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The Junior Executive – Billing plays a supporting role in the Commercial Department, assisting in basic billing documentation, logsheet collation, cheque deposit coordination, and data upkeep. The role ensures foundational billing tasks are completed timely and helps maintain clean records to support the department’s overall monthly billing targets.

📚 Education & Skill Requirements

• Familiar with Excel, PDF editing, and scanning

• Basic knowledge of GST, billing terminology

• Good discipline in documentation and communication (English or Hindi)

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🔧 Key Responsibilities

📑 Billing Support & Documentation

1. Assist in collecting data and log sheets from internal teams

2. Help prepare basic RA/proforma invoices as per format

3. Print, scan, and file billing copies (soft & hard copy)

4. Courier or hand over bills via office boys for submission

📋 Log sheet & Record Keeping

1. Update and maintain log sheet records in Excel

2. Help prepare deduction templates for operator and breakdown

3. Assist in preparing billing compliance folders and GRNs

🧾 Cheque Coordination & Deposit

1. Collect cheques from admin team or site

2. Ensure timely deposit in bank or handover to accounts team

3. Maintain daily tracker of cheque pickup/deposit

📊 Reporting & Follow-up

1. Submit daily task update on group by EOD

2. Report pending work or delays to Executive / Sr. Executive – Billing

3. Keep records ready for audit and HOD reviews

Designation : Junior Executive – Billing

Job Location : MAHAPE

Billing Executive

 B.Com graduate.

 Minimum 1 year experience.

 70% office work and 30% field work.

 Should be able to handle billing and collections.

 Suitable Candidates:

 Pure billing experience

 Billing + accounts

 Junior accountant willing to do billing and field work

 ERP / Tally experience is acceptable.

Role Summary

The Junior Executive – Billing plays a supporting role in the Commercial Department, assisting in basic billing

documentation, logsheet collation, cheque deposit coordination, and data upkeep. The role ensures foundational

billing tasks are completed timely and helps maintain clean records to support the department’s overall monthly

billing targets.

Education & Skill Requirements

 Graduate (Commerce preferred)

 0–2 years of experience in basic accounts, billing, or admin roles

 Familiar with Excel, PDF editing, and scanning

 Basic knowledge of GST, billing terminology

 Good discipline in documentation and communication (English or Hindi)

Key Responsibilities

Billing Support & Documentation

 Assist in collecting data and logsheets from internal teams

 Help prepare basic RA/proforma invoices as per format

 Print, scan, and file billing copies (soft & hard copy)

 Courier or hand over bills via office boys for submission

Logsheet & Record Keeping

 Update and maintain logsheet records in Excel

 Help prepare deduction templates for operator and breakdown

 Assist in preparing billing compliance folders and GRNs

Cheque Coordination & Deposit

 Collect cheques from admin team or site

 Ensure timely deposit in bank or handover to accounts team

 Maintain daily tracker of cheque pickup/deposit

Reporting & Follow-up

 Submit daily task update on group by EOD

 Report pending work or delays to Executive / Sr. Executive – Billing

 Keep records ready for audit and HOD reviews

📍 Location: Mahape, Navi Mumbai

🕒 Working Hours: 8:30 AM – 5:30 PM

📅 6-day working week

Role Overview

We are seeking a Junior Executive – Billing to join our Commercial team. This role involves supporting billing operations, handling documentation, coordinating cheque deposits, and maintaining accurate records. The position is ideal for candidates with a commerce background who are eager to grow in billing and collections.

