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Position Overview
We are seeking a reliable and proactive Administration Executive to manage day-to-day administrative and office operations at our Mumbai office. This role is critical to ensuring
smooth office functioning, supporting employees, and coordinating with internal teams and external vendors in a fast-paced startup environment.
What You’ll Be Doing
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Ensure smooth day-to-day functioning of the Mumbai office.
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Maintain a clean, organised, and well-managed office environment.
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Coordinate with vendors for office services such as housekeeping, pest control, security, repairs, etc.
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Track AMCs and warranties for office equipment and assets (ACs, fire extinguishers, biometric devices, electronics, etc.).
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Coordinate domestic and international travel bookings for employees and leadership as required.
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Process and track expense submissions accurately and within defined timelines.
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Organise and coordinate internal meetings, office events, and employee engagement activities.
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Manage logistics to ensure seamless execution of events and meetings.
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Maintain systematic records of inward and outward documents and materials.
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Track deliveries, couriers, and follow-ups.
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Maintain inventory of office supplies and ensure timely replenishment.
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Assist the HR team with onboarding logistics.
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Support new joiners with access, facilities, and office assets.
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Manage the biometric system, including employee registrations and updates.
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Manage the company’s online E-commerce account, including order tracking, shipment coordination, and issue resolution.
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Provide administrative support for ad-hoc requests and special projects across teams.
What You Bring to the Table
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Strong organisational and coordination skills.
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Experience in travel coordination and expense processing
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Proficiency in Outlook and basic office tools
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Someone who can independently manage office operations.
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Proactive problem-solver with a service-oriented attitude.
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Comfortable working in a growing startup with evolving needs.
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Ability to multitask, prioritise, and meet tight deadlines.
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Hands-on, ownership-driven mindset suitable for a startup environment.
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Prior experience in office administration or operations roles is required.
Tashipta Events and Entertainment Pvt Ltd
Role Overview
You will be responsible for end-to-end event execution, team leadership, documentation,
delivery timelines, and on-ground accountability.
Key Responsibilities:
- Lead end-to-end event execution from planning to dismantling
- Take complete ownership of event delivery timelines and quality
- Manage detailed operational documentation (checklists, BOQs, timelines)
- Supervise setup, rehearsals, live execution, and dismantle
- Coordinate vendors and on-ground teams
- Ensure strict adherence to timelines, safety, and processes
- Handle last-minute changes and crisis situations
- Prepare post-event reports, OT validations, and closure documents
Key Skills & Requirements:
- 5–8 years of hands-on experience in corporate event operations
- Strong accountability and ownership mindset
- Sharp eye for detail with zero-error execution approach
- Strong documentation and reporting skills
- Organized personality with structured working style
- Willingness to take full responsibility of delivery
- Flexible for long working hours and late-night setups
- Proven leadership skills
- Strong coordination and communication abilities
- Physically fit for on-ground execution
Perks & Benefits:
- Leadership Growth & Fast-Track Promotions
- Recognition & Performance Rewards Program
- Overtime Policy with Enhancement benefits
- Allowance for Late-Night Setups
- Medical Coverage
- 24 Annual Paid Leaves & National Holidays
- Annual Team Offsite
- stress management program under (wellness days)
- High-energy, growth-oriented work culture
Job Title: Executive Assistant
- No of Vacancy 1
- Job Location Andheri / Malad
- Years of Experience 10+ years
- Salary 10-12 LPA
- Gender Open
- Working Days Monday to Saturday
Manage executives' calendars, scheduling appointments, meetings, and travel arrangements.
Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
Prepare agendas, presentations, and other materials for executive meetings and engagements.
Conduct research and gather information to support decision-making and strategic initiatives
Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities.
Track project milestones, budgets, and deliverables, providing status reports as needed.
Anticipate potential risks and proactively address issues to keep projects on track
With the growing demand for a healthier lifestyle, our client has chosen pasta as their USP to showcase their versatility in terms of offering a variety of tastes and types but in a healthier way.
