Our client is an e-retailer of wellness products and provider of personalized ayurvedic consultation to its client.
The wellness company is in business for more than two decades and has been curing patients across the world. They have more than 100 ayurvedic based products for personal care and treating multiple health conditions. The company has blended the ancient science of Ayurveda with modern technology to create medications for common ailments and diseases.
The founder is a visionary and a pioneer in the field of herbal medications and e-commerce. He is a graduate of DU and is responsible for making his company a global brand.
overall business.
What you will do:
- Managing Director’s calendar, tasks, calls and assessing the priority of appointments and reallocation as necessary
- Maintaining executive’s agenda and assisting in planning appointments, board meetings, conferences, etc.
- Attending meetings and preparing “Minute of Meetings”, organizing meetings with timely reminders and ensuring that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
- Managing Directors' and other accompanying guests' travel arrangements (including visas/ accommodation)
- Maintaining Director’s office systems, including data management and filing
- Ensuring necessary documentation of tasks and projects as advised and required as per good documentation practices
- Maintaining records of the Director’s contacts, screen calls inquiries and requests and dealing with them when appropriate
- Supervising all incoming/ outgoing mail
- Assisting Director in researching and following up with the action on matters which fall within the Director’s responsibility– chasing responses, triggering follow-up action
- Producing documents, briefing papers, reports and presentations for the Director
- Meeting and greeting visitors empathetically at all levels of seniority
- Assisting the Director in connecting to various people over the phone and dial-ins
- Handling sensitive and complex issues in a professional and objective manner
What you need to have:
- Bachelor’s degree or Vocational degree or diploma
- 1-2 years of proven experience as executive secretary or similar administrative role
- Excellent IT skills, including a working knowledge of presentation software packages, preferably MS Office, Google Workspace and PowerPoint
- Strong ability to organize effectively, delegate responsibility, solve problems quickly and communicate clearly
- Administrative qualities to manage smooth office operations
- Basic research capabilities
- Ability to operate calling software
- Good listening skills
- Ability to enable professional interactions with a wide range of contacts, both internal and external
- Excellent time management, communication skills, interpersonal skills and organizational skills
- Good negotiation skills and problem-solving skills
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- A flexible, proactive approach to work including the ability to prioritize and re-prioritize
- Ability to deal with sensitive information with discretion and to maintain confidentiality
- Good professional outlook towards task closure
- Confidence when interacting with seniors and people with authority
Shubham Vishwakarma
Full Stack Developer - Averlon
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http://www.sportzinteractive.net/">www.sportzinteractive.net
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Position description: 3+ years of experience on web technologies.
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FE will work as a decision maker for the trucker side, where he will be entitled to take decisions regarding truck on-boarding, trip finalization, ongoing trip issues or payment related issues, etc. FE will make decisions regarding trucker side operations with taking the Admin team in confidence.
✔ During trucker on-boarding, if any of the truck owners are having more than ten numbers of trucks with the same owner; FE will have to notify the accounts department about it for taxation purposes.
✔ Any kind of internal communication from the trucker side such as communication with material side, admin team, accounts department, or any other department of the organization will be done only through FE.
✔ The same way any communications from the trucker side with individuals who are not part of an organization such as truck owners, transporters, and other stakeholders will be done under direct monitoring of FE.
✔ FE will also have to guide the executives to upload dummy truck-ads to keep the consignors engaged on our platform, but this task shall be done under strict monitoring of FE.
✔ FE will also have to guide and support the executives to finalize the trips.
✔ All the advance payments for finalized trips will be firstly verified by FE, then only he/she will communicate it to the accounts department.
✔ During the loading the process if there is any damage by the driver within the premises of the consignor, FE will have to communicate with the truck driver/owner and SME/CP to make the settlements. In such cases, the final decision will be taken by FE and SME mutually with the admin team in confidence.
✔ In the same way, if there is any damage to the material while unloading, FE will communicate regarding these with truck driver/owner and SME/CP to make settlements. In such cases, the final decision will be taken by FE and SME mutually with the admin team in confidence.
✔ In case of Payment delay or no payment conditions, FE will coordinate with SME and take decisions for trip continuity.
✔ In case of any major breakdown, accident, material/vehicle damage or seizure of vehicle/material by any authority FE will have to communicate with the truck driver/owner to continue the trip.
Follow CutshortShubham Vishwakarma
Full Stack Developer - Averlon