7+ Event coordination Jobs in India

Reporting To: Director / Business Head

Experience Required: 6+ years in core corporate event operations, including pan-India execution

Job Overview:

Seeking a highly experienced and detail-oriented Senior Operations Manager to lead the planning and seamless execution of corporate events across India. The role involves managing end-to-end event operations—from client brief to on-ground execution—for multi-location, large-scale corporate events. The individual will ensure timely, budget-friendly, and high-quality delivery of all operational elements.

Key Responsibilities:

1. Event Strategy & Execution

• Lead operations for formats like conferences, product launches, MICE, town halls, exhibitions, dealer meets, and employee engagement events
• Convert client briefs into structured execution plans with timelines and deliverables
• Create and manage project plans, logistics trackers, and checklists

2. Pan-India Project Handling

• Independently manage events across multiple states and cities
• Build and maintain a strong vendor and logistics network
• Conduct site visits, venue recces, and manage on-ground execution when needed

3. Vendor & Production Management

• Identify and onboard vendors for AV, fabrication, manpower, licensing, branding, etc.
• Negotiate pricing and manage quality, timelines, and regulatory compliance

4. Team Leadership & Internal Coordination

• Lead and mentor operations executives and on-ground managers
• Collaborate with internal teams including creative, design, accounts, and servicing

5. Client Communication

• Work closely with client servicing and handle operational discussions with clients
• Manage real-time problem-solving during events and ensure smooth client experience

6. Budget Control & Documentation

• Prepare cost sheets and vendor payment plans
• Ensure cost optimization without compromising quality
• Handle contracts, invoicing, and post-event reporting/documentation

Required Skills & Competencies:

• Minimum 6 years of corporate event operations experience
• Strong exposure to pan-India event execution
• Deep knowledge of production, AV, fabrication, logistics, and venue operations
• Proven multitasking, budgeting, and time management skills
• Team leadership, vendor/stakeholder management
• Strong communication, negotiation, and crisis-handling ability

Preferred Qualifications:

• Bachelor’s or Master’s in Event Management, Mass Communication, Hospitality, or similar
• PMP or other project management certification (optional)
• Prior experience in BTL/experiential marketing agencies working with corporate clients (FMCG, Pharma, IT, BFSI, etc.)

Roles & Responsibilities: 

● Design, plan, and execute 3–4 monthly webinars focused on industry trends, customer pain points, and director-level conversations. 

● Work cross-functionally with sales, delivery, and marketing teams to build strong narratives and event themes. 

● Own all logistics, such as the platform (GoToWebinar, Zoom Webinar, or Zoho Webinar), communication with registrations, reminders, speaker dry-runs, technical rehearsals, and live coordination. 

● Develop and manage content assets, including design creatives and presentation decks. 

● Drive engagement using polls, Q&As, offers, and post-event follow-ups via email or LinkedIn. 

● Track performance and share analytics: registration-to-attendance ratio, audience engagement, quality of leads, and contribution to pipeline. 

● Continuously improve based on feedback, benchmarks, and business objectives. 

Must have skills: 

● 3–5 years of experience managing webinars, virtual events, or enterprise-level workshops. A background in B2B or IT services is a plus. 

● Strong coordination, communication, and presentation skills—you'll regularly work with directors, technical experts, and external stakeholders. 

● A business mindset—you can connect the dots between webinar topics, lead generation, and customer interest. 

● Proficient in tools like Zoom/GoToWebinars, (or CRM/marketing automation platforms), and Google Slides/PowerPoint. 

● Comfortable planning, owning timelines, and making real-time decisions during live sessions. Good to have skills: 

● Experience in IT services or SaaS domain. 

● Experience with Quora/Reddit or guest post partnerships. 

● Exposure to content creation or visual storytelling. 

Job Title: Executive Assistant

• No of Vacancy 1
• Job Location Andheri / Malad
• Years of Experience 10+ years
• Salary 10-12 LPA
• Gender Open
• Working Days Monday to Saturday

 Manage executives' calendars, scheduling appointments, meetings, and travel arrangements.

 Screen and prioritize incoming communications, including emails, phone calls, and correspondence.

 Prepare agendas, presentations, and other materials for executive meetings and engagements.

