Executive Assistant

at magma consultancy

Executive Assistant

magma consultancy

Company

Home

Executive Assistant

at magma consultancy

Posted by Anjali Chitravel

2 - 5 yrs

₹10L - ₹12L / yr

Remote only

Skills

Office Assistant

Executive search

Executive support

calendaring

Time management

Administrative support

Position: Executive Assistant

Job Summary: The Executive Assistant provides high-level administrative support to the executive team by managing daily schedules, communications, and organizational tasks to ensure the smooth operation of the executive office.

Key Responsibilities:

Calendar Management: Manage and prioritize the executive’s schedule, including appointments, meetings, travel, and events.
Communication: Act as the first point of contact for all communications directed to the executive, including handling phone calls, emails, and correspondence.
Travel Coordination: Arrange travel, accommodations, and itineraries for business trips, including preparing detailed travel schedules.
Meeting Coordination: Organize and schedule meetings, conferences, and calls; prepare agendas, materials, and reports for meetings.
Document Preparation: Draft, proofread, and edit correspondence, reports, presentations, and other documents.
Project Management: Assist with the coordination and tracking of projects, deadlines, and deliverables.
Expense Management: Manage and process expenses and invoices, ensuring that receipts and reimbursements are properly handled.
Research & Reporting: Conduct research and compile reports or presentations as required by the executive.
Confidentiality: Handle sensitive and confidential information with integrity and discretion.
Office Management: Maintain office supplies, organize files, and perform other administrative tasks to ensure a well-organized and efficient workspace.

Requirements:

Education: Bachelor’s degree in business administration or related field preferred.
Experience: Proven experience as an Executive Assistant or in other administrative roles.
Skills:
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
High attention to detail and problem-solving skills.
Ability to multitask and prioritize effectively.
Professional demeanor and ability to work under pressure.

Position: Executive Assistant

Key Responsibilities:

Calendar Management: Manage and prioritize the executive’s schedule, including appointments, meetings, travel, and events.
Communication: Act as the first point of contact for all communications directed to the executive, including handling phone calls, emails, and correspondence.
Travel Coordination: Arrange travel, accommodations, and itineraries for business trips, including preparing detailed travel schedules.
Meeting Coordination: Organize and schedule meetings, conferences, and calls; prepare agendas, materials, and reports for meetings.
Document Preparation: Draft, proofread, and edit correspondence, reports, presentations, and other documents.
Project Management: Assist with the coordination and tracking of projects, deadlines, and deliverables.
Expense Management: Manage and process expenses and invoices, ensuring that receipts and reimbursements are properly handled.
Research & Reporting: Conduct research and compile reports or presentations as required by the executive.
Confidentiality: Handle sensitive and confidential information with integrity and discretion.
Office Management: Maintain office supplies, organize files, and perform other administrative tasks to ensure a well-organized and efficient workspace.

Requirements:

Education: Bachelor’s degree in business administration or related field preferred.
Experience: Proven experience as an Executive Assistant or in other administrative roles.
Skills:
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
High attention to detail and problem-solving skills.
Ability to multitask and prioritize effectively.
Professional demeanor and ability to work under pressure.

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About magma consultancy

Founded :

2021

Type :

Services

Size :

20-100

Stage :

Bootstrapped

About

N/A

Company social profiles

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