4 Invoice verification Jobs in India

Job Description – Billing Manager

Company: Sri Vijayalakshmi Agarbathi Works (SVAW)

Location: Bangalore

Department: Finance & Accounts / Commercial

Employment Type: Full-time

Annual Salary: ₹4,00,000–₹7,50,000 P.A , based on experience and competence

Reports To: Head of Finance / Management

Job Summary

We are looking for an experienced Billing Manager to manage the company’s pan-India billing operations. The position involves supervising billing staff at the head office and branches, ensuring accurate and timely invoicing, monitoring the movement of goods, and maintaining compliance with GST, e-invoicing, e-way bill, and documentation requirements.

The candidate should be capable of independently managing high-volume billing operations and coordinating effectively with the sales, accounts, warehouse, logistics, production, and branch teams.

Key Responsibilities

Pan-India Billing

·      Manage and control all domestic billing activities across India.

·      Ensure sales invoices are prepared accurately and within the required timelines.

·      Verify customer details, GSTIN, place of supply, tax rates, HSN codes, quantities, prices, discounts, schemes, freight, and payment terms.

·      Handle B2B, B2C, inter-state, intra-state, institutional, distributor, dealer, e-commerce, and branch-transfer transactions.

·      Ensure the correct application of CGST, SGST, IGST, and other applicable taxes.

·      Monitor pending orders and complete billing according to dispatch schedules.

·      Review credit notes, debit notes, sales returns, discounts, rate differences, and invoice cancellations.

·      Prevent duplicate, incorrect, backdated, or unauthorized billing.

Branch Billing Management

·      Manage and supervise billing staff working at different branches.

·      Establish uniform billing procedures and controls across all branches.

·      Allocate responsibilities and monitor the daily performance of billing employees.

·      Train branch staff on GST, invoicing procedures, company policies, and system usage.

·      Review branch-wise billing, pending dispatches, cancelled invoices, sales returns, and documentation gaps.

·      Resolve billing issues raised by branches, customers, sales teams, and transporters.

·      Ensure timely submission of branch billing records to the head office.

·      Conduct periodic performance reviews of the billing team.

Movement of Goods

·      Monitor the movement of goods between factories, warehouses, depots, branches, customers, and third-party locations.

·      Ensure every movement is supported by a valid tax invoice, delivery challan, stock-transfer document, or other required documentation.

·      Prepare and verify e-way bills and monitor their validity during transportation.

·      Handle documentation for branch transfers, job work, samples, promotional materials, sales returns, replacements, and returnable goods.

·      Coordinate with warehouse and logistics teams to ensure invoiced quantities match the goods dispatched.

·      Monitor goods in transit and follow up on delayed, returned, damaged, short-delivered, or undelivered consignments.

·      Ensure timely closure of delivery challans and returnable-material transactions.

·      Maintain proof of delivery and transporter documentation.

GST and Statutory Compliance

·      Ensure all invoices comply with applicable GST laws and invoicing rules.

·      Ensure accurate generation of GST e-invoices, Invoice Reference Numbers, and QR codes wherever applicable.

·      Verify GSTIN, HSN/SAC codes, tax rates, place of supply, and bill-to/ship-to details.

·      Ensure timely cancellation or amendment of e-invoices and e-way bills when required.

·      Reconcile billing records with sales registers, e-invoice data, e-way bill data, and GST returns.

·      Coordinate with the accounts and taxation teams for GSTR-1, GSTR-3B, annual returns, and GST audits.

·      Identify and correct invoice-related differences before filing GST returns.

·      Monitor changes in GST regulations relating to invoicing and the movement of goods.

·      Provide billing records and supporting documents during internal, statutory, and GST audits.

Billing Controls and Reconciliation

·      Reconcile daily billing with dispatches, stock movements, sales orders, and accounting records.

·      Ensure invoices are correctly recorded in the accounting or ERP system.

·      Monitor unbilled dispatches, pending sales orders, cancelled invoices, and open delivery challans.

·      Verify price lists, customer-specific rates, discounts, schemes, and approval limits.

·      Ensure credit limits and payment terms are followed before releasing invoices.

·      Coordinate with the accounts receivable team regarding overdue customers and billing blocks.

·      Maintain an audit trail for invoice changes, cancellations, credit notes, and debit notes.

·      Implement maker-checker controls for critical billing transactions.

·      Identify process gaps and introduce controls to prevent revenue leakage, tax exposure, and stock differences.

Team and Process Management

·      Develop and implement standard operating procedures for billing and goods movement.

·      Set daily, weekly, and monthly targets for the billing team.

·      Ensure adequate staffing and work allocation during peak billing periods.

·      Train team members and periodically assess their knowledge and performance.

·      Coordinate with the IT team to resolve billing-system and master-data issues.

·      Support automation and process improvements in billing and dispatch documentation.

·      Ensure customer, pricing, product, tax, and transporter master data are accurate and updated.

·      Maintain the confidentiality of customer prices, commercial terms, and company information.

Management Reporting

·      Prepare daily, weekly, and monthly billing reports.

·      Provide branch-wise, state-wise, customer-wise, and product-wise billing information.

·      Report pending billing, cancelled invoices, credit notes, sales returns, goods in transit, and documentation issues.

·      Track billing errors and implement corrective and preventive actions.

·      Provide management with information on billing efficiency, compliance risks, and unresolved issues.

Required Skills

·      Strong practical knowledge of pan-India billing and GST-compliant invoicing.

·      Thorough understanding of GST, e-invoicing, e-way bills, HSN codes, and place-of-supply provisions.

