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Executive Personal Assistant ( Freshers can apply)
FMCG
Executive Personal Assistant ( Freshers can apply)
FMCG's logo

Executive Personal Assistant ( Freshers can apply)

at FMCG

0 - 2 yrs
₹2L - ₹2.5L / yr
Pune
Skills
Office Assistant
Secretary
Receptionist
Office administration
office admin
Operations
personal assistant

Role : Executive Personal Assistant


Fresher can also apply


Location : Hadapsar ( Pune)


Key Responsibilities


1. Calendar & Office Management


  • Plan, schedule, and coordinate appointments, meetings, and events for the Managing Director.
  • Maintain and update daily and weekly calendars proactively.
  • Provide timely reminders and ensure smooth workflow management.
  • Organize and maintain physical and digital files, documents, and confidential records.

2. Communication & Coordination

  • Receive, screen, and prioritize calls, emails, and messages for the MD.
  • Act as a liaison between the MD and employees, departments, and external stakeholders.
  • Handle VIP/HNI customer interactions, reservations, and special ODC/party orders.
  • Manage communication related to projects, new launches, and expansion initiatives under the MD’s purview.
  • Respond to internal and external inquiries and track work plans assigned by the MD.

3. Documentation & Reporting

  • Take dictations and draft correspondences, data points, and responses based on the MD’s preferences.
  • Prepare, edit, and compile agendas, minutes of meetings, reports, presentations, and briefs.
  • Observe discussions conducted by the MD and translate them into actionable plans for execution.

4. Travel & Hospitality Coordination

  • Arrange domestic and international travel, ticketing, hotel bookings, and logistics for the MD and senior executives.
  • Coordinate boarding and lodging for outstation visitors based on MD’s instructions.

5. Vendor, Supplier & Procurement Coordination

  • Coordinate with international suppliers and vendors (e.g., China, Italy) regarding quotations, purchase orders, and shipments.
  • Negotiate with suppliers, contractors, and vendors to obtain competitive pricing.
  • Manage purchase comparisons, approvals, and payments.

6. Operational & Infrastructure Support

  • Oversee maintenance, upkeep, and repair work of corporate offices, outlets, and store infrastructure.
  • Coordinate on a case-by-case basis as per MD’s directions.

7. Research & Analysis

  • Undertake primary and secondary research on assigned topics.
  • Prepare detailed briefs, reports, and presentations within stipulated timelines.

8. Employee Training & Onboarding

  • Assist in induction and training of employees associated with or supporting the MD’s office
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