Admin Executive

Position Overview

We are seeking a reliable and proactive Administration Executive to manage day-to-day administrative and office operations at our Mumbai office. This role is critical to ensuring

smooth office functioning, supporting employees, and coordinating with internal teams and external vendors in a fast-paced startup environment.

What You’ll Be Doing

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Ensure smooth day-to-day functioning of the Mumbai office.

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Maintain a clean, organised, and well-managed office environment.

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Coordinate with vendors for office services such as housekeeping, pest control, security, repairs, etc.

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Track AMCs and warranties for office equipment and assets (ACs, fire extinguishers, biometric devices, electronics, etc.).

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Coordinate domestic and international travel bookings for employees and leadership as required.

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Process and track expense submissions accurately and within defined timelines.

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Organise and coordinate internal meetings, office events, and employee engagement activities.

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Manage logistics to ensure seamless execution of events and meetings.

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Maintain systematic records of inward and outward documents and materials.

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Track deliveries, couriers, and follow-ups.

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Maintain inventory of office supplies and ensure timely replenishment.

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Assist the HR team with onboarding logistics.

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Support new joiners with access, facilities, and office assets.

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Manage the biometric system, including employee registrations and updates.

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Manage the company’s online E-commerce account, including order tracking, shipment coordination, and issue resolution.

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Provide administrative support for ad-hoc requests and special projects across teams.

What You Bring to the Table

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Strong organisational and coordination skills.

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Experience in travel coordination and expense processing

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Proficiency in Outlook and basic office tools

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Someone who can independently manage office operations.

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Proactive problem-solver with a service-oriented attitude.

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Comfortable working in a growing startup with evolving needs.

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Ability to multitask, prioritise, and meet tight deadlines.

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Hands-on, ownership-driven mindset suitable for a startup environment.

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Prior experience in office administration or operations roles is required.