Secretary to Director

Herbal Wellness Company

Secretary to Director

Unnati

Company

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Secretary to Director

at Herbal Wellness Company

Agency job

via Unnati

1 - 2 yrs

₹2.5L - ₹3.5L / yr

Delhi, Gurugram, Noida

Skills

Secretary

Personal Secretary

Our client is an e-retailer of wellness products and provider of personalized ayurvedic consultation to its client.

The wellness company is in business for more than two decades and has been curing patients across the world. They have more than 100 ayurvedic based products for personal care and treating multiple health conditions. The company has blended the ancient science of Ayurveda with modern technology to create medications for common ailments and diseases.

The founder is a visionary and a pioneer in the field of herbal medications and e-commerce. He is a graduate of DU and is responsible for making his company a global brand.

As a Secretary to Director, you will be responsible for providing full administrative and secretarial support at a senior level to the Director to ensure the smooth management of day-today affairs and the most effective use of time. The goal is to contribute to the efficiency of the
overall business.

What you will do:

Managing Director’s calendar, tasks, calls and assessing the priority of appointments and reallocation as necessary
Maintaining executive’s agenda and assisting in planning appointments, board meetings, conferences, etc.
Attending meetings and preparing “Minute of Meetings”, organizing meetings with timely reminders and ensuring that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
Managing Directors' and other accompanying guests' travel arrangements (including visas/ accommodation)
Maintaining Director’s office systems, including data management and filing
Ensuring necessary documentation of tasks and projects as advised and required as per good documentation practices
Maintaining records of the Director’s contacts, screen calls inquiries and requests and dealing with them when appropriate
Supervising all incoming/ outgoing mail
Assisting Director in researching and following up with the action on matters which fall within the Director’s responsibility– chasing responses, triggering follow-up action
Producing documents, briefing papers, reports and presentations for the Director
Meeting and greeting visitors empathetically at all levels of seniority
Assisting the Director in connecting to various people over the phone and dial-ins
Handling sensitive and complex issues in a professional and objective manner

Candidate Profile:

What you need to have:

Bachelor’s degree or Vocational degree or diploma
1-2 years of proven experience as executive secretary or similar administrative role
Excellent IT skills, including a working knowledge of presentation software packages, preferably MS Office, Google Workspace and PowerPoint
Strong ability to organize effectively, delegate responsibility, solve problems quickly and communicate clearly
Administrative qualities to manage smooth office operations
Basic research capabilities
Ability to operate calling software
Good listening skills
Ability to enable professional interactions with a wide range of contacts, both internal and external
Excellent time management, communication skills, interpersonal skills and organizational skills
Good negotiation skills and problem-solving skills
Excellent attention to detail, with the ability to maintain a high level of accuracy
A flexible, proactive approach to work including the ability to prioritize and re-prioritize
Ability to deal with sensitive information with discretion and to maintain confidentiality
Good professional outlook towards task closure
Confidence when interacting with seniors and people with authority

Our client is an e-retailer of wellness products and provider of personalized ayurvedic consultation to its client.

The founder is a visionary and a pioneer in the field of herbal medications and e-commerce. He is a graduate of DU and is responsible for making his company a global brand.

Managing Director’s calendar, tasks, calls and assessing the priority of appointments and reallocation as necessary
Maintaining executive’s agenda and assisting in planning appointments, board meetings, conferences, etc.
Attending meetings and preparing “Minute of Meetings”, organizing meetings with timely reminders and ensuring that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
Managing Directors' and other accompanying guests' travel arrangements (including visas/ accommodation)
Maintaining Director’s office systems, including data management and filing
Ensuring necessary documentation of tasks and projects as advised and required as per good documentation practices
Maintaining records of the Director’s contacts, screen calls inquiries and requests and dealing with them when appropriate
Supervising all incoming/ outgoing mail
Assisting Director in researching and following up with the action on matters which fall within the Director’s responsibility– chasing responses, triggering follow-up action
Producing documents, briefing papers, reports and presentations for the Director
Meeting and greeting visitors empathetically at all levels of seniority
Assisting the Director in connecting to various people over the phone and dial-ins
Handling sensitive and complex issues in a professional and objective manner

Candidate Profile:

What you need to have:

Bachelor’s degree or Vocational degree or diploma
1-2 years of proven experience as executive secretary or similar administrative role
Excellent IT skills, including a working knowledge of presentation software packages, preferably MS Office, Google Workspace and PowerPoint
Strong ability to organize effectively, delegate responsibility, solve problems quickly and communicate clearly
Administrative qualities to manage smooth office operations
Basic research capabilities
Ability to operate calling software
Good listening skills
Ability to enable professional interactions with a wide range of contacts, both internal and external
Excellent time management, communication skills, interpersonal skills and organizational skills
Good negotiation skills and problem-solving skills
Excellent attention to detail, with the ability to maintain a high level of accuracy
A flexible, proactive approach to work including the ability to prioritize and re-prioritize
Ability to deal with sensitive information with discretion and to maintain confidentiality
Good professional outlook towards task closure
Confidence when interacting with seniors and people with authority

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Work on high performance systems that deal with several million transactions, multi-modal data and large datasets, with a close attention to detail

We’re looking for someone who has:

Familiarity and experience with writing working, well-documented and well-tested code in at least two of the following: React/Redux (preferred), NodeJS (preferred), Golang and Python
Proficiency in the features of the language they are using, with knowledge of standards and best practices (Eg: ES2015 and above, Python 3.5 and above, React Hooks/HOC/Redux)
Knowledge of databases, and familiarity with REST API patterns
Experience integrating with a wide variety of external tools and services
Experience navigating AWS and leveraging appropriate services and technologies rather than DIY solutions (such as hosting an application directly on EC2 vs containerisation, or an Elastic Beanstalk)

It’s not essential, but great if you have: