24+ Office Assistant Jobs in India

We have opening for Executive Personal Assistant for a Restaurant chain in Hadapsar

Experience : 0 to 2 years ( Fresher with good communication apply)

Role :

Planning, scheduling & coordinating appointments & meetings, providing

reminders, maintaining & updating diary of daily commitments & weekly

calendar on a proactive basis.

 Interacting with & rendering assistance to select HNI & VIP customers,

coordinating certain critical Outdoor Catering & party Orders, VIP

reservations, etc.

 Receiving calls, taking messages, screening & prioritizing calls & mails.

 Taking down dictations & appropriately drafting data points &

correspondences, proactively responding to queries received through

calls/mails based on feedback & preferences conveyed by the Chairman.

 Preparing, editing & compiling agendas, minutes, correspondences &

presentations.

 Organizing & maintaining files, documents as well as other office records,

both offline & online, preserving & safeguarding confidential data &

documents in an efficient manner.

 Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of

the Chairman & other senior executives, coordinating with outstation visitors

& proactively looking after their boarding & lodging arrangements, based on

preferences conveyed by the Chairman.

 Undertaking primary as well as secondary research & accordingly, developing

briefs, reports & presentations as per pre-determined timelines.

 Proactively observing & recording various discussions/conversations

undertaken by the Chairman from time to time & accordingly, framing action

plans.

 Managing communication pertaining to projects, new launches as well as

other such expansion & diversification undertakings that directly come under

the purview of the Chairman.

 Imparting induction & training to select employees hired for functions that are

directly or indirectly associated to those of the Chairman’s office.

 Coordinating with outstations suppliers & vendors (China, Italy, etc.)

quotations, purchase orders, purchase/ delivery Payment’s.

 Responding to various inquiries - internal as well as external, acting as a point

of contact between the Chairman& other employees, tracking the work plan

allocated to certain employees by the Chairman& monitoring timelines with

regard to the same.

 Organizing & maintaining files, documents as well as other office records,

both offline & online, preserving & safeguarding confidential data &

documents in an efficient manner.

 Negotiating with various suppliers, vendors & contractors, receiving

competitive quotations, making comparisons, making purchases of materials

& supplies based on feedback received from the Chairman.

 all coordination pertaining to maintenance, upkeep & repairs of corporate as

well as outlet & store infrastructure (on a case to case basis), as per directions

& preferences issued by the Chairman from time to time.

 Undertaking primary as well as secondary research & accordingly, developing

briefs, reports & presentations as per pre-determined timelines.

 Proactively observing & recording various discussions/conversations

undertaken by the Chairman from time to time & accordingly, framing action

plans.

Role : Executive Personal Assistant

Fresher can also apply

Location : Hadapsar ( Pune)

Key Responsibilities

1. Calendar & Office Management

• Plan, schedule, and coordinate appointments, meetings, and events for the Managing Director.
• Maintain and update daily and weekly calendars proactively.
• Provide timely reminders and ensure smooth workflow management.
• Organize and maintain physical and digital files, documents, and confidential records.

2. Communication & Coordination

• Receive, screen, and prioritize calls, emails, and messages for the MD.
• Act as a liaison between the MD and employees, departments, and external stakeholders.
• Handle VIP/HNI customer interactions, reservations, and special ODC/party orders.
• Manage communication related to projects, new launches, and expansion initiatives under the MD’s purview.
• Respond to internal and external inquiries and track work plans assigned by the MD.

3. Documentation & Reporting

• Take dictations and draft correspondences, data points, and responses based on the MD’s preferences.
• Prepare, edit, and compile agendas, minutes of meetings, reports, presentations, and briefs.
• Observe discussions conducted by the MD and translate them into actionable plans for execution.

4. Travel & Hospitality Coordination

• Arrange domestic and international travel, ticketing, hotel bookings, and logistics for the MD and senior executives.
• Coordinate boarding and lodging for outstation visitors based on MD’s instructions.

5. Vendor, Supplier & Procurement Coordination

• Coordinate with international suppliers and vendors (e.g., China, Italy) regarding quotations, purchase orders, and shipments.
• Negotiate with suppliers, contractors, and vendors to obtain competitive pricing.
• Manage purchase comparisons, approvals, and payments.

6. Operational & Infrastructure Support

• Oversee maintenance, upkeep, and repair work of corporate offices, outlets, and store infrastructure.
• Coordinate on a case-by-case basis as per MD’s directions.

7. Research & Analysis

• Undertake primary and secondary research on assigned topics.
• Prepare detailed briefs, reports, and presentations within stipulated timelines.

8. Employee Training & Onboarding

• Assist in induction and training of employees associated with or supporting the MD’s office

The Executive Assistant will act as the right hand to a dynamic and fast-paced leader, managing every detail of their professional and personal schedule. She will coordinate meetings, handle travel, manage communications, and ensure the leader’s day runs seamlessly. The role demands absolute discretion, grace under pressure, and the ability to anticipate needs before they arise.

She will be responsible for organizing calendars, screening calls, preparing reports, and managing confidential information with complete professionalism. From arranging last-minute travel to handling urgent requests and keeping the office running smoothly, she will make sure nothing falls through the cracks.

This role goes far beyond administrative work — it’s about being one step ahead, staying calm in chaos, and turning challenges into opportunities. The ideal person will be polished, organized, sharp, and unflappable — someone who thrives in high-pressure environments and takes pride in making things happen flawlessly behind the scenes.

She should be a fast learner, emotionally intelligent, articulate, and impeccably presentable, able to interact confidently with senior leaders, clients, and stakeholders. Above all, she must bring loyalty, discretion, and professionalism to every task, embodying the poise, intuition, and drive of a true executive gatekeeper.

Job Title: Assistant Coordinator & CRM Executive

Location: Faridabad

Department: Operations / Customer Relations

Reports To: Director/MD

Job Overview:

We are seeking a dynamic and detail-oriented Assistant Coordinator & CRM Executive to join our team. The ideal candidate will be responsible for supporting day-to-day operational activities, ensuring smooth internal coordination, and managing customer interactions through our CRM system. This role requires strong communication skills, multitasking abilities, and a customer-first mindset.

Key Responsibilities:

Assistant Coordination:

Assist in organizing and coordinating daily operations, meetings, and schedules.

Liaise with different departments to ensure smooth workflow and timely task completion.

Prepare reports, presentations, and other documentation as required.

Follow up on project timelines, task completion, and departmental coordination.

Maintain proper filing, documentation, and tracking of internal communications.

Manage and maintain the company’s CRM database with up-to-date client information.

Handle incoming customer queries, issues, and feedback via calls, emails, and CRM tools.

Track customer interactions and ensure timely follow-up and resolution.

Generate CRM reports and assist in analyzing customer trends and insights.

Support marketing and sales campaigns through CRM-based communications.

Ensure data accuracy and assist in CRM automation processes.

Key Skills Required:

Strong written and verbal communication skills (English & Hindi preferred).

Hands-on experience with CRM platforms (e.g., Zoho, Salesforce, HubSpot) preferred.

Proficient in MS Office (Word, Excel, PowerPoint).

Excellent organizational and coordination skills.

Ability to multitask and prioritize effectively.

Attention to detail and a proactive problem-solving approach.

Educational Qualification:

Bachelor’s degree in Business Administration, Marketing, or a related field.

Experience:

1–3 years of experience in a similar role (Assistant, Coordinator, CRM Executive, or Admin Support).

Work Environment:

6-day working

Office-based role with coordination across departments and client-facing responsibilities.

The job would entail managing. nurturing and converting leads generated from the ads and promotions. Client interaction via phone, whataspp. Community management on the LMS and Whatsapp community. Creating Reports, analytics and presentations for the sales funnel, Centre Manager who can coordinate amidst the marketing, ops, social media and trainers team and maintain an effective schedule of services to be offered annually. Additionally, Ability to multitask and work as executive assistant would be appreciated,

Job Title: Executive Assistant

• No of Vacancy 1
• Job Location Andheri / Malad
• Years of Experience 10+ years
• Salary 10-12 LPA
• Gender Open
• Working Days Monday to Saturday

 Manage executives' calendars, scheduling appointments, meetings, and travel arrangements.

 Screen and prioritize incoming communications, including emails, phone calls, and correspondence.

 Prepare agendas, presentations, and other materials for executive meetings and engagements.

 Conduct research and gather information to support decision-making and strategic initiatives

 Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities.

 Track project milestones, budgets, and deliverables, providing status reports as needed.

 Anticipate potential risks and proactively address issues to keep projects on track

About the Role:

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate is detail-oriented, professional, and capable of managing multiple priorities with discretion and efficiency.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.
• Handle confidential correspondence and documents with the utmost discretion.
• Prepare reports, presentations, and meeting agendas as required.
• Coordinate internal and external communications on behalf of the executive.
• Assist in tracking key projects, deadlines, and deliverables.
• Take meeting minutes and follow up on action items as needed.
• Liaise with stakeholders, clients, and team members on behalf of the executive.
• Perform general administrative tasks such as filing, expense reporting, and data management.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an Executive Assistant or similar administrative role.
• Excellent verbal and written communication skills in English.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational and time-management skills.
• Ability to work independently in a fast-paced, remote or hybrid environment.

Preferred Qualifications:

• Experience supporting C-level executives.
• Familiarity with project management tools (e.g., Asana, Trello, Monday.com).
• Prior experience working with international teams or clients.

Why Join Us:

• Competitive salary and benefits
• Work with a dynamic and collaborative team
• Opportunities for growth and development

Position: Executive Assistant

Job Summary: The Executive Assistant provides high-level administrative support to the executive team by managing daily schedules, communications, and organizational tasks to ensure the smooth operation of the executive office.

Key Responsibilities:

• Calendar Management: Manage and prioritize the executive’s schedule, including appointments, meetings, travel, and events.
• Communication: Act as the first point of contact for all communications directed to the executive, including handling phone calls, emails, and correspondence.
• Travel Coordination: Arrange travel, accommodations, and itineraries for business trips, including preparing detailed travel schedules.
• Meeting Coordination: Organize and schedule meetings, conferences, and calls; prepare agendas, materials, and reports for meetings.
• Document Preparation: Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Project Management: Assist with the coordination and tracking of projects, deadlines, and deliverables.
• Expense Management: Manage and process expenses and invoices, ensuring that receipts and reimbursements are properly handled.
• Research & Reporting: Conduct research and compile reports or presentations as required by the executive.
• Confidentiality: Handle sensitive and confidential information with integrity and discretion.
• Office Management: Maintain office supplies, organize files, and perform other administrative tasks to ensure a well-organized and efficient workspace.

Requirements:

• Education: Bachelor’s degree in business administration or related field preferred.
• Experience: Proven experience as an Executive Assistant or in other administrative roles.
• Skills:
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• High attention to detail and problem-solving skills.
• Ability to multitask and prioritize effectively.
• Professional demeanor and ability to work under pressure.

Company: Misuraa Projects LLP

Location: Laxmi Industrial Estate, Andheri West, Mumbai

Website: www.misuraa.com

Responsibilities:

• Manage the Managing Partner's calendar, including scheduling meetings and travel arrangements.
• Handle communication on behalf of the Managing Partner, including emails, calls, and correspondence.
• Assist in preparing agendas, taking minutes, and coordinating logistics for meetings.
• Organize travel plans, including flights, accommodations, and itineraries.
• Coordinate tasks for projects, track progress, and ensure deadlines are met.
• Maintain well-organized digital and physical records for efficient information access.
• Build and manage professional relationships with stakeholders and act as a liaison.
• Address challenges proactively and support daily operational tasks as needed.

Requirements:

• Strong follow-up and organizational skills.
• Proficiency in Microsoft Office and Google Workspace, with advanced Excel skills.
• Excellent verbal and written communication in English; shorthand skills are a plus.
• Minimum 2 years of experience as an assistant or secretary.

Perks:

• Competitive leave structure, performance bonus, Sunday off, and leave encashment.
• Positive work environment promoting teamwork and mutual respect.

Job Type: Full-time

Pay: ₹24,000.00 - ₹26,000.00 per month

We're Hiring! Join Our Team at Heer Global Collaborations 🚀

We're on the lookout for passionate and skilled individuals to fill the following positions:

Office Assistant

• Experience: 2-3 years

RESPONSIBILITIES & DUTIES:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.

• Prepare internal and external corporate documents for team members and industry partners.

• Schedule meetings and appointments and manage travel itineraries.

• Arrange corporate events to take place outside of the workplace, such as fund-raising events and staff appreciation events. • Maintain an organized filing system of paper and electronic documents.

• Uphold a strict level of confidentiality.

• Develop and sustain a level of professionalism among staff and clientele.

QUALIFICATIONS & SKILLS:

• Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management.

• Advanced Microsoft Office skills, with the ability to become familiar with firm-specific programs and software.

• Proficiency in collaboration and delegation of duties.

• Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.

• Exceptional interpersonal skills.

• Friendly and professional demeanor. 

