Job brief
We are looking for a competent Executive Secretary to manage the Chairman’s office. You will be the one to organize and maintain his schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Track the minutes and ensure that commitments made are kept up.
- Coordinate and ensure that all MIS reaches the Chairman’s office in time.
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Requirements
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and PC /Laptop handling
- In depth knowledge of office management including filing.
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field preferred
Subodh Popalwar
Software Engineer, Memorres
About Chemfab Alkalis Limited
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Ensure all designs are pixel-perfect and adhere to our design system’s standards.
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Simplify complex flows so they are easily understandable for users
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Partner with teammates in across the USA and Europe
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Research and share relevant UX best practices and competitor products to keep our products competitive
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A portfolio of thoughtful work encompassing user experience and visual design and demonstrating holistic thinking
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Solid product design execution skills; experience launching real mobile and web products a plus
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Experience prototyping, iterating, and refining design solutions based on user feedback
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Able to create design solutions based on specific product requirements; plus an interest in shaping requirements
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Flexible working style; comfortable with a collaborative and iterative design process and working closely with engineers to ensure pixel-perfect implementation
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Some experience presenting design work to others, strong articulation and speaking skills
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Experience working in an agile/scrum development process.
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Follow CutshortSubodh Popalwar
Software Engineer, Memorres