Key Responsibilities

• Assist in preparing RA/proforma invoices and billing documentation
• Collect and update logsheets, maintain Excel records
• Handle cheque collection and timely deposit coordination
• Support billing compliance folders and GRN preparation
• Provide daily task updates and escalate delays when required
• Maintain records for audits and reviews

Requirements

• Graduate (B.Com preferred)
• Minimum 1 year of experience in billing/accounts/admin
• Familiarity with Excel, PDF editing, scanning
• Basic knowledge of GST and billing terminology
• ERP/Tally experience acceptable
• Strong documentation discipline and communication skills (English/Hindi)
• Willingness to handle 70% office work and 30% field work

Job Description – Junior Executive – Billing

Designation: Junior Executive – Billing

Department: Commercial

Reporting To: Assistant / Senior Manager – Commercial

Department Head: Senior Manager – Commercial & Accounts

🔹 Role Summary

The Junior Executive – Billing plays a supporting role in the Commercial Department by assisting in basic billing documentation, logsheet collation, cheque deposit coordination, and data upkeep.

The role ensures foundational billing tasks are completed on time and supports the department in achieving overall monthly billing targets through accurate record maintenance.

🎓 Education & Skill Requirements

• Graduate (Commerce preferred)
• 0–2 years of experience in basic accounts, billing, or administrative roles
• Familiarity with Excel, PDF editing, and scanning
• Basic knowledge of GST and billing terminology
• Good documentation discipline and communication skills (English or Hindi)
• 
  

📌 Key Responsibilities

🧾 Billing Support & Documentation

1. Assist in collecting data and logsheets from internal teams
2. Help prepare basic RA / Proforma invoices as per standard format
3. Print, scan, and file billing copies (soft & hard copy)
4. Coordinate courier / handover of bills through office staff for submission

📊 Logsheet & Record Keeping

1. Update and maintain logsheet records in Excel
2. Help prepare deduction templates for operators and breakdown cases
3. Assist in preparing billing compliance folders and GRNs

💰 Cheque Coordination & Deposit

1. Collect cheques from admin team or site
2. Ensure timely bank deposit or handover to accounts team
3. Maintain daily tracker for cheque pickup and deposit

📈 Reporting & Follow-up

1. Submit daily task update in the group by EOD
2. Report pending work or delays to Executive / Sr. Executive – Billing
3. Keep records audit-ready for HOD reviews
4. 
   

📊 Key Performance Indicators (KPIs) & Incentives

KPI AreaAmountCriteriaBilling Target – Cumulative Incentive₹1,3330.05% above ₹2.65 Cr per month (or total annual target of ₹35 Cr billing).

Notes:

• Calculated on cumulative method (if monthly target is below, negative incentive applies).

• Assuming ₹35 Cr FY billing, annual incentive ≈ ₹16,000.Monthly Incentive Range₹800 – ₹1,300Based on quality and quantity of projects closed

Important Notes:

• KPI report must be submitted to the reporting officer with CC to Mr. Ashenke and HR every month before the 3rd for review.
• All billing numbers will be considered from CRM only.
• Payment will be processed with next salary post email verification from reporting officer.
• Delayed submission of report may attract deductions and/or delays.

🚀 Career Progression Pathway

LevelTitleKey Criteria for ProgressionEntryJunior ExecutiveDiscipline, basic billing support, record keeping, escalationLevel 1ExecutiveAccurate billing, basic reconciliation, email communication, report ownershipLevel 2Senior ExecutiveOn-time billing, client visits, aging report management, daily follow-upsLevel 3Assistant ManagerIndependent billing & collection ownership, contract reading, documentation accuracyLevel 4ManagerTeam management, key client handling, reduction of pendencies, full regional accountability

📌 Growth Factors

AreaIndicatorAccuracyNo format or data errors in daily workTimelinessTasks completed on schedule with timely escalationCommunicationClear daily updates, prompt senior responsesInitiativeProactive follow-ups and clarification when required

📅 Evaluations

Quarterly evaluations will be conducted by the Department Head, with or without HR involvement as required.

1. Forwarding -Job sheet/Invoice & Cost booking

2. Import -Job sheet/Invoice

3. Inventory- Damage Invoice

4. Rebate Invoice on monthly basis

5. Other- Bank Reconciliation/ Bank Payment Entries

6. Payment confirmation/Receipt Entries

7. Salary Sheet on monthly basis

8. E-Invoicing for GST on monthly basis