Executive Assistant

JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

·        Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

·        Handle sensitive and complex issues in a professional and objective manner.

·        Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

·        Help in creating and setting systems in place, Manage and set up meeting calendars.

·        Help in building a desirable culture of the Institute under guidance from management.

·        Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

·        Maintain records of Director’s contacts.

·        Screen calls, enquiries and requests, and deal with them when appropriate.

·        Produce documents, briefing papers, reports, and presentations for the Director.

·        Act as the point of contact among Key managers, clients, and other external partners.

·        Format information for internal and external communication for emails, presentations, and reports.

·        Maintaining a high level of confidentiality and professionalism in all aspects of the role.

·        On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

·        Take minutes during meeting.

Job Requirement

·      Work experience as an Executive Assistant or similar role.

·      Excellent MS Office knowledge.

·      Outstanding organizational and time management skills.

·      Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).

·      Excellent verbal and written communications skills and confidentiality.

We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. The main responsibility will include providing support to the Founders. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Experience Required: 1+ years of experience Location: Bengaluru

Responsibilities

• Manage professional and personal scheduling for the Founder, including agendas, mail, email, client management, task management .
• Coordinate complex scheduling and calendar management, as well as content and flow of
• information to the founder.
• Reminding the Director of important tasks and deadlines and ensuring tasks are completed on time.
• Maintain the highest level of confidentiality and adherence to policies and procedures.
• Manage diaries by scheduling, prioritizing, and managing appointments, travel arrangements, and papers for meetings.
• Maintain effective communication and working relationships with key partners and stakeholders at an operational level; the organisation’s senior management team and key internal and external stakeholders.
• Provide support to other members of the Directorates as necessary.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications, both internal and external.

Admin Executive

Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area

Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.

Reporting To: Director

Company Name

A&D International (Part of Art Asia)

Company details

Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.

Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.

At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging. 

Location - Mahindra world city, Ajmer road

Mode of Working - Work from the office

Days of Working - 6 days

Responsibilities

Role Overview

We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.

Key Responsibilities

Vendor Management

• Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
• Negotiate contracts, pricing, and service-level agreements (SLAs)
• Track vendor performance and ensure adherence to agreed service standards
• Process vendor invoices, maintain records, and coordinate with finance for timely payments
• Conduct periodic vendor evaluations and audits

Administration & Office Management

• Oversee daily administrative operations to ensure smooth office functioning
• Manage procurement and inventory of office supplies and assets
• Maintain administrative records, documentation, and compliance trackers
• Support internal teams with logistical and administrative requirements
• Coordinate travel, accommodation, and event arrangements as needed

Facilities Management

• Ensure optimal functioning of office infrastructure, utilities, and equipment
• Coordinate with internal teams and external service providers for repairs and maintenance
• Monitor facility-related budgets and cost optimization initiatives
• Ensure workplace safety, compliance, and adherence to company policies
• Manage office space utilization and seating arrangements

Housekeeping & Workplace Hygiene

• Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
• Schedule and monitor cleaning activities across office premises
• Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
• Conduct routine inspections and maintain quality standards

Interview process - Virtual and Face-to-Face

Skills:

Required Qualifications & Skills

• Bachelor’s degree in any discipline
• 2–5 years of experience in administration, facilities, or vendor management
• Strong vendor negotiation and stakeholder management skills
• Good understanding of facility operations and office administration processes
• Proficiency in MS Office (Excel, Word, Outlook)
• Strong organizational and multitasking abilities
• Attention to detail with a problem-solving mindset

Why Join Us?

• Work with leading furniture export industry
• Work will consistently growing company
• Work with Leaders of 25 years+ experience
• Amazing work Life Culture with Growth opportunities

About Fibrocast

FIBROCAST is a leading FRP, GRP & GRC products and composite infrastructure solutions company, committed to delivering innovative, high-quality, and sustainable solutions.

We are looking for a responsible and organized HR & Administration Executive to manage HR operations, office administration, employee records, and day-to-day administrative activities.

