Executive Assistant (EA to the CEO) VC Fund (Remote – PST Hours)
About the Role: EA- PST Hours- (9:00 PM- 5:00 AM IST) -Remote
We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to support executive leadership team based in US. This role goes far beyond basic administrative tasks — we’re looking for someone who can own core EA responsibilities while also taking initiative on projects, operations, and executive-level priorities.
This is a remote position with non-traditional hours. You must be comfortable working late nights and early mornings (IST), in alignment with Pacific Time (PST). You’ll be a critical partner in keeping the executive team focused, informed, and operating at peak efficiency.
Key Responsibilities:
- Manage complex and dynamic calendars across multiple time zones
- Organize and coordinate high-stakes meetings, calls, and international travel
- Prioritize and manage a high volume of emails; act as the primary gatekeeper
- Take full ownership of administrative workflows and executive task tracking
- Proactively flag and resolve scheduling conflicts or urgent priorities
- Own select operational or strategic projects from start to finish
- Track and follow up on key deliverables, deadlines, and ongoing initiatives
- Prepare briefing documents, meeting agendas, notes, and action items
- Maintain confidentiality with the highest level of professionalism
- Support with personal or ad hoc tasks as required
What We’re Looking For:
- Demonstrated ability to go beyond admin support and take initiative on broader priorities
- Exceptional organizational, communication, and problem-solving skills
- Mastery of tools such as Google Workspace, Slack, Zoom, Notion, and project tracking platforms
- Resourceful, reliable, and calm under pressure
- Highly flexible and responsive, especially during late PST hours (up to 5:00 AM IST)
- Able to work independently in a remote setup while staying tightly aligned with the team
- Discreet and trustworthy when handling sensitive information
Why This Role?
- Work directly with high-impact leadership at a fast-moving California-based company
- Fully remote setup – flexibility to work from anywhere
- High-ownership role with the opportunity to contribute beyond the traditional EA scope
- Join a collaborative, high-trust environment where your contribution truly matters
- Long-term opportunity with potential for growth into broader strategic roles
Shubham Vishwakarma
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