Executive Assistant to Director

Bombay Electricals Project & Supplies India Pvt. Ltd

Executive Assistant to Director

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Executive Assistant to Director

at Bombay Electricals Project & Supplies India Pvt. Ltd

Agency job

via Recruit Square

2 - 5 yrs

₹5L - ₹7L / yr

Mumbai

Skills

Travel management

Process management

Team Management

MS-Office

Process improvement

Reporting

Key Responsibilites

1. Administrave Support

 Manage calendars, schedule appointments, and coordinate meetings.

 Handle travel arrangements: flights, hotels, visas, transporation.

 Prepare agendas, minutes of meetings, and follow-up actions.

 Draft emails, letters, reports, and presentations.

 Maintain filing systems (digital and physical).

2. Communication & Coordination

 Act as a point of contact between the executive and internal/external stakeholders.

 Manage incoming calls, messages, and correspondence.

 Coordinate with diﬀerent departments for updates, approvals, and deadlines.

3. Oﬃce & Task Management

 Track daily tasks, priorites, and deadlines for the executive.

 Support in planning events, meetings, conferences.

 Handle expense reports, reimbursements, and vendor coordina on.

 Ensure the executive’s oﬃce is organized and functioning eﬃciently.

4. Project & Follow-up Support

 Monitor ongoing projects, deadlines, and deliverables.

 Conduct research and prepare summaries or briefings.

 Assist in data collec on, documentation, and presentations for meetings.

5. Confidential Support

 Maintain strict confidenality of sensitive information.

 Handle personal tasks when required (top zonal based on role requirement).

Required Skills & Qualifications

 Bachelor’s degree in any discipline.

 2–5+ years of experience as an Executive Assistant or similar role.

 Strong verbal and written communication skills.

 Proficiency in MS Oﬃce

 Excellent me management and organizational abilities.

 Ability to multi task, work under pressure, and prioritize eﬀectively.

 Professional appearance and behaviour.

 High level of discretion and integrity.

Preferred Skills

 Knowledge of oﬃce management systems.

 Experience in working with senior executives or in fast-paced environments.

 Strong problem-solving and decision-making skills.

Work Environment

 Oﬃce-based role (with occasional travel if required).

 Availability beyond oﬃce hours when necessary for urgent tasks.

Key Responsibilites

1. Administrave Support

 Manage calendars, schedule appointments, and coordinate meetings.

 Handle travel arrangements: flights, hotels, visas, transporation.

 Prepare agendas, minutes of meetings, and follow-up actions.

 Draft emails, letters, reports, and presentations.

 Maintain filing systems (digital and physical).

2. Communication & Coordination

 Act as a point of contact between the executive and internal/external stakeholders.

 Manage incoming calls, messages, and correspondence.

 Coordinate with diﬀerent departments for updates, approvals, and deadlines.

3. Oﬃce & Task Management

 Track daily tasks, priorites, and deadlines for the executive.

 Support in planning events, meetings, conferences.

 Handle expense reports, reimbursements, and vendor coordina on.

 Ensure the executive’s oﬃce is organized and functioning eﬃciently.

4. Project & Follow-up Support

 Monitor ongoing projects, deadlines, and deliverables.

 Conduct research and prepare summaries or briefings.

 Assist in data collec on, documentation, and presentations for meetings.

5. Confidential Support

 Maintain strict confidenality of sensitive information.

 Handle personal tasks when required (top zonal based on role requirement).

Required Skills & Qualifications

 Bachelor’s degree in any discipline.

 2–5+ years of experience as an Executive Assistant or similar role.

 Strong verbal and written communication skills.

 Proficiency in MS Oﬃce

 Excellent me management and organizational abilities.

 Ability to multi task, work under pressure, and prioritize eﬀectively.

 Professional appearance and behaviour.

 High level of discretion and integrity.

Preferred Skills

 Knowledge of oﬃce management systems.

 Experience in working with senior executives or in fast-paced environments.

 Strong problem-solving and decision-making skills.

Work Environment

 Oﬃce-based role (with occasional travel if required).

 Availability beyond oﬃce hours when necessary for urgent tasks.

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