Executive Assistant to Director
at Bombay Electricals Project & Supplies India Pvt. Ltd
Key Responsibilites
1. Administrave Support
Manage calendars, schedule appointments, and coordinate meetings.
Handle travel arrangements: flights, hotels, visas, transporation.
Prepare agendas, minutes of meetings, and follow-up actions.
Draft emails, letters, reports, and presentations.
Maintain filing systems (digital and physical).
2. Communication & Coordination
Act as a point of contact between the executive and internal/external stakeholders.
Manage incoming calls, messages, and correspondence.
Coordinate with different departments for updates, approvals, and deadlines.
3. Office & Task Management
Track daily tasks, priorites, and deadlines for the executive.
Support in planning events, meetings, conferences.
Handle expense reports, reimbursements, and vendor coordina on.
Ensure the executive’s office is organized and functioning efficiently.
4. Project & Follow-up Support
Monitor ongoing projects, deadlines, and deliverables.
Conduct research and prepare summaries or briefings.
Assist in data collec on, documentation, and presentations for meetings.
5. Confidential Support
Maintain strict confidenality of sensitive information.
Handle personal tasks when required (top zonal based on role requirement).
Required Skills & Qualifications
Bachelor’s degree in any discipline.
2–5+ years of experience as an Executive Assistant or similar role.
Strong verbal and written communication skills.
Proficiency in MS Office
Excellent me management and organizational abilities.
Ability to multi task, work under pressure, and prioritize effectively.
Professional appearance and behaviour.
High level of discretion and integrity.
Preferred Skills
Knowledge of office management systems.
Experience in working with senior executives or in fast-paced environments.
Strong problem-solving and decision-making skills.
Work Environment
Office-based role (with occasional travel if required).
Availability beyond office hours when necessary for urgent tasks.
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