6+ Secretary Jobs in India

Personal Secretary to the Offpriced Canada CEO (Kolkata)

Are you a knowledgeable, smart, and fluent English speaker? We’re looking for a Personal Secretary to support the CEO of Offpriced Canada as we expand our operations in Kolkata.

About the Role:

Our CEO will be visiting Kolkata in November to set up our local branch, and we need a dedicated individual to start working remotely now, transitioning to a physical presence when the CEO arrives.

Key Responsibilities:

• Manage daily accounting and administrative tasks for the CEO.

• Maintain financial records, prepare reports, and ensure accuracy in all documentation.

• Assist in planning and coordinating activities, including potential travel.

• Be ready to learn on the job; this is not a school, so come prepared with a solid foundation in your field.

Requirements:

• Degree in MBA, CA, Accounting, or related fields.

• Proficiency in Excel and other relevant software is essential.

• Knowledge of the fashion business is highly prioritized.

• Must be proactive, detail-oriented, and willing to physically come to work once operations begin in Kolkata.

• No room for laziness—only those who are eager to grow and contribute need apply.

• Experience is encouraged, but we value the right attitude and willingness to learn.

• Start remotely now, with a requirement for physical presence starting in November.

• Must be prepared to travel as needed.

Why Join Us?

• Great opportunity for development and career growth within an international company.

• Possibility of working in our offices in Canada, Dubai, or the USA in the future.

How to Apply:

If you’re ready to take on this challenge and be part of a growing global company, send your resume and a brief cover letter explaining why you’re the perfect fit for this role.

Note: Lazy applicants need not apply. We’re looking for individuals who are committed to their work and eager to excel.

Our client is an e-retailer of wellness products and provider of personalized ayurvedic consultation to its client.

• Managing Director’s calendar, tasks, calls and assessing the priority of appointments and reallocation as necessary
• Maintaining executive’s agenda and assisting in planning appointments, board meetings, conferences, etc.
• Attending meetings and preparing “Minute of Meetings”, organizing meetings with timely reminders and ensuring that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
• Managing Directors' and other accompanying guests' travel arrangements (including visas/ accommodation)
• Maintaining Director’s office systems, including data management and filing
• Ensuring necessary documentation of tasks and projects as advised and required as per good documentation practices
• Maintaining records of the Director’s contacts, screen calls inquiries and requests and dealing with them when appropriate
• Supervising all incoming/ outgoing mail
• Assisting Director in researching and following up with the action on matters which fall within the Director’s responsibility– chasing responses, triggering follow-up action
• Producing documents, briefing papers, reports and presentations for the Director
• Meeting and greeting visitors empathetically at all levels of seniority
• Assisting the Director in connecting to various people over the phone and dial-ins
• Handling sensitive and complex issues in a professional and objective manner

What you need to have:

• Bachelor’s degree or Vocational degree or diploma
• 1-2 years of proven experience as executive secretary or similar administrative role
• Excellent IT skills, including a working knowledge of presentation software packages, preferably MS Office, Google Workspace and PowerPoint
• Strong ability to organize effectively, delegate responsibility, solve problems quickly and communicate clearly
• Administrative qualities to manage smooth office operations
• Basic research capabilities
• Ability to operate calling software
• Good listening skills
• Ability to enable professional interactions with a wide range of contacts, both internal and external
• Excellent time management, communication skills, interpersonal skills and organizational skills
• Good negotiation skills and problem-solving skills
• Excellent attention to detail, with the ability to maintain a high level of accuracy
• A flexible, proactive approach to work including the ability to prioritize and re-prioritize
• Ability to deal with sensitive information with discretion and to maintain confidentiality
• Good professional outlook towards task closure
• Confidence when interacting with seniors and people with authority