Key Responsibilities

Human Resources (HR)

• Recruitment and selection
• Employee documentation and personnel record management
• Attendance and leave management
• Salary computation and payroll coordination
• HR policy and handbook implementation
• Statutory compliance coordination (PF, ESIC, PT, etc.)
• Maintaining and updating the employee database
• Preparing HR letters, including offer letters, appointment letters, relieving letters, experience letters, and Full & Final Settlement documentation

Administration

• Office supplies and inventory management
• Asset management (Laptop, Mobile, iPad, Keyboard, Mouse, etc.)
• Ticket booking, travel, and accommodation arrangements
• Housekeeping and security supervision
• AMC (Annual Maintenance Contract) coordination
• Courier and dispatch management
• Utility bill management
• Office maintenance and repair coordination
• ID card and access management
• Documentation and record keeping
• Petty cash management
• Weekly expense and 15-day expense tracking
• DA/TA (Daily Allowance/Travel Allowance) checking and verification

Eligibility & Skills

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.
• Knowledge of HR operations and office administration.
• Basic understanding of payroll, attendance, and statutory compliance.
• Good communication and organizational skills.
• Proficiency in MS Excel, MS Word, and other office tools.
• Ability to manage multiple tasks and maintain confidentiality.
• Prior experience in HR and administration will be an advantage.

What We Look For

• Responsibility & Ownership
• Ability to handle HR and administrative activities independently and efficiently.
• Attention to Detail
• Accuracy in employee records, salary calculations, expenses, and documentation.
• Coordination Skills
• Effective coordination with employees, management, vendors, and service providers.

We are looking for a responsible and organized Office Executive to handle day-to-day office activities and administrative tasks. The candidate will be responsible for maintaining office records, coordinating with employees and clients, handling documentation, and ensuring smooth office operations.

Key Responsibilities:

• Manage day-to-day office administrative activities.
• Maintain files, records, documents, and office data.
• Handle emails, calls, and general office correspondence.
• Coordinate with clients, employees, vendors, and other departments.
• Prepare reports, documents, and basic Excel sheets.
• Maintain attendance and other office-related records.
• Handle printing, scanning, filing, and documentation work.
• Support management and other departments with administrative tasks.
• Ensure smooth functioning of daily office operations.

Required Skills:

• Good communication skills.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Good organizational and time-management skills.
• Ability to handle multiple tasks.
• Basic computer knowledge.
• Marathi/Hindi/English communication skills will be an advantage.

Qualification:

• Minimum 12th Pass / Graduate.
• Freshers can apply.
• Previous office/admin experience will be an advantage.

Job Type:

Full Time | On-site

Company: Sisuni Technology Pvt Ltd

Position: Legal Counsel / Corporate Lawyer

Employment Type: Full-Time / Part-Time / Retainer

Experience: 2+ Years

Work Mode: Remote / Hybrid

Job Description

Sisuni Technology Pvt Ltd is looking for a Corporate Lawyer / Legal Counsel to handle the company’s legal, contractual, compliance, employment, intellectual-property, and technology-related legal requirements.

Key Responsibilities

* Draft and review employment agreements, NDAs, contracts, and service agreements.

* Review vendor, client, partnership, and business agreements.

* Handle IT, SaaS, software and technology-related legal matters.

* Protect company intellectual property, source code, trademarks, and confidential information.

* Advise management on corporate and employment-law matters.

* Prepare legal notices and responses when required.

* Support company registration, licensing, and regulatory compliance.

* Review privacy policies, Terms & Conditions, and website legal documents.

* Advise on data protection and cybersecurity-related legal requirements.

* Identify contractual and business risks and recommend solutions.

* Coordinate with external lawyers, government authorities, and legal professionals when required.

* Maintain proper records of contracts and legal documents.

Required Qualifications

* Bachelor’s degree in Law (LLB or equivalent).

* Corporate/commercial law experience preferred.

* Experience with technology companies, SaaS, IT, or software businesses is an advantage.

* Strong contract-drafting and negotiation skills.

* Good written and verbal communication.

* Ability to work independently and maintain strict confidentiality.

