We are looking for a competent Executive Secretary to manage the Chairman’s office. You will be the one to organize and maintain his schedule and assist them by performing a variety of administrative tasks.

Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Track the minutes and ensure that commitments made are kept up.
Coordinate and ensure that all MIS reaches the Chairman’s office in time.
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned

Requirements

Proven experience as executive secretary or similar administrative role
Proficient in MS Office and PC /Laptop handling
In depth knowledge of office management including filing.
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Degree in business administration or relative field preferred

Job brief

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Track the minutes and ensure that commitments made are kept up.
Coordinate and ensure that all MIS reaches the Chairman’s office in time.
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned

Requirements

Proven experience as executive secretary or similar administrative role
Proficient in MS Office and PC /Laptop handling
In depth knowledge of office management including filing.
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Degree in business administration or relative field preferred

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About Chemfab Alkalis Limited

Founded :

1985

Type :

Product

Size :

100-500

Stage :

Profitable

About

Chemfab Alkalis Limited (CCAL) has established the first membrane cell plant for Chloralkali production in India; it has also built a long legacy of sustainability and diversity in the workplace. CCAL is one of the first major chemical organizations in India to introduce and implement innovative technologies successfully and stay at the forefront of the industry. With considerable investment in processes and quality improvement, CCAL’s operations have been at the cutting-edge of technology since its inception. CCAL, established by Dr. Rao in 1985, has many ‘first’ to its credit and has received numerous patents and worldwide recognition for the viability and implementation of various innovative technologies in the Chloralkali sector. Notably, the adoption of Membrane Technology for Chloralkali production in its Kalapet facility has resulted in nationwide reform of the sector. Today, all new and expanding Chloralkali plants in India must implement Membrane Technology – that was once believed to be unviable and impractical. Our Founder’s farsightedness, perseverance, and a quest for excellence have driven our success. His ‘green’ stance has resulted in innovations for the betterment of the environment and the well-being of the earth’s citizens. Working with local communities, and with a group of diverse and talented employees, we are proud to say that the company has spearheaded many firsts in the industry and in the country. Making a difference in technology and society, alike!

hariharapandian parameswaran

Connect

Company social profiles

N/A

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