Founders office associate

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. The main responsibility will include providing support to the Founders. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Experience Required: 1+ years of experience Location: Bengaluru

Responsibilities

• Manage professional and personal scheduling for the Founder, including agendas, mail, email, client management, task management .
• Coordinate complex scheduling and calendar management, as well as content and flow of
• information to the founder.
• Reminding the Director of important tasks and deadlines and ensuring tasks are completed on time.
• Maintain the highest level of confidentiality and adherence to policies and procedures.
• Manage diaries by scheduling, prioritizing, and managing appointments, travel arrangements, and papers for meetings.
• Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organisation’s senior management team and key internal and external stakeholders.
• Provide support to other members of the Directorates as necessary.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications, both internal and external.

• Manage the Founder’s calendar, meetings, appointments, and follow-ups.
• Coordinate with internal teams, clients, and external stakeholders.
• Handle emails, calls, correspondence, and important communications.
• Prepare reports, presentations, meeting notes, and business documents.
• Track assigned tasks and ensure timely follow-up and completion.
• Conduct basic research and provide required information to the Founder.
• Assist with meetings, travel arrangements, and official activities.
• Maintain strict confidentiality of business and management information.
• Support the Founder with day-to-day coordination and other professional requirements as assigned.

- Assist the Founder with day-to-day business and operational tasks

- Conduct market and competitor research and prepare actionable insights

- Assist in business development and growth-related activities

- Coordinate with internal teams and candidates.

- Track ongoing tasks, deadlines, and deliverables

- Prepare reports, presentations, MIS, and business updates

- Support recruitment and HR-related activities when required

- Assist with marketing, social media, and content-related coordination

- Identify operational gaps and suggest practical solutions

- Follow up with team members and ensure tasks are completed on time

- Maintain organized records, trackers, and documentation

- Assist in special projects assigned by the Founder

- Take ownership of assigned projects from start to completion

We are looking for someone who:

- Doesn't wait to be told every small step

- Is comfortable working in a fast-paced startup environment

- Can take responsibility for tasks and follow them through

- Is good at finding solutions rather than only identifying problems

- Can communicate clearly and professionally

- Wants to understand how a business is actually built and scaled

🚀 We're Hiring: Founder's Office Intern

📍 Location: Mumbai (Work from Office)

💼 Type: Full-Time Internship

💰 Stipend: ₹15,000 – ₹20,000 per month

Are you highly organised, proactive, and eager to work directly with the Founder of a fast-growing AI technology company?

At MetaUpSpace LLP, we're looking for a Founder's Office Intern who can support executive operations, coordinate with cross-functional teams, manage follow-ups, assist with compliance activities, and ensure the seamless execution of key business priorities.

What You'll Do

• Support the Founder in day-to-day executive and administrative activities.
• Coordinate with internal teams and external stakeholders.
• Track action items, projects, and business priorities.
• Assist with monthly compliance coordination and documentation.
• Prepare reports, presentations, meeting agendas, and Minutes of Meeting (MoMs).
• Work closely with leadership on strategic initiatives in a dynamic startup environment.

We're Looking For Someone Who

• Has excellent communication and organisational skills.
• Possesses a good understanding of technology and startup operations.
• Is proficient in Microsoft Office and Google Workspace.
• Is proactive, detail-oriented, and capable of handling confidential information with professionalism.

Why Join Us?

✨ Work directly with the Founder

✨ Gain exposure to business strategy and startup operations

✨ Learn from experienced leaders in the AI and technology space

✨ Build skills that accelerate your career

About Worql

Worql is a technology startup building software that helps IT services companies manage client engagements, track project changes, verify delivery, and maintain commercial accountability.

We work with founders and leadership teams at software development agencies and IT services firms, helping them manage client relationships and delivery operations more efficiently.

About the Role

We're looking for a motivated, resourceful Founder’s Office Associate to work directly with Worql's founder across business development, growth, research, and daily operations.

This is a hands-on role with significant responsibility from day one. Your primary focus will be helping Worql acquire new customers by identifying promising companies, engaging decision-makers, building relationships, and generating qualified sales opportunities.

Beyond sales, you'll contribute to marketing, market research, product feedback, and operational projects that support the company's growth.

We're looking for someone who takes initiative, communicates effectively, and can turn an assignment into a finished result without constant supervision.

Key Responsibilities

Business Development & Sales

• Identify and research potential customers, particularly founders and executives of software development and IT services companies.
• Initiate personalized conversations through LinkedIn and email.
• Manage outreach campaigns, follow-ups, and prospect relationships.
• Qualify potential customers and schedule meetings with the founder.
• Maintain accurate records of prospects, conversations, and sales opportunities.

Growth & Marketing

• Research industry trends, competitors, and potential market opportunities.
• Help develop LinkedIn content, outreach messaging, and marketing initiatives.
• Identify new channels and strategies for reaching prospective customers.
• Support experiments designed to improve customer acquisition.

Founder’s Office & Operations

• Prepare company and prospect research ahead of important meetings.
• Assist with business documentation, spreadsheets, scheduling, and follow-ups.
• Test Worql's platform and provide structured feedback on the customer experience.
• Coordinate projects and complete assignments across different business functions.
• Provide concise daily updates on completed work, priorities, and challenges.

Who We're Looking For

• Strong written and spoken English communication skills.
• Confidence communicating professionally with business owners and senior executives.
• Genuine interest in startups, entrepreneurship, technology, and B2B sales.
• Strong research, organizational, and problem-solving abilities.
• Ability to work independently, manage priorities, and take ownership of responsibilities.
• Comfortable using LinkedIn, spreadsheets, and modern productivity tools.
• Willingness to learn quickly, experiment, and adapt in a fast-moving startup environment.
• Previous experience in business development, sales, marketing, or startup operations.
• Familiarity with LinkedIn Sales Navigator, Apollo, or CRM tools.
• Understanding of how software development agencies and IT services businesses operate.

Previous startup experience is not mandatory. Relevant internships, freelance projects, college initiatives, or independent work are equally valuable.

Compensation & Growth

• Fixed stipend: ₹22,000 per month.
• Sales meeting incentive: ₹500 for every qualified sales meeting booked and completed.
• Customer acquisition incentive: ₹2,500 for every paid customer engagement closed.
• Performance incentives: Uncapped.
• Career opportunity: High-performing candidates may receive an offer for a permanent full-time position after the initial three-month period.

You'll work directly with the founder, gain exposure to how an early-stage technology business operates, and have opportunities to take on greater responsibility as the company grows.

Submit your CV along with a short response (maximum 150 words) to the following question:

A client keeps asking a software development company for small additional features during a project. What problems might this create for the company's founder, and how would you initiate a conversation with that founder about the issue?

We're interested in how you think, communicate, and approach real business problems, not just your qualifications.

Executive Assistant – Founder's Office (Female Candidates Only)

About the Role

We are looking for an Executive Assistant – Founder's Office (Female Candidates Only) to support the Founder, CEO, and Director.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work at the center of strategic decisions, priorities, and execution.

You will work closely with the Founder, CEO, and Director, ensuring seamless coordination, effective communication, and flawless execution of critical business initiatives.

If you thrive in a fast-paced environment, take initiative before being asked, and enjoy bringing structure to complex situations, we'd love to hear from you.

Key Responsibilities

·      Manage and prioritize the Founder's calendar, meetings, appointments, and schedules.

·      Drive end-to-end follow-ups across internal teams and external stakeholders, ensuring timely execution.

·      Prepare and maintain MIS reports, trackers, dashboards, and business reports.

·      Coordinate cross-functional activities and monitor timelines to ensure deliverables are met.

·      Draft professional emails, presentations, meeting notes, and business correspondence.

·      Handle confidential information with complete discretion and professionalism.

·      Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

·      Anticipate requirements, resolve bottlenecks proactively, and ensure smooth workflow.

Candidate Profile

·      Female candidates only.

·      2–3 years of experience as an Executive Assistant or in a senior management support role.

·      Excellent verbal and written English communication skills (mandatory).

·      Confident, professional, and capable of interacting with CXOs, clients, and senior leadership.

·      Comfortable working closely with the Founder, CEO, and Director while managing sensitive and confidential information.

·      Strong interpersonal, coordination, and stakeholder management skills.

·      Advanced proficiency in Microsoft Excel, Google Sheets, PowerPoint, and MS Office.

·      Tech-savvy with hands-on exposure to v productivity tools such as ChatGPT, Microsoft Copilot, Gemini, Notion AI, or similar platforms.

·      Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

·      Highly organized, detail-oriented, proactive, execution-focused, and able to multitask in a fast-paced environment.

Mandatory Requirements

·      Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible. This is non-negotiable.

·      Immediate joiners or candidates who can join at the earliest will be given strong preference.

**Hiring: Executive Assistant – Founder’s Office**

**Location:** Gurugram | Work from Office

**Experience:** 2–3 Years

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

**Gender:** Female Candidates Only

**Joining:** Immediate / Early Joiners Preferred

### About the Role

We are looking for an **Executive Assistant – Founder’s Office** to support the **Founder, CEO, and Director**.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work closely with senior leadership, manage critical priorities, coordinate across teams, and ensure seamless execution of important business initiatives.

### Key Responsibilities

* Manage and prioritize the Founder’s calendar, meetings, appointments, and schedules.

* Drive end-to-end follow-ups with internal teams and external stakeholders.

* Prepare and maintain MIS reports, trackers, dashboards, and business reports.

* Coordinate cross-functional activities and monitor timelines.

* Draft professional emails, presentations, meeting notes, and business correspondence.

* Handle confidential information with complete discretion and professionalism.

* Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

* Anticipate requirements, proactively resolve bottlenecks, and ensure smooth workflow.

### Candidate Requirements

* Female candidates only.

* 2–3 years of experience as an **Executive Assistant or in a senior management support role**.

* Excellent verbal and written English communication skills.

* Confident and professional while interacting with CXOs, clients, and senior leadership.

* Strong interpersonal, coordination, and stakeholder management skills.

* Advanced proficiency in **Microsoft Excel, Google Sheets, PowerPoint, and MS Office**.

* Tech-savvy with hands-on exposure to AI productivity tools such as **ChatGPT, Microsoft Copilot, Gemini, Notion AI**, or similar platforms.

* Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

* Highly organized, detail-oriented, proactive, execution-focused, and comfortable multitasking in a fast-paced environment.

### Mandatory Requirement

**Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible.**

### Employment Details

**Work Location:** Gurugram – Work from Office

**Payroll:** SPA Capital Services Limited

**Deployment:** Founder’s Office

**CTC:** Up to ₹5 LPA (No Bar for the Right Candidate)

Manage the executive’s calendar, appointments, meetings, and schedules.

Coordinate internal and external meetings and maintain meeting calendars.

Prepare presentations, reports, documents, and MIS as required.

Handle emails, correspondence, and follow-ups on behalf of management.

Coordinate with internal departments, clients, vendors, and external stakeholders.

Maintain confidential documents and business information.

Arrange travel, accommodation, and other logistics when required.

Prepare meeting agendas, minutes, and track action items.

Follow up with teams to ensure timely completion of assigned tasks.

Maintain records, files, and important documents.

Support management in day-to-day administrative and operational activities.

Handle multiple priorities and ensure deadlines are met.

About the Role: 

Alpha Design Technologies is looking for a highly motivated and dynamic MBA professional to work directly with the Chief Business Officer. This is a strategic role offering exposure to defence, aerospace, government business, technology solutions, and corporate strategy. 

The selected candidate will act as the CBOs trusted business associate, ensuring smooth execution of daily priorities, stakeholder coordination, customer engagement, and business operations while supporting strategic initiatives across Defence, Homeland Security, Aerospace, Government, and Enterprise sectors. 

Key Responsibilities: 

Executive & Business Support 

* Manage the CBO’s calendar, meetings, appointments, travel plans, and business priorities. 

* Coordinate meetings with government officials, armed forces, customers, partners, OEMs, and internal teams. 

* Prepare meeting agendas, presentations, briefing notes, and minutes of meetings. 

* Track action items and ensure timely closure through continuous follow-up. 

Customer & Business Coordination 

* Coordinate with customers before and after meetings. 

* Prepare meeting summaries and maintain records of discussions. 

* Follow up on proposals, quotations, technical submissions, and commercial discussions. 

* Build strong working relationships with customers and internal stakeholders. 

Technical & Proposal Support 

* Participate in customer discussions involving defence and technology solutions. 

* Coordinate with engineering, presales, program management, and delivery teams to obtain technical inputs. 

* Assist in preparing capability presentations, solution documents, technical notes, compliance matrices, and proposal responses. 

* Understand customer requirements and coordinate internal teams to develop suitable solutions. 

Project & Program Coordination 

* Track ongoing opportunities and strategic projects. 

* Maintain dashboards for business opportunities, proposal status, customer engagements, and key milestones. 

* Monitor deliverables and ensure timely completion of assigned tasks. 

* Coordinate across multiple departments to drive execution. 

Research & Market Intelligence 

* Conduct market research on defence, aerospace, homeland security, electronics, AI, surveillance, and government modernization initiatives. 

* Track new tenders, procurement opportunities, industry developments, and competitor activities. 

* Prepare executive summaries and business intelligence reports. 

Communication & Documentation 

* Draft professional emails, meeting notes, business correspondence, and presentations. 

* Maintain confidential business records and documentation. 

* Support preparation of management reports and strategic reviews. 

Desired Qualifications: 

* MBA from a reputed institution (Marketing, Operations, Strategy, International Business, or General Management). 

* Engineering background will be an added advantage. 

* 1–4 years of experience in business coordination, consulting, project management, presales, or business development. 

* Fresh MBA graduates with exceptional communication and analytical skills may also be considered. 

Required Skills: 

* Excellent verbal and written communication. 

* Strong presentation and documentation skills. 

* Ability to interact confidently with senior executives, government officials, defence customers, and OEM partners. 

* High level of professionalism and confidentiality. 

* Strong analytical and problem-solving ability. 

* Excellent organisational and time-management skills. 

* Ability to multitask in a fast-paced environment. 

* Proficiency in Microsoft Office (PowerPoint, Excel, Word). 

* Familiarity with CRM tools and project management software is desirable

Job Title: Senior Executive & Executive Assistant to [CEO / C-Suite Leadership]

Location: Ghansoli, Navi Mumbai

Employment Type: Full-time

Experience Level: 4–7 Years

Role Overview

We are seeking a proactive, highly organized, and detail-oriented Senior Executive & Executive Assistant to provide strategic, administrative, and operational support to executive leadership. This high-visibility role acts as the primary liaison between the Executive Office and key internal/external stakeholders, ensuring seamless calendar management, cross-functional project tracking, and overall business execution.

Key Responsibilities

• Executive Support & Calendar Management: Proactively manage complex calendars, resolve scheduling conflicts, coordinate international/domestic travel logistics, and prioritize daily executive workflows.
• Project & Operational Coordination: Track action items from executive meetings, follow up on deliverables with department heads, and ensure key strategic projects progress on schedule.
• Communication & Board Support: Draft executive communications, prepare board decks, build high-impact presentations (PowerPoint/Google Slides), and compile briefing materials prior to critical meetings.
• Meeting & Minutes Governance: Design agendas, take structured meeting minutes, log key decisions, and drive accountability across cross-functional teams.
• Stakeholder & Vendor Management: Serve as the first point of contact for board members, clients, external partners, and vendors, demonstrating discretion and professional diplomatic communication.
• Expense & Workflow Administration: Oversee executive expense reports, coordinate administrative department budgets, and maintain confidential corporate archives.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Communications, Management, or a related field.
• Experience: 4–7 years of proven experience supporting senior executives (C-level, VP, or Founder level) in a fast-paced corporate or growth environment.
• Tech Stack Skills: Advanced proficiency in Microsoft Office 365 (Excel, PowerPoint, Word), Google Workspace, and project management applications (e.g., Asana, Trello, Jira, or Slack).