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Job Opportunity: Front Desk Executive (EA + Admin Support) 

Location: Ahmedabad — Onsite

 Experience: 1–4 Years

 Full-Time

About the Role

We are seeking a dynamic, well-presented, and proactive Front Desk Executive who will act as the first point of contact for visitors while also providing administrative and executive support. If you enjoy interacting with people, managing multiple tasks, and maintaining a professional environment, this role is perfect for you.

 Key Responsibilities

Front Desk & Reception Management

• Greet visitors with a warm welcome and ensure a smooth check-in process
• Answer, screen, and route incoming calls professionally
• Respond to walk-in and email inquiries
• Manage couriers, parcels, and dispatch
• Maintain a clean, organized, and professional front office environment
• Ensure visitor access control and security compliance
• Maintain logs, reports, and front desk records
• Handling lost & found items
• Monitor CCTV (basic oversight)

Administrative & Office Support

• Manage office supplies and inventory
• Assist HR with day-to-day operational activities (attendance tracking, missing punch records, onboarding coordination, etc.)
• Support event coordination, employee engagement, and office activities
• Coordinate with vendors, service providers, and facility teams
• Handle minor emergencies or escalate concerns when needed
• Assist with data entry, documentation, and filing

Executive Assistant Support to CEO

• Manage CEO’s calendar, appointments, and meeting schedules
• Arrange travel, itinerary planning, hotel bookings, and reservations
• Ensure meeting readiness: documentation, minutes, and follow-ups
• Handle expense management, reimbursements, and records
• Coordinate external vendor meetings and calls
• Manage CEO’s office facilities and meeting room needs
• Share timely updates and reminders

 Must-Have Skills

 Excellent verbal & written communication skills

 Strong organizational and multi-tasking abilities

 Smart, proactive, and able to prioritize work efficiently

 Presentable personality with a positive and pleasant attitude

 Ability to maintain confidentiality and professionalism

 Qualifications

• Graduate (any discipline)
• Prior experience in front desk, admin, customer service, or EA support preferred

Front Desk

Roles & Responsibilities: 

1. Greeting & Managing Visitors
2. Answering Calls & enquiries
3. Handling Parcels and Packages
4. Scheduling and Appointments
5. Visitor Check-In
6. Providing Company Information
7. Maintaining a Clean Reception Area & Office 
8. Office Supplies Management
9. Security and Access Control
10. Keeping Records
11. Handling Special Requests
12. Monitoring CCTV Cameras
13. Handling Lost and Found Items
14. Escalating Admin or office related concerns Concerns
15. Data Entry tasks 
16. Managing HR Operational Tasks (e.g., attendance, missed punch, etc)
17. Assisting with Onboarding New Employees
18. Coordinating Events & Programs
19. Assisting with Employee Benefits Administration
20. Managing Office Space and Facilities
21. Overseeing Vendors
22. Handling Emergencies

EA to CEO 

• Handling CEO’s Calendar & Meetings 
• Travel Coordination - Ticket booking, itinerary etc. 
• Scheduling/Rescheduling Meetings
• 3rd Party/ Vendor Meetings & calls management
• Meeting Preparation, Note Taking, etc 
• Expense Management
• Facilities Management of the CEO’s office & Meeting rooms
• Making Reservations 
• Timely office activity updates