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Job description

Job Title: Assistance Manager - Billing and Accounts

Functional Area: Accounts, Finance, Taxation, Investments - Billing

Job description

We are seeking an experienced to oversee our billing operations and ensure our clients' timely and accurate invoicing. The ideal candidate will have excellent attention to detail, strong analytical skills, and the ability to manage a team.

The "Assistance Manager - Billing and Accounts" will create and maintain billing policies and procedures, ensure compliance with regulatory requirements, and develop strategies to improve billing efficiency and accuracy.

Role & responsibilities

BILLING & ERP

• Oversee the preparation of statements and bills through our in house ERP
• Maintain and/or ensure maintenance of client records related to invoicing and bill payment
• Locate, or assist in the location of, hard-to-reach clients
• Draft and distribute weekly reports of invoicing and billing metrics
• Provide customer support to customers with disputes or inquiries concerning invoices or billing process
• Supervise & CONTROL Discounts and Credit Note Issue
• Oversee GST IRN Invoice generation
• Monitor and Supervise Dispatch of Invoice on Email and Mail.

CREDIT CONTROL & CERDITOR MANAGEMENT

• Manage the Receivables and Credit Control Team
• Weekly Review of Creditors with team
• Guide team on difficult cases
• Manage key accounts requiring manual intervention personally
• Receivables Management / MIS / Credit Control

REVENUE ACCOUNTING

• Bulk Upload and manual entry Invoices on latest versions of Tally ERP
• GST Invoice Checking
• GST Return preparation
• Credit Note, Debit Note, Advance Accounting
• Party Ledger reconciliation
• Creditor Management

CANDIDATE PROFILE

• Proven work experience with ERP systems for Billing
• Excellent verbal and written communication skills
• Proficient in Microsoft Excel
• Good understanding of collection practices and laws
• Excellent interpersonal and supervisory skills
• Ability to act with discretion, tact, and professionalism in all situations

Perks and benefits

• Separate women's work area and washroom
• 12CL in first year and 12CL + 15EL from second year onwards
• 10 Holidays per year
• Group Mediclaim for self+spouse+2 children with cover of Rs.3 lacs
• PF & Gratuity Benefits

Job Description:

To ensure correct accounting of revenue. Manage end to end order to cash accounting
including but not limited to billing and accounting treatment of revenues, customer
master data, collections accounting, bad debt provisioning, debtor ageing.
 Reconciliation of collections with the revenue master data and identifying exceptions
therein for the resolutions after discussions with ops teams;
 Strong reconciliation abilities and extraction of data from various files for finalization of
revenue;
 Posting sales entries in the Accounting system to ensure all are captured and
appropriately recognized for reporting;
 Perform periodical Balance sheet reconciliation of control accounts, bank accounts and
all asset /debtor accounts;
 Liaison with other Finance team members to ensure the integrity of accounts;
 Ensure all collected payments are presented for posting within collection deadlines;
 Debtors ageing and follow ups with the clients for timely collections;
 Keeping a track of cash inflow and revenue projections.
 Ensure closure of operational/month-end activities including data inputs for the MIS
preparation within strict timeframes;
 Liasioning with the banks for the cash management and reconciliations on timely basis;
 Accounting of all the bank transactions on a daily basis for reconciliation of accounts and
investments made by the company.

Education:

• Semi-Qualified CA/ MBA/ M.Com with atleast 3-4 years of experience (excluding training period) working in receivables department of a company (e-commerce company preferably); B.Com with 5-7 year experience.
• Proficient in Tally accounting and cost centre accounting;
• Must be strong in MS Office (Including MS Word, Excel with advanced skills);
• Quick learner and ability to deliver on time.