Preferred Experience

Experience with:

IT & SaaS | Employment Law | Contracts | Intellectual Property | Data Protection | Corporate Compliance | Technology Law

How to Apply

Please send:

* Updated CV

* Legal qualification details

* Bar/Professional registration details, if applicable

* Relevant corporate/technology legal experience

* Expected salary/retainer

* Availability

Key Responsibilities

● Verify client documents and evidence for accuracy, completeness, and compliance with company standards.

● Communicate effectively with clients to clarify discrepancies, request additional documentation, or provide updates.

● Maintain organized records of verification statuses and client interactions.

● Collaborate with internal teams to resolve documentation or process-related issues.

● Prepare and maintain reports summarizing verification outcomes.

● Manage daily tasks efficiently to meet deadlines and maintain workflow consistency. 

Key Requirements

Education: Bachelor's degree in any discipline with a strong academic record.

Experience: Freshers are welcome to apply.

Candidates with 6 months or more of experience in any field are also eligible; however, prior experience in backend operations, document verification, or customer support roles will be preferred.

Technical Skills:

● Proficiency in Microsoft Excel and basic computer applications.

● Familiarity with documentation tools and verification processes.

Communication Skills:

● Strong verbal and written communication in English.

● Ability to handle client communication professionally and clearly.

Other Skills:

● Excellent attention to detail and accuracy.

● Strong problem-solving and time management abilities.

● Willingness to work early morning shifts (5:00 AM – 2:00 PM IST). 

Job Title: Admin Manager.

Department: Operations.

Employment Type: Full-time

Location: HSR Layout, Whitefield, Indiranagar, JP Nagar, Koramangala & upcoming centres.

Compensation: 6LPA- 8LPA + Performance Incentives.

About the Role

We are looking for an experienced and highly organized Admin Manager to join Stance Health. This role involves leading the administration function across multiple centres, ensuring strong control over documentation, compliance, and facility operations, while managing a team of administrators.

The ideal candidate will have strong leadership capabilities, operational expertise, and hands-on experience in managing documentation, legal compliance, and multi-location administration in a fast-paced environment.

About Stance

Stance Health is an innovative physiotherapy and performance healthcare company specializing in injury prevention, pain management, movement optimization, and performance enhancement. Through technology-backed assessments, evidence-based treatment protocols, and long-term strength programs, we help individuals recover faster, move better, and perform at their highest potential.

We have 5 centers in Bangalore (HSR, Whitefield, Indiranagar, JP Nagar and Koramangala), currently doing 5000 sessions monthly. We're expanding Stance Health across Bangalore (through more centers) and have an immediate ambition to become the largest and best quality high performance center brand in the city.

Key Responsibilities

1. Team Management & Leadership

• Lead, manage, and mentor a team of Admin Executives across all centres.
• Define roles, track performance, and ensure accountability.
• Establish SOPs and streamline administrative processes.

2. Multi-Centre Operations Oversight

• Ensure smooth day-to-day operations across all centres.
• Act as the central point of control for administrative efficiency and issue resolution.
• Maintain consistency in processes and service standards across locations.

3. Facility Management

• Oversee end-to-end facility operations for clinics and gyms.
• Ensure all centres are fully functional, compliant, and well-maintained.
• Handle escalations and preventive maintenance planning.

4. Delivery & Logistics Management

• Own and manage all deliveries (equipment, supplies, new centre setup).
• Ensure timely coordination, tracking, and execution across locations.
• Plan logistics for new centre launches.

5. Vendor Management & Procurement

• Identify, onboard, and manage vendors for all operational needs.
• Negotiate contracts, pricing, and SLAs.
• Monitor vendor performance and ensure quality standards.

6. Documentation & Legal Compliance (Critical Responsibility)

• Own and maintain all centre-related documentation, including leases, vendor agreements, licenses, and compliance records.
• Ensure all legal and regulatory requirements for each centre are fulfilled, updated, and properly documented.
• Maintain an organized, audit-ready documentation system across centres.

