6+ Administrative support Jobs in Mumbai | Administrative support Job openings in Mumbai

Join Ungrammary — Where People and Creativity Thrive

Note : Candidates from Maharasthra are only be considered.

🤝 Shape Culture. Empower People. Grow With Us.

Ungrammary is an award-winning UX/UI design studio based in Mumbai. Trusted by global brands like Adobe, Kotak Mahindra Bank, Adani Capital, AU Small Finance Bank, VMware, and Fossil, we're proud to be ranked among the Top 20 Global UX Agencies and Top 5 in India by Clutch. Our work has earned us international recognition, including the iF Design Award 2024, International Design Award (IDA), and DNA Paris Design Award.

We're not just building designs — we're building experiences, cultures, and careers.

Are you someone who genuinely loves working with people, nurturing teams, and creating workplaces where everyone can do their best work? If you believe HR is about people first (not just policies), this role is made for you.

🌟 What You'll Own

• Recruitment & Talent Acquisition: Own end-to-end hiring — from writing compelling JDs to closing offers. Build teams that align with our culture and standards.
• Seamless Onboarding: Craft memorable onboarding journeys where new hires feel welcomed, aligned, and ready to thrive from Day 1.
• Culture Champion: Drive initiatives that foster belonging, collaboration, and employee happiness. Be the bridge between leadership and teams.
• People Operations: Handle payroll coordination, compliance, HR documentation, policies, and benefits with precision and empathy.
• Employee Experience: Listen, resolve concerns, and be a trusted point of contact. Champion employee well-being and open conversations.
• Learning & Growth: Roll out learning programs, feedback loops, and growth frameworks that empower every team member.
• Office & Admin Operations: Keep the office running smoothly — from team events to vendor management and office essentials.

✅ What We're Looking For

• 1–2 years of experience in HR, admin, or people operations — agency/startup experience is a plus.
• Exceptional English communication — written and verbal.
• A natural people person — approachable, empathetic, and solution-oriented.
• Strong knowledge of HR processes, hiring practices, and basic labor laws.
• Proficiency in handling recruitment, onboarding, and employee engagement independently.
• Comfortable with HR tools (HRMS, ATS) — or excited to learn quickly.
• Super organized with the ability to juggle multiple tasks and priorities.
• A mindset that cares about people, culture, and impact, not just tasks.

🎯 Why Join Us?

• You won’t be just in HR — you'll be a key driver of our team culture, growth, and success.
• Work alongside a passionate team of designers, strategists, and innovators shaping global products.
• Autonomy and ownership from Day 1 — your ideas and initiatives will directly impact how the company runs.
• Access to learning resources, mentorship, and career growth pathways.
• A dynamic, transparent, and fun workplace — with movie nights, Spotify battles, chai breaks, and snack runs included.
• Women restarting their careers are strongly encouraged to apply. We believe great talent can come with unconventional journeys.

Ready to create a workplace where people love coming to work?

Position: Admin Manager

Location: Andheri , East

Salary Range: ₹35,000 – ₹40,000/month

Age Limit: Maximum 30 years

Gender Preference: Male candidates only

Job Summary:

We are seeking a proactive and disciplined Admin Manager to oversee day-to-day administrative operations and ensure smooth functioning across departments. The ideal candidate will be highly organized, capable of managing facility operations, vendors, and support staff, and committed to maintaining a compliant and efficient workplace.

Key Responsibilities:

Manage daily office operations and administrative functions

Supervise housekeeping, security, and support staff

Monitor office infrastructure, assets, and facility upkeep

Handle procurement and inventory of office supplies and equipment

Maintain vendor relations, contracts, and AMCs

Ensure compliance with company policies, safety protocols, and audits

Track administrative expenses and maintain petty cash records

Organize fire drills, employee engagement programs, and internal trainings

Maintain all administrative documentation and reports

Requirements:

Graduate in any discipline (Bachelor’s degree)

Age below 30 years

Male candidates preferred

3-4 years of experience in office administration or operations

Excellent communication and coordination skills

Proficiency in MS Office, documentation, and budgeting

Strong sense of responsibility, discipline, and attention to detail

Preferred Skills:

Leadership qualities to manage support staff effectively

Experience in handling vendors and facility compliance

Knowledge of safety protocols and admin process optimization

Role- Admin Executive

Location- Pune

Working Days- 6 Days Full Time Work from Office

About : Organization is a premier institution dedicated to nurturing the next generation of fitness professionals. We offer specialized diploma programs in Fitness Training and Nutrition, emphasizing practical learning and industry-relevant skills. Our state-of-the-art facilities, experienced faculty, and supportive environment provide students with the ideal platform to achieve their career goals in the fitness industry.

Work Culture: At Organization, we foster a collaborative, inclusive, and growth-oriented work culture. Our team is passionate about fitness and education, committed to making a positive impact on our students' lives. We value innovation, creativity, and a growth mind-set, offering a supportive and fulfilling work environment.

Job description:

A.Administration:

• Coordination with all the departments as per the requirement

• Contacting Students if there are any changes in their Lecture Schedule

• Follow-up calls to Students regarding the PDCs (Post-dated Cheque), missed lectures EMIs, etc.

• Exams: Supervising In-house Theory Exams and Practical exams/pre-requisite calls to students for remote exams

• Banking: Cash deposition/Cheque deposition

• Administer the distribution and collection of lockers for staffs and students

• School Stock: Printing item, Toiletry and Stationery

B.Reception:

• Responsible for welcoming students/visitors/staffs at the school

• Responsible for handling incoming calls 

• Managing the school notice board and organizing classrooms

• Maintaining attendance of students and staffs

• Checking the hygiene and cleanliness of the entire school

C.Cash Management:

• Handling Petty Cash of School

• Preparing Payment vouchers and coordination the same with the Accounts Team

What are we looking for:

• Good Communication Skill and Extremely Logical & Multitasking

• Well versed with computer skills (MS office, Excel, Word & PowerPoint, etc.

