowerPoint, excel. Working experience on google sheets/ GSuite tools will be an advantage. Expert- level is written and verbal communication skills. • Completes a broad variety of administrative tasks for the CEO including managing an extremely active, Calendar of appointments; completing expense reports; • Plans, coordinates and ensures the CEO schedule is followed and respected. Provides "gatekeeper' and "gateway"; role, creating win- win situations for direct access to the CEO's time and office. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. • Project Coordination - Co-ordinate with the various departments on the projects initiated from the CEO's office.
• Project Lead Management - Lead projects initiated from the CEO's office and draw a project plan along with respective milestones, responsibilities, dependencies and timelines
What we look for: • Master’s degree in MBA major Finance preferred. • Strong work tenure: 2 to 4years of experience supporting C-Level Executives. • Experience and interest in internal and external communications, partnership development, and fundraising. • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment