magma consultancy

Founder’s Office Associate / Junior Chief of Staff | Strategy & Business Operations | Mumbai

📍 Mumbai (Work from Office – Worli)

🕒 11 AM – 8 PM (Partial US overlap required)

Work directly with the Founder of a fast-growing global business.

This is a high-ownership, execution-driven role at the intersection of strategy, operations, and global client management.

If you enjoy solving real business problems, working closely with decision-makers, and turning ideas into structured execution — this role is for you.

About the Company

We are a fast-growing marketing, recruitment, and consulting group. We partner with founders, high-growth startups, and international clients across the US and UK to drive talent strategy, revenue growth, and operational excellence. This Founder’s Office role sits at the center of strategic coordination and cross-border execution.

🔥 What You’ll Own

• Execute key founder-led strategic initiatives

• Support global US & UK client operations

• Coordinate across internal teams and external stakeholders

• Manage vendor relationships, billing & financial workflows

• Translate business discussions into structured action plans

• Prepare reports, insights, and strategy decks

• Drive accountability across cross-functional projects

🎯 Ideal Background

• 2–4 years of experience in consulting, startup operations, business operations, or client-facing roles

• Strong Excel, reporting, and data analysis capability

• Experience working with international / global clients preferred

• Excellent written & verbal communication skills

• Comfortable operating with partial US time-zone overlap

• High-agency mindset — you take ownership without waiting for instructions

🚫 This Role Is NOT

❌ Pure admin or calendar management

❌ Back-office coordination role

This is a thinking + execution role with direct founder visibility and real business impact.

Why This Role Stands Out

✔ Direct exposure to decision-making

✔ Fast learning curve across strategy + operations

✔ Ownership beyond designation

✔ High-growth, performance-driven environment

Industry

• Holding Companies

Employment Type

Full-time

Edit job description

About the Role: EA- PST Hours- (9:00 PM- 5:00 AM IST) -Remote

We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to support executive leadership team based in US. This role goes far beyond basic administrative tasks — we’re looking for someone who can own core EA responsibilities while also taking initiative on projects, operations, and executive-level priorities.

This is a remote position with non-traditional hours. You must be comfortable working late nights and early mornings (IST), in alignment with Pacific Time (PST). You’ll be a critical partner in keeping the executive team focused, informed, and operating at peak efficiency.

Key Responsibilities:

• Manage complex and dynamic calendars across multiple time zones
• Organize and coordinate high-stakes meetings, calls, and international travel
• Prioritize and manage a high volume of emails; act as the primary gatekeeper
• Take full ownership of administrative workflows and executive task tracking
• Proactively flag and resolve scheduling conflicts or urgent priorities
• Own select operational or strategic projects from start to finish
• Track and follow up on key deliverables, deadlines, and ongoing initiatives
• Prepare briefing documents, meeting agendas, notes, and action items
• Maintain confidentiality with the highest level of professionalism
• Support with personal or ad hoc tasks as required

What We’re Looking For:

• Demonstrated ability to go beyond admin support and take initiative on broader priorities
• Exceptional organizational, communication, and problem-solving skills
• Mastery of tools such as Google Workspace, Slack, Zoom, Notion, and project tracking platforms
• Resourceful, reliable, and calm under pressure
• Highly flexible and responsive, especially during late PST hours (up to 5:00 AM IST)
• Able to work independently in a remote setup while staying tightly aligned with the team
• Discreet and trustworthy when handling sensitive information

Why This Role?

• Work directly with high-impact leadership at a fast-moving California-based company
• Fully remote setup – flexibility to work from anywhere
• High-ownership role with the opportunity to contribute beyond the traditional EA scope
• Join a collaborative, high-trust environment where your contribution truly matters
• Long-term opportunity with potential for growth into broader strategic roles

Job Summary:

We are seeking a detail-oriented and experienced Accountant with hands-on expertise in Zoho Books to manage and streamline our financial operations. The ideal candidate should have a strong understanding of accounting principles and be proficient in using Zoho Books for daily financial management, reporting, and compliance.

Key Responsibilities:

• Manage day-to-day accounting tasks using Zoho Books, including invoicing, expense tracking, bank reconciliations, and ledger entries.
• Prepare monthly, quarterly, and annual financial reports.
• Ensure accurate and timely recording of all financial transactions.
• Monitor accounts receivable and payable.
• Handle GST/VAT and other statutory compliance reporting within Zoho Books.
• Coordinate with auditors and assist in audits.
• Automate financial workflows and improve process efficiency using Zoho Books features.
• Collaborate with internal teams for budgeting and cost tracking.
• Maintain up-to-date knowledge of financial regulations and Zoho Books updates.

Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proven work experience as an Accountant, preferably with 2+ years using Zoho Books.
• Solid knowledge of accounting principles and taxation.
• Proficient in MS Excel and Zoho Books.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

We're looking for a talented and client-focused Salesforce Consultant to lead the design, implementation, and optimization of Salesforce solutions tailored to our clients’ unique needs.

Role Overview:

As a Salesforce Consultant, you will work directly with clients to understand their business requirements, configure and customize Salesforce solutions, and ensure successful deployment. Your deep Salesforce expertise and strategic mindset will be instrumental in delivering high-impact CRM initiatives.

Key Responsibilities:

• Lead end-to-end Salesforce implementations and enhancements for clients across industries.
• Conduct discovery workshops to gather and document business requirements.
• Design scalable Salesforce solutions, ensuring alignment with client goals and best practices.
• Configure Salesforce objects, fields, workflows, reports, dashboards, and automation rules.
• Collaborate with internal stakeholders, developers, and third-party vendors to deliver high-quality solutions.
• Provide user training, documentation, and post-deployment support.
• Stay current with Salesforce releases and recommend system improvements.

Requirements

• 3+ years of experience working as a Salesforce Consultant, Admin, or Business Analyst.
• Strong understanding of Salesforce Sales Cloud, Service Cloud, and CRM workflows.
• Hands-on experience with configuration (custom objects, flows, validation rules, etc.).
• Proven ability to translate business needs into technical requirements and Salesforce configurations.
• Excellent communication, stakeholder management, and problem-solving skills.

About the Role:

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate is detail-oriented, professional, and capable of managing multiple priorities with discretion and efficiency.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.
• Handle confidential correspondence and documents with the utmost discretion.
• Prepare reports, presentations, and meeting agendas as required.
• Coordinate internal and external communications on behalf of the executive.
• Assist in tracking key projects, deadlines, and deliverables.
• Take meeting minutes and follow up on action items as needed.
• Liaise with stakeholders, clients, and team members on behalf of the executive.
• Perform general administrative tasks such as filing, expense reporting, and data management.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an Executive Assistant or similar administrative role.
• Excellent verbal and written communication skills in English.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational and time-management skills.
• Ability to work independently in a fast-paced, remote or hybrid environment.

Preferred Qualifications:

• Experience supporting C-level executives.
• Familiarity with project management tools (e.g., Asana, Trello, Monday.com).
• Prior experience working with international teams or clients.

Why Join Us:

• Competitive salary and benefits
• Work with a dynamic and collaborative team
• Opportunities for growth and development

We’re looking for a Campaign Manager with hands-on experience using tools like Instantly, Clay, and Smartlead to build and scale cold outreach or lead generation campaigns that convert.

🔧 Responsibilities

• Plan, execute, and optimize outbound email campaigns using Instantly and/or Smartlead
• Use Clay to enrich lead data and personalize at scale
• Build and maintain lead lists, automate workflows, and monitor deliverability
• A/B test subject lines, messaging, and sequences to improve response rates
• Monitor KPIs like open rate, reply rate, positive response rate, and booked calls
• Collaborate with copywriters, sales teams, and growth teams to align on messaging
• Maintain a clean, segmented, and up-to-date lead database
• Generate reports and insights to inform campaign strategies
• Stay ahead of industry trends and new tools in the outreach/growth space

✅ Requirements

• 1–3+ years experience in cold email outreach, outbound marketing, or growth hacking
• Proficiency in Instantly, Clay, and Smartlead (or similar tools like Lemlist, Apollo, etc.)
• Strong understanding of email deliverability, personalization, and cold outreach best practices
• Experience working with B2B SaaS or service-based businesses preferred
• Solid grasp of sales funnels and lead gen workflows
• Analytical mindset with ability to derive insights from metrics
• Excellent written and verbal communication skills
• Self-starter with strong organizational skills and attention to detail

✨ Bonus Points

• Experience with LinkedIn automation tools or multi-channel outreach
• Knowledge of Zapier, Make (Integromat), or other automation platforms
• Familiarity with CRM systems like HubSpot, Close, or Pipedrive
• Background in sales development or growth marketing

We’re on the hunt for a top-performing, polished, and highly articulate Business Development Executive who thrives in fast-paced, high-stakes environments. If you're a strategic prospector, exceptional communicator, and relentless closer of opportunities — we want you.

As a BDE , you’ll be the first point of contact for potential clients. You’ll represent our brand with professionalism, confidence, and a consultative mindset — opening doors and setting the tone for long-term, high-value partnerships.

What You'll Do

• Own outbound prospecting: Identify, engage, and qualify high-potential leads through email, calls, LinkedIn, and creative outreach.
• Drive discovery: Book and coordinate meetings between prospects and our sales team through smart targeting and relationship-building.
• Master the pitch: Deliver compelling messaging that reflects deep understanding of customer pain points and our unique value.
• Work in sync: Partner with sales and marketing to refine lead qualification strategies and pipeline development.
• Crush metrics: Consistently exceed KPIs for outreach volume, meetings booked, and qualified opportunities.
• Stay sharp: Keep your finger on the pulse of market trends, competitor moves, and industry shifts.

What We’re Looking For

• 2–4+ years of experience in outbound sales or SDR/BDR roles — preferably in high-pressure, quota-driven environments (e.g., tech, SaaS, finance, or agency sales).
• Flawless communication skills: You speak and write with clarity, polish, and a persuasive edge.
• High emotional intelligence: You know how to read people, build trust, and tailor conversations.
• Self-driven & accountable: You don’t need micromanaging. You own your outcomes.
• Resilient mindset: You handle rejection like a pro and bounce back stronger every time.
• Tech-savvy: Experience with CRMs (e.g., HubSpot, Salesforce), prospecting tools, and outreach automation platforms.
• Remote-ready: You have a reliable remote setup and are comfortable working US business hours.

Job Summary:

We are looking for a dynamic and driven Talent Acquisition Specialist to join our HR team. In this role, you will be responsible for identifying, attracting, and hiring top talent to meet the company’s staffing needs. You will collaborate with hiring managers to understand workforce requirements and implement effective recruiting strategies that align with business goals.

Key Responsibilities:

• Partner with hiring managers to understand job requirements and desired candidate profiles.
• Create and post compelling job descriptions across various job boards and social media platforms.
• Source candidates through various channels including job boards, LinkedIn, employee referrals, and networking events.
• Screen resumes, conduct phone interviews, and schedule interviews with hiring teams.
• Manage the end-to-end recruitment process, ensuring a positive candidate experience.
• Maintain and update applicant tracking systems (ATS).
• Build a talent pipeline for current and future hiring needs.
• Participate in employer branding initiatives and job fairs.
• Track recruitment metrics to optimize hiring efficiency (e.g., time-to-hire, cost-per-hire).
• Ensure compliance with all employment laws and company policies.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2+ years of experience in recruiting or talent acquisition, preferably in [industry].
• Strong understanding of full-cycle recruiting and sourcing techniques.
• Familiarity with ATS software (e.g., Greenhouse, Lever, Workday).
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to work in a fast-paced, dynamic environment.

Job Summary:

We are looking for an experienced SEO Expert to develop and implement SEO strategies to increase organic traffic and improve search engine rankings for our website. The role involves on-page, off-page, and technical SEO, along with performance analysis and content optimization.

Responsibilities:

• On-Page SEO: Optimize content, meta tags, and internal links for better search engine visibility.
• Off-Page SEO: Build backlinks and enhance external brand presence.
• Technical SEO: Conduct audits, resolve issues, and improve site performance.
• SEO Analysis: Track and report SEO performance using tools like Google Analytics and SEMrush.
• Content Strategy: Work with content teams to ensure SEO-friendly content.
• Stay Updated: Keep up with SEO trends and algorithm changes.

Requirements:

• Proven SEO experience with a focus on increasing organic traffic.
• Proficient in SEO tools (Google Analytics, SEMrush, Ahrefs).
• Strong understanding of search engine algorithms, on-page, off-page, and technical SEO.
• Basic knowledge of HTML/CSS and website optimization.
• Strong analytical, communication, and collaboration skills.

Preferred:

• eCommerce SEO experience.
• SEO certifications (Google Analytics, Google Ads).

Job Title: Remote Client Relations Specialist

Location: Remote (Work from Home)

Hours: US Business Hours

Employment Type: Full-time/Part-time

Job Overview:

We are looking for a smart, highly communicative, and polished individual to join our team as a Remote Client Relations Specialist. The ideal candidate will be responsible for handling calls and providing exceptional service to our US-based clients. We need someone with a fast-paced mindset who is comfortable making and receiving calls while maintaining professionalism and clarity at all times.

Responsibilities:

• Make outbound and receive inbound calls to/from US clients
• Provide clear, concise, and professional communication with clients
• Address client inquiries and provide solutions promptly
• Maintain strong client relationships through effective communication
• Troubleshoot and resolve client issues, ensuring a positive experience
• Document interactions and follow up on necessary actions
• Collaborate with internal teams to ensure client needs are met
• Adapt quickly to new processes or updates in client services
• Meet key performance metrics and deadlines consistently

Requirements:

• Excellent Communication Skills: Must be able to articulate ideas clearly and be highly polished in both written and verbal communication
• Fast and Efficient: Ability to think on your feet, multitask, and keep up with a fast-paced work environment
• Client-Focused: Comfortable building relationships with clients and providing exceptional customer service
• Tech-Savvy: Proficient with CRM software, email, and call systems
• Reliable: Strong organizational skills, attention to detail, and ability to meet deadlines
• US Work Hours: Available to work US business hours (9 AM - 5 PM EST/PST)
• Previous Experience: Experience in a client-facing role or customer service is a plus
• Polished: Professional appearance and demeanor on calls and emails