Executive Secretary
10 - 20 yrs
₹5L - ₹7L / yr
Chennai
Skills
MS-Office
Communication Skills
Travel management
Management Information System (MIS)
Office administration
Job brief
We are looking for a competent Executive Secretary to manage the Chairman’s office. You will be the one to organize and maintain his schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Track the minutes and ensure that commitments made are kept up.
- Coordinate and ensure that all MIS reaches the Chairman’s office in time.
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Requirements
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and PC /Laptop handling
- In depth knowledge of office management including filing.
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field preferred
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Companies hiring on Cutshort
About Chemfab Alkalis Limited
Founded :
1985
Type :
Product
Size :
100-500
Stage :
Profitable
About
Chemfab Alkalis Limited (CCAL) has established the first membrane cell plant for Chloralkali production in India; it has also built a long legacy of sustainability and diversity in the workplace. CCAL is one of the first major chemical organizations in India to introduce and implement innovative technologies successfully and stay at the forefront of the industry. With considerable investment in processes and quality improvement, CCAL’s operations have been at the cutting-edge of technology since its inception.
CCAL, established by Dr. Rao in 1985, has many ‘first’ to its credit and has received numerous patents and worldwide recognition for the viability and implementation of various innovative technologies in the Chloralkali sector.
Notably, the adoption of Membrane Technology for Chloralkali production in its Kalapet facility has resulted in nationwide reform of the sector. Today, all new and expanding Chloralkali plants in India must implement Membrane Technology – that was once believed to be unviable and impractical.
Our Founder’s farsightedness, perseverance, and a quest for excellence have driven our success. His ‘green’ stance has resulted in innovations for the betterment of the environment and the well-being of the earth’s citizens.
Working with local communities, and with a group of diverse and talented employees, we are proud to say that the company has spearheaded many firsts in the industry and in the country. Making a difference in technology and society, alike!
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Connect with the team
Company social profiles
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Read more
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Summary Description
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Shubham Vishwakarma
Full Stack Developer - AverlonI had an amazing experience. It was a delight getting interviewed via Cutshort. The entire end to end process was amazing. I would like to mention Reshika, she was just amazing wrt guiding me through the process. Thank you team.
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