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Executive Assistant (EA to the CEO) VC Fund (Remote – PST Hours)
Executive Assistant (EA to the CEO) VC Fund (Remote – PST Hours)
magma consultancy's logo

Executive Assistant (EA to the CEO) VC Fund (Remote – PST Hours)

Shivani Tahiliani's profile picture
Posted by Shivani Tahiliani
3 - 6 yrs
₹8L - ₹10L / yr
Remote only
Skills
Time management
Communication Skills
Team Management
Secretary
Administrative support

About the Role: EA- PST Hours- (9:00 PM- 5:00 AM IST) -Remote


We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to support executive leadership team based in US. This role goes far beyond basic administrative tasks — we’re looking for someone who can own core EA responsibilities while also taking initiative on projects, operations, and executive-level priorities.

 

This is a remote position with non-traditional hours. You must be comfortable working late nights and early mornings (IST), in alignment with Pacific Time (PST). You’ll be a critical partner in keeping the executive team focused, informed, and operating at peak efficiency.

 

Key Responsibilities:

  • Manage complex and dynamic calendars across multiple time zones
  • Organize and coordinate high-stakes meetings, calls, and international travel
  • Prioritize and manage a high volume of emails; act as the primary gatekeeper
  • Take full ownership of administrative workflows and executive task tracking
  • Proactively flag and resolve scheduling conflicts or urgent priorities
  • Own select operational or strategic projects from start to finish
  • Track and follow up on key deliverables, deadlines, and ongoing initiatives
  • Prepare briefing documents, meeting agendas, notes, and action items
  • Maintain confidentiality with the highest level of professionalism
  • Support with personal or ad hoc tasks as required

 

What We’re Looking For:

 

  • Demonstrated ability to go beyond admin support and take initiative on broader priorities
  • Exceptional organizational, communication, and problem-solving skills
  • Mastery of tools such as Google Workspace, Slack, Zoom, Notion, and project tracking platforms
  • Resourceful, reliable, and calm under pressure
  • Highly flexible and responsive, especially during late PST hours (up to 5:00 AM IST)
  • Able to work independently in a remote setup while staying tightly aligned with the team
  • Discreet and trustworthy when handling sensitive information

 

Why This Role?

  • Work directly with high-impact leadership at a fast-moving California-based company
  • Fully remote setup – flexibility to work from anywhere
  • High-ownership role with the opportunity to contribute beyond the traditional EA scope
  • Join a collaborative, high-trust environment where your contribution truly matters
  • Long-term opportunity with potential for growth into broader strategic roles


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Shubham Vishwakarma

Full Stack Developer - Averlon
I had an amazing experience. It was a delight getting interviewed via Cutshort. The entire end to end process was amazing. I would like to mention Reshika, she was just amazing wrt guiding me through the process. Thank you team.
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About magma consultancy

Founded :
2021
Type :
Services
Size :
20-100
Stage :
Bootstrapped

About

N/A

Company social profiles

linkedin

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I had an amazing experience. It was a delight getting interviewed via Cutshort. The entire end to end process was amazing. I would like to mention Reshika, she was just amazing wrt guiding me through the process. Thank you team.
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