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Job Title: Executive Assistant
Experience: 2-4 years
Location: Mumbai ( 5 days work from office)
WHO WE ARE
TIFIN is a fintech platform backed by industry leaders including JP Morgan, Morningstar, Broadridge,
Hamilton Lane, Franklin T empleton, Motive Partners, and others. We are committed to creating
engaging wealth experiences to improve financial lives through AI and investment
intelligence-powered personalization. Our goal is to transform the wealth management space as
personalization has transformed movies and music, with the added responsibility of delivering better
wealth outcomes.
Our team leverages design and behavioral science to create compelling user experiences through
software and APIs. By applying investment science and intelligence, we build algorithmic engines that
enable better investor outcomes, matching individuals to financial advice and investments based on
their unique needs and goals across our investment marketplace and advisory divisions.
OUR VALUES: Go with your GUT
- Grow at the Edge: We encourage personal growth by stepping out of our comfort zones and finding our "genius zones" through self-awareness and integrity. No excuses.
- Understanding through Listening and Speaking the Truth: We communicate transparently with radical candor, authenticity, and precision to foster shared understanding. We challenge each other, and once decisions are made, we commit fully.
- Win for Team win: We take ownership, working in our genius zones to achieve success. We inspire each other with energy and attitude, moving together in formation to win as a team.
ROLE OVERVIEW
What We’re Looking For:
- Experience: 3–4 years in a similar role.
- Location: Based in Mumbai, comfortable with working 5 days a week from the office.
- Skills: Exceptional calendar management, organizational skills, and the ability to handle
- personal tasks with discretion and efficiency.
- Proficiency in communication and time management tools is a must.
- Previous experience working in a startup environment
Key Responsibilities:
- Efficiently manage the executive’s calendar, scheduling, and travel arrangements.
- Coordinate meetings, events, and follow-ups to ensure smooth day-to-day operations.
- Handle personal tasks and confidential information with the utmost professionalism.
- Serve as a reliable point of contact for internal and external stakeholders.
REQUIRE TRAVEL EXECUTIVE
SKILLS- RESERVATION, TICKETING, PACKAGES
GENDER- MALE
EDUCATION- GRADUATE
EXPERIENCE- 3 YEARS
LOCATION- PITAMPURA, DELHI/Mumbai
SALARY –UPTO 40K
REQUIRE TRAVEL EXECUTIVE
SKILLS- RESERVATION, TICKETING, PACKAGES
GENDER- MALE
EDUCATION- GRADUATE
EXPERIENCE- 3 YEARS
LOCATION- PITAMPURA, DELHI
SALARY –UPTO 40K
REQUIRE TRAVEL EXECUTIVE
SKILLS- RESERVATION, TICKETING, PACKAGES
GENDER- ANY
EDUCATION- GRADUATE
EXPERIENCE- 3 YEARS
LOCATION- Navi mumbai
SALARY –UPTO 35K
You will work in the India office (INO), which currently comprises ~1000 Firm members and external workers. You would oversee, guide and direct operations and strategy for all functions pertaining to Location management, Travel (Air, Ground transportation, Hotels and Guesthouses), Executive Assistants (90 members), Visual Graphics (50 members), Events management for the office, as well as personnel practices for our support staff.
You would work very closely with the Office Manager and senior leadership of the Firm in this role. You will also engage extensively with the Director of Professional Development, Director of Finance and Director of Strategic Initiatives for the India office. You would connect and collaborate with the local Partner group and different office functional teams (e.g., IT/ finance, etc.) besides your regional/ global counterparts.
What You'll Do:
- You would be responsible for end-to-end planning, strategy, and guidance on all activities pertaining to Real estate, Assistants cohort, Visual Graphics, Travel, Events and operations for the office, and personnel management for the support staff.
- You will engage with stakeholders at multiple levels to strategize, manage and problem-solve on-the-job to ensure that the office is compliant with all legal and regulatory requirements surrounding these areas of work.
- You would design and oversee personnel practices for support staff across departments, including recruiting, evaluation, compensation, benefits, training, and development.
- In addition, you would mentor and provide leadership support to functional managers to ensure that high-quality support is provided to consultants; establish and monitor adherence to core processes and policies and constantly innovate support models to continuously enhance efficiency and effectiveness.
- You would be responsible for overseeing physical facilities (e.g., lease arrangements, construction projects), working with leadership and Firm Real Estate to design optimal solutions that balance cost and functionality. You would work with functional managers to develop financial plans and track/report key performance metrics; with office leadership and finance team, manage office support economics and proactively identify and execute improvement opportunities.
- As appropriate, you would need to facilitate external administrative interactions - e.g., government and regulatory bodies, service agents, tax, corporate registrations. As and when needed, you would be required to support office leadership in risk management, including client arrangements, confidentiality and working papers processes, disaster preparations and business continuity planning.
- You would oversee the events function within the office; providing guidance on every event undertaken by the team.
- You would also manage the travel function for INO, driving strategic partnerships and providing oversight on travel operations.
- You would be expected to liaise with Firm/regional leaders and other cells to integrate the office with relevant administrative networks, processes and policies and share and implement best practices where appropriate.
Qualifications :
The ideal candidate will have:
- 15+ years' experience in managing administration, travel and personnel-related operations, strategy, and compliances for a large-sized organization or multinational company
- At least a Bachelor's degree; an MBA would be an added advantage
- Broad business acumen; finance/ operations knowledge will be a plus
- Thorough familiarity with office administration, real estate, personnel management, travel, and events
- Senior presence and ability to develop strong, collaborative relationships with office/practice leaders
- Excellent problem solving, analytic, and project management skills
- Outstanding communication and negotiation skills
- Strong team leadership and people development ability
Help customers find their dream adventure - help them plan it, address queries, and with their final booking. Coordinate with adventure travel suppliers on a regular basis to collect required documents, content, booking information and related data.
Obviously have fun while you are doing it.
We expect you to have:
1-3 years experience in role of sales support, B2B sales support and/or office administration. Experience in working with a travel agency, travel website, travel sales back office or similar will be strongly preferred. Strong preference to candidates who have experience working with adventure travel. A preference towards operating in an environment where you are independent, organized, and can handle situations that require extreme multi-tasking. We are open to remote working permanently and will evaluate candidates from any part of India.
We Are:
An adventure travel startup out of Mumbai. Selling rafting, paragliding, trekking, camping, scuba diving, cycling, rock climbing and more online and offline.