Executive Personal Assistant ( Freshers can apply)
at FMCG
Role : Executive Personal Assistant
Fresher can also apply
Location : Hadapsar ( Pune)
Key Responsibilities
1. Calendar & Office Management
- Plan, schedule, and coordinate appointments, meetings, and events for the Managing Director.
- Maintain and update daily and weekly calendars proactively.
- Provide timely reminders and ensure smooth workflow management.
- Organize and maintain physical and digital files, documents, and confidential records.
2. Communication & Coordination
- Receive, screen, and prioritize calls, emails, and messages for the MD.
- Act as a liaison between the MD and employees, departments, and external stakeholders.
- Handle VIP/HNI customer interactions, reservations, and special ODC/party orders.
- Manage communication related to projects, new launches, and expansion initiatives under the MD’s purview.
- Respond to internal and external inquiries and track work plans assigned by the MD.
3. Documentation & Reporting
- Take dictations and draft correspondences, data points, and responses based on the MD’s preferences.
- Prepare, edit, and compile agendas, minutes of meetings, reports, presentations, and briefs.
- Observe discussions conducted by the MD and translate them into actionable plans for execution.
4. Travel & Hospitality Coordination
- Arrange domestic and international travel, ticketing, hotel bookings, and logistics for the MD and senior executives.
- Coordinate boarding and lodging for outstation visitors based on MD’s instructions.
5. Vendor, Supplier & Procurement Coordination
- Coordinate with international suppliers and vendors (e.g., China, Italy) regarding quotations, purchase orders, and shipments.
- Negotiate with suppliers, contractors, and vendors to obtain competitive pricing.
- Manage purchase comparisons, approvals, and payments.
6. Operational & Infrastructure Support
- Oversee maintenance, upkeep, and repair work of corporate offices, outlets, and store infrastructure.
- Coordinate on a case-by-case basis as per MD’s directions.
7. Research & Analysis
- Undertake primary and secondary research on assigned topics.
- Prepare detailed briefs, reports, and presentations within stipulated timelines.
8. Employee Training & Onboarding
- Assist in induction and training of employees associated with or supporting the MD’s office
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