Office Assistant:

• Back office administration and support personnel
• Good organizational skills
• These tasks may include, proofreading, providing support service to the team, data entry
• Multitasking & Clerical work

• Back office administration and support personnel
• Good organizational skills
• These tasks may include, proofreading, providing support service to the team, data entry
• Multitasking & Clerical work

Job Responsibilities

• Manage, coordinate and arrange senior executives travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Acting as the point of contact among executives, employees, clients and other external partners
• Manage correspondence flow in a timely and accurate manner
• Manage the MDs calendar and set up meetings
• Format information for internal and external communication memos, emails, presentations, reports
• Help prepare for meetings and accurately record the minutes from meetings.
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Maintain professionalism and strict confidentiality with all maters pertaining to the Company and all the senior executives.

Skills and Qualifications

• 4 - 8 years experience in a similar role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office, Virtual meeting platforms (Zoom, Google Meet etc) with an aptitude to learn new software and systems
• Familiar with international travel arrangements
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to maintain company confidences

Only Male Cadidate 

Must have Experience in HR field 

Responsibilities -

Excellent in Follow ups

Good command in excel/Google sheets

Excellent in schedule maintenance.

Prepare internal and external reports

Uphold a strict level of confidentiality.

Diary management and arranging appointments, booking meeting rooms and   conference facilities.

Requirements-

Only female candidates with Good communication skills.

Strong personality with ability to get the work done.

Location - Bangalore
Salary - Upto 35k
Languages - Hindi /English / Kannada .
(Hindi is Must )
Note - We are looking only for Married candidates.  

We are looking for a energetic and smart individual who can act as an assistant to our CEO and engage in daily activities at Spacenos.

• Street smart attitude.
• Ability to learn and improvise.
• Problem solving and analytical ability.
• Passion for technology and products.
• Should be able to sell anything to anyone.

• Multi-tasking and efficient time management.

1. Support the CEO in day to day activities at Spacenos.
2. Collaborate and engage with different teams.
3. Improvise the plans and optimise activities.
4. Deliver smart ideas and solutions to problems.
5. Pitch and sell anything and everything.

6. Act as a bridge between teams and the CEO.

Spacenos is the fastest-growing start-up which is innovating in the finance, edtech and marketing domain since 2015 and won multiple awards and recognitions from more than 40+ MNCs and Fortune 500 companies. Our Clients are based out of the U.S.A and Australia. We are funded & Supported by Government of Karnataka, Angel Investors and International Grants.

1. Apply for your CV and past work to be reviewed.
2. Receive a telephonic interview or assessment upon filling the final step form.
3. Receive offer letter if selected.

Apply soon, the earliest applicant would be preferred over the late applicants.

• Supervise and monitor the work of HK staff. As their manager, he/she will supervise, mentor, train, and coach our office staff and delegate assignments to ensure maximum productivity.
• Oversee general office operation and facilities management
• Implement and maintain procedures/office administrative systems
• Coordinate company events or conferences, which will include
• Handle all correspondences, complaints, and queries about the office and office facilities.
• Manage office logistics: You will be responsible for maintaining the inventory of office supplies and equipment like stationery and furniture maintaining proper stock levels at all times
• Handle reports and contracts for different activities and vendors, creating presentations and other management-level reports.

We have an Urgent Job Opening for Female Executive Assistant to Director @ Andheri (West)

Job Role:

Scheduling daily meetings on behalf of Director.

Diary management including travel, meetings & conference management.

Acting as the point of contact among employees, clients and other external partners.

Managing the directors day-to-day calendar, including fixing appointments and prioritizing the most sensitive matters.

Prepare weekly, monthly or quarterly reports.

Required Skills:

Excellent verbal and written communications skills.

Outstanding organizational and time management skills.

Must have minimum 3 years of relevant experience as a Executive Assistant to Director.

Only Female Candidates can apply.

Interested candidates can send their updated CV.

Nextyn is looking for a highly motivated individual with good communication skills for an operations role. 
The individual will be responsible for communicating with the team, setting up meetings and coordinating payments. 
Must be good with:

1. Communication Skills (English)
2. Microsoft Excel
3. Microsoft Word
4, Microsoft Powerpoint

• Maintaining and updating databases in Excel, Mailchimp and other platforms 
• Executing marketing campaigns on Mailchimp and other email marketing platforms
• Montoring calendars and booking in meetings and calls for the management team 
• Competitor research, analysis and reporting
• Liaising and co-ordinating with suppliers including design agencies, hotels, publications and others
• Ad hoc support to team including assisting with events and promotional activity