7. Financial & Administrative Documentation Control

• Track and maintain all financial and operational documents related to centres (invoices, contracts, expense records, etc.)
• Coordinate with Finance to ensure accurate documentation and timely submissions
• Ensure proper record-keeping, verification, and audit readiness

8. Location Scouting & Expansion Support

• Lead identification and evaluation of new properties
• Coordinate site visits, documentation, and readiness for launch

9. Cross-functional Coordination

• Work closely with HR, Finance, and Operations teams
• Support budgeting, cost control, and operational planning

Qualifications & Requirements

• Bachelor’s degree (B.Tech, BBA, B.Com or equivalent), Master’s degree is a plus.
• 4-8years of experience in administration, facility management, or operations.
• Strong experience in documentation management and compliance handling.
• Proven experience managing teams and multi-location operations (mandatory).
• Strong leadership, negotiation, and problem-solving skills.
• Proficiency in MS Office (Excel proficiency preferred).
• Must own a bike/scooter and have a valid driving license.

What WeOffer

• Competitive salary aligned with experience and leadership role.
• Opportunity to lead and scale operations across multiple centres.
• High ownership role with direct operational impact.
• Collaborative and performance-driven work environment.

JD: Hr Executive: 0 to 4 Years

Location: Ahmedabad (Work from Office)

HR Executive and admin Responsibilities:

· Experience of 0 to 4 Years for HR preferable in IT organization.

· Responsible for documentation from hiring to retire

· Adhere to HR statutory requirement for example labour law

· Maintain the HR employee database

· Manage the timesheet of the team

· Make the team adhere to company policies and amend based on the need

· Address employee’s queries and grievances

· Able to handle Recruitment on his own.

· Self-learner and independently able to deliver results.

· Regular update of status to Management

· On boarding and off boarding responsibilities

· Able to manage all Admin tasks for the organization.

· Able to plan and execute employee engagement activities.

· Help in appraisal of Employees

· Go about as an expert to administrators and staff in regards to arrangements needed

· Prepare for training and orientation if needed

· Counsel employees and address the concern of employees

· Asses and maintain employee benefits programs and inform employees of the same

· Complete HR operational requirements by scheduling and assigning employees; following up on work results

· Able to lead the team for recruitment and have knowledge of recruitment process and tools needed for same.

Requirements

· Proven work experience as an HR and admin Operations

· Good knowledge of Employment and Labour law

· Hands-on experience with Human Resources Information Systems

· Experience designing compensation and benefits packages

· Ability to develop and successfully implement clear and fair company policies

· Excellent analytical and decision-making abilities

· Team management skills

About the company

House AI is an AI interior design app from Addicting Elements LLC that turns a photo of any room, exterior or garden into a photorealistic redesign in about 15 seconds, with 300+ styles on iOS, Android and the web, plus Shop from Image to find the real, in-stock furniture in a finished design across 330 retailers.

This role sits on the Creative team of the Creator Growth Internship Program. Build the before-and-after reveals, app demos and templates that make House AI videos look sharp.

Responsiblities

• Triage the inbox every weekday: draft replies to routine emails and flag what needs a decision.
• Schedule meetings, calls and candidate interviews across Indian and US time zones, and handle every reschedule.
• Send invites, confirmations and reminders, and share an agenda before each meeting.
• Keep a follow-up list of every open promise, who owes it and when it is due.
• Prepare short notes before important calls and write up the next steps after them.

Requirements

• A high school student, a college student or a fresher. There are no degree or grade requirements.
• Very organized and reliable: you check the inbox and calendar every weekday.
• Comfortable with Gmail and Google Calendar, including scheduling for someone else.
• You write short, polite, professional emails.
• Careful and discreet with confidential information.

Details

• Duration: 1 month
• Type: Unpaid, remote, flexible hours. Commission-based affiliate earnings available.
• Perks: Certificate of Completion, Letter of Recommendation

This is a one-month, remote, unpaid internship with a commission-based affiliate earning opportunity. Commission is linked to the results and value generated through eligible content and referrals. The opportunity is suitable for candidates seeking practical social media experience, a creative portfolio, and performance-based earning potential.