Company Secretary

Are you tech-savvy, circle around numbers, with a fantastic outlook towards action, then this role is for you.

 

Our client is a modern accounting firm that provides its variety of services to multiple business structures. They work with Private Limited companies, proprietaries, partnership firms, as well as other startups and individuals to set up their complete business structure.

 

Their all-round compliance package is designed to manage accounting and other requirements, while the clients can manage their core business in a streamlined manner. With seamless communication and perfect handling of all documentation and compliance-related matters, the team ensures easier and faster scaling up for their clients.

 

As Company Secretary, you will ensure carrying out all the routine compliances of the secretarial and other compliance functions and also assist in all major secretarial of NHB/ RBI and such other work delegated from time to time.

 

• Business & Financial Management :

1. Ensure forms / returns / registers are prepared accurately and filed timely.
2. Ensure creation and maintenance of secretarial records / registers and ensure that they remain updated all the time.
3. Assist / ensure listing, tracking and compliance with the statutory provisions under the Company law, SEBI / NHB / RBI / IRDA laws / related laws and
4. improve compliance levels.
5. Prepare all relevant meetings’ documents/papers efficiently.
6. Assist in smooth conduct of the meetings and in timely closure of post meeting compliances/ follow up matters.
7. Ensure all the audits are completed in time and always aim for clean audit reports.
8. Assist in carrying out all other compliances and assignments as may be delegated from time to time in accurately and efficiently.
9. Implementing processes or systems to help ensure good management of the organisation or compliance with the legislation.
10. Keeping up to date with any regulatory or statutory changes and policies that might affect the organisation.

• People / Team

1. Ensure prompt and effective coordination in a cordial manner.
2. Build and maintain cordial relations with all internal and external stakeholders statutory authorities, stock exchanges, Debenture Trustees, R&T agents,
3. Consultants, Regulators, Other departments, etc.
4. Prepare training plans for the juniors and track their progress. To help them handle assignments independently.
5. Provide qualitative and timely assistance to seniors whenever called for
6. Process / Quality Improvement.
7. Finalising and submitting process manuals, checklists, trackers etc.
8. Improving compliance and administrative processes.
9. Accurately prepare, finalise and submit process manuals, checklists, trackers, etc in time.
10. Assist in improving the compliance and administrative processes continually.

• Decision making authority

1. Recommend improvements
2. Process Changes
3. Communicate within the organization and depending on progress, communicate with external stakeholders (except regulators) Self deliverables.

• Tasks to be performed single handedly

1. Plan and track progress in the work related to Board / Board Committees / General meetings.
2. List out the various documents to be filed with state authorities, track progress and ensure timely completion.

• 5 - 6 years of experience post CS qualification.
• Must have excellent communication skills - both verbal and written
• Organized, dedicated and self-driven
• Strong administrative and leadership skills
• Attention to detail
• Ability to delegate and supervise junior staff
• Ability to meet strict deadlines
• Should be able to prioritize and make decisions
• Professional and trustworthy
• Considerate and cooperative to clients as well as team members
• TOOLS - Tally, ERP Package, GSuite