 Conduct research and gather information to support decision-making and strategic initiatives

 Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities.

 Track project milestones, budgets, and deliverables, providing status reports as needed.

 Anticipate potential risks and proactively address issues to keep projects on track

EaseMyTrip, founded in 2008, is one of India’s leading travel platforms, serving both B2B2C and B2C markets, with a focus on delivering seamless travel experiences.

About the Role:

We're looking for a proactive Marketing Executive to support event planning, brand promotions, and college partnerships. The role involves fieldwork, coordination, and strategic marketing activities.

Key Responsibilities:

• Plan & execute BTL/offline events, product launches, and activations

• Liaise with vendors, venues, and internal teams

• Build and manage college sponsorships & partnerships

• Track marketing performance and competitor activities

Requirements:

• Bachelor’s degree in Marketing or related field

• Strong communication & analytical skills

• Field-ready with own vehicle & valid driver’s license

• Flexible for rotational shifts/week offs

• Responding to customers in a timely manner
• Monitoring, tracking and reporting on feedback and online reviews
• Organizing and managing events to boost brand awareness
• Managing customer queries and grievances via call, email, and/or other mediums such as Zoko (WhatsApp integration platform)
• Gathering, analyzing and reporting customer satisfaction and feedback to management
• Proactively reaching out to consumers who have given positive feedback but not ordered offering discount codes/incentives to induce the purchase
• Building a community on WhatsApp/ telegram/ FB/ other consumers who are willing to be part of such a group
• Liaising with micro and macro influencers to generate clutter-breaking content for the brand - reels, stories, posts, etc
• Liaising with the PR team to build the brand and increasing awareness using brand evangelists
• Co-ordinating with the brand ambassador team once we get one on board
• Liaising and co-ordinating with agencies as part of the regular branding and marketing initiatives
• Building relationships with customers, industry professionals and journalists
• Staying up-to-date with digital technology trends

Desired Candidate Profile

• Ability to identify issues in the existing system and processes and come up with innovative solutions
• A heavy focus on details
• Strong people connection
• Ability to understand customer concerns with high empathy, and get to resolution with a win-win situation for both the customer and the company
• Ability to build long term relationships with potential customers
• Entrepreneurial ownership    

An entrepreneurial conference research and production company looking for an ambitious, dedicated and experienced Conference Manager to help grow both the conferences and the company.

We are looking for someone creative, organised and passionate about project management and events,who can plan an event from start to finish that exceed our expectations.

Key tasks and responsibilities:

• Development, production and delivery of projects from proposal to execution, on time, within budget, that exceed our expectations
• Coordinate all operations, from sourcing and negotiating with vendors and suppliers to venue searches and bookings
• Setting, communicating and maintaining timelines and priorities on every project
• Develop and maintain event databases, such as filtering and segmentation, with meticulous attention to detail
• Coordinate event logistics and collateral material design, production and distribution and maintain production schedules for event materials/collateral
• Communicating, maintaining and developing client and supplier relationships
• Perform general duties to support event planners, project managers and the Global Event team
• Analyse events portfolio and key performance areas and prepare event follow-up reports, identify areas to improve on for future events
• Montoring calendars and booking in meetings and calls for the management team 
• Competitor research, analysis and reporting

·      

Candidate requirements:

• Minimum 2-3 years minimum operational or project management experience from a B2B events/conference production company
• Graduated to degree level or equivalent in your chosen discipline, ideally Marketing, Social Sciences, Humanities, Languages or similar
• Fluent in written and spoken English
• Ability to work under pressure and meet demanding deadlines
• Ability to work independently and show a strong sense of initiative, taking ownership of key projects when required with a proactive attitude
• Ability to multitask, prioritise and be flexible is essential
• Works well as part of fast-paced team, prioritising effectively and managing workload
• Excellent IT skills - proficient in both Windows and Mac operating systems (i.e. PowerPoint, Keynote, Excel, Word, Outlook)
• Strong interpersonal and communication skills both verbal and written, able to successfully interact with all parts of the business and stakeholders at all levels
• Excellent organisational, analytical and administrative skills, meticulous attention to detail
• Flexible in approach and able to amend hours as required to suit business needs
• Adept at general administrative tasks like budgeting, data entry, and word processing