If Anyone interested apply through link:- https://tiny.cc/NGtalent

Position - HR 

Experience - 1-2 Years

Who are we

Based out of IIT Bombay, HaystackAnalytics is a HealthTech company creating clinical genomics products, which enable diagnostic labs and hospitals to offer accurate and personalized diagnostics. Supported by India's most respected science agencies (DST, BIRAC, DBT), we created and launched a portfolio of products to offer genomics in infectious diseases. Our genomics based diagnostic solution for Tuberculosis was recognized as one of top innovations supported by BIRAC in the past 10 years, and was launched by the Prime Minister of India in the BIRAC Showcase event in Delhi, 2022.

What we want you to do

• This role will comprise 70% TA & 30% of either functions (Admin/HR-Ops/Employee Engagement) depending upon the candidates skill set..
• Work with different department heads to understand the hiring requirement 
• Curate Job posts on Various platform 
• Recording keeping of resumes
• Maintain database of candidates
• Screen Resume as per requirement of the role. 
• Speaking to potential candidates & explaining them the JD
• Schedule Interviews via online meeting portals or face to face interviews.
• Ensure timely feedback from the interview panels. 
• Keep good rapport with the candidates.
• Closing the hiring process

What are we looking in you

• Graduate or PG degree in Human Resources Management or a relevant field
• Prior experience as an HR Recruiter
• Sound knowledge of all HR processes (e.g. recruitment, training, talent management ,etc.)
• Experience with resume databases and ATS
• Sound knowledge of the end to end recruitment process.
• Strong verbal as well as written communication skills. Good proficiency in English. 
• Exceptional time-management and organizational skills

JobResponsibilities:

• Executing Power BI administrative tasks to oversee the management of licenses, capacity, workspaces.

• Manage data sources and creation of new connections/ workspaces

• Installation and maintenance of Power BI gateways

• Maintaining, administering, and optimizing the Power bi premium capacities and performance tuning

• Power BI license and cost management

• Hands on experience in CI/CD pipelines

• Testing new features from monthly Power BI updates and enabling it for broader groups

• Developing and maintaining PowerShell scripts, Power Automate for regular task automation.

• Experience in Power BI data modeling concepts and creation of new Power BI reports

• Deploying, automating, and maintaining Azure-based cloud services

• Evaluating new technology options and vendor products

• Developing and maintaining custom SharePoint Online pages along with administrative management

• Completing certifications and training on the latest technologies

• Identifying and documenting common recovery procedures for service-impacting incidents Establishing and following a Rhythm of Business (ROB) to ensure that all break/fix issues are resolved promptly or escalated to the appropriate group

• Developing, communicating, and driving Service Improvement Plans to maintain an environment of continuous improvement with a focus on rapid growth, world-class quality, and cost-efficacy

• Driving operational aspects of incident management, ensuring SLAs for time, quality, and customer satisfaction are met for our global infrastructure

• Managing customer interaction with the utmost professionalism, courtesy, and responsiveness

• Being responsible for monitoring, data collection, and configuration management, as well as disaster recovery planning, capacity engineering, reliability improvement initiatives, and platform automation.

CandidateProfile:

Eligible Branches:

• B. Tech./B.E. (CSE/ IT only)

Eligibility criteria:

• 60% plus or equivalent in Computer Science/ Information Technology Only

• 60% plus in 10th and 12th

• No active backlogs

Skills andAbilities:

• Knowledge about Power BI Admin and Azure services

• Excellent communication skills (spoken and written English)

• Ability to work in rotational shifts

• High-leveltechnicaltroubleshooting ability

• Customer orientation

• Excellent problem resolution, judgment, and decision-making skills

• Inclined towards learning scripting languages like JavaScript, Node .js, Java, Python.

Experience: 1-5 year of experience

Location: Noida / Mumbai / Hyderabad

Role = Front desk Executive

Location = Powai and Santacruz, Mumbai

Working days = 6-day working

LOOKING ONLY FOR FEMALE CANDIDATES

MUST HAVE EXPERIENCE OR KNOWLEDGE OF Zenoti Software

Job Description for Front Desk

• Keep front desk tidy and presentable with all necessary materials (calculator, pen, printer etc)

• Greet, communicate and welcome clients with a smile.

• Make client comfortable and can offer refreshment (like water, tea, & coffee etc)

• Answer questions and address grievances

• keep updated records and files of the clients

• Familiarity with EcoGreen & Zenoti

• Answering All incoming calls and redirecting them or keeping messages.

• Direct clients to the appropriate doctors , therapists with whom appointment is fixed with assigned room.

• Be familiar with procedures for handling all aspects of customer complaints or disputes.

• Should be able to handle bookings and process billing part and follow up with clients for balance payment.

• Asking them to book the next appointment while they done with treatment

• Maintain a professional environment and brand decorum.

• Should have a client schedule ready before the client arrives.

• ensuring to inform the client about the waiting time and about the delays in their schedules.

• Responsible for sharing the incident sheet and reporting it to the clinic manager.

• Responsible for escalating client issues to concerned doctors .

• Ensuring timely redemption of packages and sessions

• Ensuring Timely to close bills and pre paid balance of clients

• Responsible for handing over hard copies of service product bills and customer copies if a card is being swiped.

• Responsible for arranging/coordinating

or keeping ready the machines for movement between the rooms