Secretary to Director
Herbal Wellness Company
1 - 2 yrs
₹2.5L - ₹3.5L / yr
Delhi, Gurugram, Noida
Skills
Secretary
Personal Secretary
Our client is an e-retailer of wellness products and provider of personalized ayurvedic consultation to its client.
The wellness company is in business for more than two decades and has been curing patients across the world. They have more than 100 ayurvedic based products for personal care and treating multiple health conditions. The company has blended the ancient science of Ayurveda with modern technology to create medications for common ailments and diseases.
The founder is a visionary and a pioneer in the field of herbal medications and e-commerce. He is a graduate of DU and is responsible for making his company a global brand.
overall business.
What you will do:
- Managing Director’s calendar, tasks, calls and assessing the priority of appointments and reallocation as necessary
- Maintaining executive’s agenda and assisting in planning appointments, board meetings, conferences, etc.
- Attending meetings and preparing “Minute of Meetings”, organizing meetings with timely reminders and ensuring that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
- Managing Directors' and other accompanying guests' travel arrangements (including visas/ accommodation)
- Maintaining Director’s office systems, including data management and filing
- Ensuring necessary documentation of tasks and projects as advised and required as per good documentation practices
- Maintaining records of the Director’s contacts, screen calls inquiries and requests and dealing with them when appropriate
- Supervising all incoming/ outgoing mail
- Assisting Director in researching and following up with the action on matters which fall within the Director’s responsibility– chasing responses, triggering follow-up action
- Producing documents, briefing papers, reports and presentations for the Director
- Meeting and greeting visitors empathetically at all levels of seniority
- Assisting the Director in connecting to various people over the phone and dial-ins
- Handling sensitive and complex issues in a professional and objective manner
Candidate Profile:
What you need to have:
- Bachelor’s degree or Vocational degree or diploma
- 1-2 years of proven experience as executive secretary or similar administrative role
- Excellent IT skills, including a working knowledge of presentation software packages, preferably MS Office, Google Workspace and PowerPoint
- Strong ability to organize effectively, delegate responsibility, solve problems quickly and communicate clearly
- Administrative qualities to manage smooth office operations
- Basic research capabilities
- Ability to operate calling software
- Good listening skills
- Ability to enable professional interactions with a wide range of contacts, both internal and external
- Excellent time management, communication skills, interpersonal skills and organizational skills
- Good negotiation skills and problem-solving skills
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- A flexible, proactive approach to work including the ability to prioritize and re-prioritize
- Ability to deal with sensitive information with discretion and to maintain confidentiality
- Good professional outlook towards task closure
- Confidence when interacting with seniors and people with authority
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