They manufacture and sell various types of pasta with benefits such as containing plant-based protein, free of soy, gluten and artificial colours, 100% vegan etc. and their products are Kosher certified. Their website also provides varieties of guilt-free pasta recipes which will help parents un-junk their kids’ food choices.
Founded by a team of three veteran entrepreneurs, our client is headquartered in Mumbai. They have raised a total of $1.3M in funding over 2 rounds.
As a Community Manager, you will be responsible for providing engaging text, image and video content for all social media and professional accounts.
What you will do:
- Responding to customers in a timely manner
- Monitoring, tracking and reporting on feedback and online reviews
- Organizing and managing events to boost brand awareness
- Managing customer queries and grievances via call, email, and/or other mediums such as Zoko (WhatsApp integration platform)
- Gathering, analyzing and reporting customer satisfaction and feedback to management
- Proactively reaching out to consumers who have given positive feedback but not ordered offering discount codes/incentives to induce the purchase
- Building a community on WhatsApp/ telegram/ FB/ other consumers who are willing to be part of such a group
- Liaising with micro and macro influencers to generate clutter-breaking content for the brand - reels, stories, posts, etc
- Liaising with the PR team to build the brand and increasing awareness using brand evangelists
- Co-ordinating with the brand ambassador team once we get one on board
- Liaising and co-ordinating with agencies as part of the regular branding and marketing initiatives
- Building relationships with customers, industry professionals and journalists
- Staying up-to-date with digital technology trends
Desired Candidate Profile
What you need to have:- Ability to identify issues in the existing system and processes and come up with innovative solutions
- A heavy focus on details
- Strong people connection
- Ability to understand customer concerns with high empathy, and get to resolution with a win-win situation for both the customer and the company
- Ability to build long term relationships with potential customers
- Entrepreneurial ownership
An entrepreneurial conference research and production company looking for an ambitious, dedicated and experienced Conference Manager to help grow both the conferences and the company.
We are looking for someone creative, organised and passionate about project management and events,who can plan an event from start to finish that exceed our expectations.
Key tasks and responsibilities:
- Development, production and delivery of projects from proposal to execution, on time, within budget, that exceed our expectations
- Coordinate all operations, from sourcing and negotiating with vendors and suppliers to venue searches and bookings
- Setting, communicating and maintaining timelines and priorities on every project
- Develop and maintain event databases, such as filtering and segmentation, with meticulous attention to detail
- Coordinate event logistics and collateral material design, production and distribution and maintain production schedules for event materials/collateral
- Communicating, maintaining and developing client and supplier relationships
- Perform general duties to support event planners, project managers and the Global Event team
- Analyse events portfolio and key performance areas and prepare event follow-up reports, identify areas to improve on for future events
- Montoring calendars and booking in meetings and calls for the management team
- Competitor research, analysis and reporting
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Candidate requirements:
- Minimum 2-3 years minimum operational or project management experience from a B2B events/conference production company
- Graduated to degree level or equivalent in your chosen discipline, ideally Marketing, Social Sciences, Humanities, Languages or similar
- Fluent in written and spoken English
- Ability to work under pressure and meet demanding deadlines
- Ability to work independently and show a strong sense of initiative, taking ownership of key projects when required with a proactive attitude
- Ability to multitask, prioritise and be flexible is essential
- Works well as part of fast-paced team, prioritising effectively and managing workload
- Excellent IT skills - proficient in both Windows and Mac operating systems (i.e. PowerPoint, Keynote, Excel, Word, Outlook)
- Strong interpersonal and communication skills both verbal and written, able to successfully interact with all parts of the business and stakeholders at all levels
- Excellent organisational, analytical and administrative skills, meticulous attention to detail
- Flexible in approach and able to amend hours as required to suit business needs
- Adept at general administrative tasks like budgeting, data entry, and word processing
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