·      Experience in branch billing, stock transfers, delivery challans, sales returns, and goods movement.

·      Ability to manage billing employees across multiple branches.

·      Strong knowledge of Tally Prime, ERP systems, MS Excel, and billing software.

·      Good understanding of inventory, logistics, dispatch, and accounting processes.

·      Strong analytical, reconciliation, problem-solving, and team-management skills.

·      High level of accuracy and attention to detail.

·      Ability to work under pressure and complete billing within dispatch timelines.

·      Good written and verbal communication skills.

Education and Experience

·      Bachelor’s or master’s degree in Commerce, Finance, Accounting, Business Administration, or a related field.

·      Minimum 5–8 years of relevant experience in billing, commercial operations, accounts, or GST compliance.

·      At least 2–3 years of experience managing a billing team, preferably across multiple branches.

·      Experience in FMCG, manufacturing, distribution, consumer products, or a multi-location organization is preferred.

Key Performance Indicators

·      Accuracy and timeliness of invoicing.

·      GST, e-invoice, and e-way bill compliance.

·      Reduction in billing errors, cancellations, and credit notes.

·      Timely closure of pending billing and delivery challans.

·      Proper reconciliation of billing, dispatch, stock movement, and GST records.

·      Performance and discipline of branch billing teams.

·      Reduction in goods-movement and documentation discrepancies.

·      Timely submission of billing reports to management.

Job Purpose

To support the Finance & Accounts team in maintaining accurate accounting records, processing day-to-day transactions, assisting in statutory compliance, and ensuring timely completion of accounting and reporting activities.

Key Responsibilities

• Record day-to-day accounting transactions in the accounting system.

• Prepare and post purchase, sales, receipt, payment and journal entries.

• Maintain and reconcile bank accounts, vendor accounts and customer accounts.

• Assist in bank reconciliation statements (BRS) on a regular basis.

• Verify invoices, supporting documents and approvals before accounting.

• Assist in accounts payable and accounts receivable activities.

• Follow up for outstanding customer/vendor balances and maintain ageing reports.

• Assist in preparation of GST-related data, TDS workings and other statutory compliance.

• Maintain proper filing and documentation of invoices, vouchers and other accounting records.

• Assist in month-end and year-end closing activities.

• Support auditors by providing required documents, ledgers and schedules.

Required Skills

• Good knowledge of basic accounting principles.

• Working knowledge of Tally / ERP / accounting software.

• Good knowledge of MS Excel including basic formulas, sorting, filtering and data handling.

• Basic understanding of GST, TDS and other statutory requirements.

• Good numerical and analytical skills.

• Accuracy and attention to detail.

• Good communication and coordination skills.

• Ability to work within deadlines and manage multiple tasks.

Educational Qualification

B.Com /equivalent qualification in Commerce or Finance.

Experience

1–3 years of relevant experience in Finance & Accounts. Freshers with good accounting knowledge may also be considered.

Key Performance Areas (KPIs)

• Accuracy and timely posting of accounting entries.

• Timely completion of bank and ledger reconciliations.

• Proper maintenance of accounting records and supporting documents.

• Timely submission of information required for GST/TDS and other compliances.

• Reduction of outstanding reconciliation items.

• Timely completion of month-end closing activities.

• Compliance with company accounting policies and procedures.

• Assist in preparing invoices and processing billing-related documentation
• Respond to basic billing queries from customers via email or other support channel
• Support quote creation and pricing discussions by gathering required details
• Help maintain billing records, trackers, and revenue dashboards
• Coordinate with internal teams to ensure correct customer billing information
• Flag recurring billing issues and suggest improvements
• Escalate complex billing concerns to the Billing Specialist
• Ensure timely follow-ups on pending payments/information (where applicable)

Requirements

Must Have:

• Undergraduate degree in any discipline (finance-related preferred)
• Experience range: between 1-3 years
• Strong communication skills (written and verbal)
• Good numerical aptitude and comfort working with spreadsheets
• Strong attention to detail and accuracy in work
• Willingness to learn and ability to figure things out independently
• Basic understanding of billing, invoicing, or financial processes (internships count)

Good to Have (Preferred, not mandatory):

• Experience in customer-facing or billing support roles
• Exposure to SaaS billing, subscription models, or CRM/finance tools
• Familiarity with dashboards or reporting

About Optmyzr

Optmyzr is a fast-growing, profitable B2B SaaS startup. Our team includes talented individuals with experience at Google, Microsoft, Amazon, and other global tech companies. We move fast, take ownership, and continuously experiment to build the future of campaign management and optimization.

The most important qualities for success at Optmyzr: take ownership of your work and be willing to try new ideas—always.

We are an equal opportunity employer and value diversity!

Requirement Details:

Experience: 4 + Years

Qualification: CA

Preferred Mumbai candidates only

Job Description:

1) AR function including raising invoices, following up on due invoices.

2) AP function including managing vendors, processing invoices, reviewing employee expenses, financial planning & analysis, budget & project control.

3) Review employee expense reimbursements for accuracy and completeness.

4) Conduct audit of credit card spending for all employees and raise PO's and verify vendor invoices.

5) Assist with the month end close process and Annual reports.

6) Business planning, forecasting & budgeting

7)Seek methods to enhance overall efficiency and performance

8)Identifying cost-saving opportunities at the organizational level

9)Identify areas for improvement and develop solutions to prevent project delays and help company meet its budgetary and cash flow goals

10)Scheduling and managing timelines

Interested candidates can share their resume