Job brief
We are looking for a competent Executive Secretary to manage the Chairman’s office. You will be the one to organize and maintain his schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Track the minutes and ensure that commitments made are kept up.
- Coordinate and ensure that all MIS reaches the Chairman’s office in time.
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Requirements
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and PC /Laptop handling
- In depth knowledge of office management including filing.
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field preferred
Shubham Vishwakarma
Full Stack Developer - Averlon
About Chemfab Alkalis Limited
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Job Description: Assistant Administrator
Job Summary
We are looking for a detail-oriented and organized Assistant Administrator to join our team. You will provide high-level administrative support, manage daily office operations, and assist the senior management team. Advanced proficiency in office technology is a mandatory requirement for this role.
Key Responsibilities
- Administrative Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Documentation: Prepare, edit, and format reports, presentations, and official correspondence.
- Office Operations: Oversee office supplies inventory, coordinate with vendors, and ensure the workspace remains organized.
- Communication: Act as a point of contact for internal/external stakeholders via email and professional communication platforms.
- Data Management: Maintain and update digital filing systems, ensuring data privacy and efficient retrieval.
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Candidates must demonstrate expert-level proficiency in the following areas to be considered:
- Advanced Microsoft Office Suite: Mastery of Excel (vlookup, pivot tables, formulas), Word (advanced formatting), and PowerPoint.
- Google Workspace: Full proficiency in Gmail, Drive, Docs, Sheets, and Calendar.
- Digital Communication: Experience with professional tools such as Slack, Microsoft Teams, or Zoom.
- Fast & Accurate Typing: Minimum typing speed of 50+ WPM with high accuracy.
- File Management: Strong understanding of cloud storage (Dropbox, OneDrive) and digital organizational structures.
- Troubleshooting: Ability to handle basic office tech issues (printer setup, software updates, connectivity).
General Requirements
- Experience: 1–3 years in an administrative or clerical role.
- Organization: Excellent time-management skills and the ability to prioritize tasks.
- Professionalism: High level of discretion and confidentiality.
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Key Responsibilities
- Analyze financial business requirements and create detailed test scenarios
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- Validate backend data using SQL queries (transactions, balances, reports)
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- Provide Voice and Remote terminal support for Level 1/2 backup and restore Issues and submit stars tickets
- Configuration, Troubleshooting and assisting setup of backup Environment.
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- First and second level troubleshooting of the backup and restore issues
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- Open support cases and work with vendors such as Oracle / IBM and Symantec/Iron Mountain to provide necessary logs/information on issues raised by
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Our client is a Communities Foundation that works in the area of skilling and livelihoods for underserved youths. This is a pioneering program with a strong PPP model, an agency-led approach to livelihoods and a vision of socio-economic transformation.
The Lead for Technology and Data consultant Cell has the opportunity to create and implement the vision for enabling the organization to serve 1 million youth by 2030 by using cutting-edge technology and data systems.
They will Tech enable organizational systems for effective operations, devise data solutions for effective decision making and strategic direction. They will closely work with the program teams to fully understand the
program landscape and implement technology solutions accordingly. Implementation would include being the single point of contact for the Software service provider, end to end back-end support and training of the users.
- Design and Implementation/upgradation of a Tech platform for the Livelihood program:
In collaboration with the Software service provider, an ERP system is being developed and is close to going-live. The responsibilities would include:
i) Understanding the business requirements w.r.t the platform
ii) Data migration: Migrating the legacy data on the platform in the required format whilst ensuring accuracy of the data
iii) End-user training across centers and central team: Hand Holding the team along with Service provider during go-Live and implementation
iv) Troubleshooting wherever required through constant updates and follow-up on system glitches and ensuring resolution with the support of Software service providers.
v) Monitoring of the system application across centers. Identifying required improvisations and suggesting the same.
vi) Coordinating with software service provider for changes and support required for smooth running of the application
vii) Managing and maintaining SMS/Email gateways, domain, servers etc.
viii) Meaningful data extraction and reporting.
ix) Establish Data systems: Establish protocol for data storage and data sharing.
i) Identify technology requirements for Donor management, HR management and all other areas as required.
- Data Analytics: Facilitate culture of data-driven decision making within the organization, including but not limited to, provision of relevant data analytics to the program team.
- Knowledge Management: Lead the overall knowledge management system for the organization and enable data to be available on cloud with a clear protocol for sharing and storage.
- Education: BE Computers
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- Knowledge of .NET languages
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Previous work experience as a Social Media Analyst, Social Media Coordinator, or similar role
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Experiences with social media management tools, like Buffer and Hootsuite
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HTML/CSS2. 3 + years of UI Development Experience
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6. Experience with tools like Firebug.
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8. Experience in Adobe Photoshop & Adobe Dreamweaver to mock up UI elements.
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Follow CutshortShubham Vishwakarma
Full Stack Developer - Averlon