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Position Overview
We are seeking a reliable and proactive Administration Executive to manage day-to-day administrative and office operations at our Mumbai office. This role is critical to ensuring
smooth office functioning, supporting employees, and coordinating with internal teams and external vendors in a fast-paced startup environment.
What You’ll Be Doing
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Ensure smooth day-to-day functioning of the Mumbai office.
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Maintain a clean, organised, and well-managed office environment.
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Coordinate with vendors for office services such as housekeeping, pest control, security, repairs, etc.
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Track AMCs and warranties for office equipment and assets (ACs, fire extinguishers, biometric devices, electronics, etc.).
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Coordinate domestic and international travel bookings for employees and leadership as required.
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Process and track expense submissions accurately and within defined timelines.
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Organise and coordinate internal meetings, office events, and employee engagement activities.
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Manage logistics to ensure seamless execution of events and meetings.
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Maintain systematic records of inward and outward documents and materials.
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Track deliveries, couriers, and follow-ups.
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Maintain inventory of office supplies and ensure timely replenishment.
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Assist the HR team with onboarding logistics.
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Support new joiners with access, facilities, and office assets.
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Manage the biometric system, including employee registrations and updates.
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Manage the company’s online E-commerce account, including order tracking, shipment coordination, and issue resolution.
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Provide administrative support for ad-hoc requests and special projects across teams.
What You Bring to the Table
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Strong organisational and coordination skills.
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Experience in travel coordination and expense processing
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Proficiency in Outlook and basic office tools
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Someone who can independently manage office operations.
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Proactive problem-solver with a service-oriented attitude.
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Comfortable working in a growing startup with evolving needs.
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Ability to multitask, prioritise, and meet tight deadlines.
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Hands-on, ownership-driven mindset suitable for a startup environment.
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Prior experience in office administration or operations roles is required.
Bombay Electricals Project & Supplies India Pvt. Ltd
Key Responsibilites
1. Administrave Support
Manage calendars, schedule appointments, and coordinate meetings.
Handle travel arrangements: flights, hotels, visas, transporation.
Prepare agendas, minutes of meetings, and follow-up actions.
Draft emails, letters, reports, and presentations.
Maintain filing systems (digital and physical).
2. Communication & Coordination
Act as a point of contact between the executive and internal/external stakeholders.
Manage incoming calls, messages, and correspondence.
Coordinate with different departments for updates, approvals, and deadlines.
3. Office & Task Management
Track daily tasks, priorites, and deadlines for the executive.
Support in planning events, meetings, conferences.
Handle expense reports, reimbursements, and vendor coordina on.
Ensure the executive’s office is organized and functioning efficiently.
4. Project & Follow-up Support
Monitor ongoing projects, deadlines, and deliverables.
Conduct research and prepare summaries or briefings.
Assist in data collec on, documentation, and presentations for meetings.
5. Confidential Support
Maintain strict confidenality of sensitive information.
Handle personal tasks when required (top zonal based on role requirement).
Required Skills & Qualifications
Bachelor’s degree in any discipline.
2–5+ years of experience as an Executive Assistant or similar role.
Strong verbal and written communication skills.
Proficiency in MS Office
Excellent me management and organizational abilities.
Ability to multi task, work under pressure, and prioritize effectively.
Professional appearance and behaviour.
High level of discretion and integrity.
Preferred Skills
Knowledge of office management systems.
Experience in working with senior executives or in fast-paced environments.
Strong problem-solving and decision-making skills.
Work Environment
Office-based role (with occasional travel if required).
Availability beyond office hours when necessary for urgent tasks.
Job Description – Executive Assistant to CEO
Role Overview
Looking for an organized and proactive Executive Assistant to support the CEO with daily operations, communication, scheduling, and coordination.
Key Responsibilities
Manage CEO’s calendar, appointments, reminders, and schedule prioritization
Draft, review, and manage emails and communication
Coordinate meetings, prepare agendas, and take minutes
Manage travel bookings, itineraries, and logistics
Maintain records, documents, and provide admin support
Handle occasional personal tasks for the CEO
Qualifications & Skills
Bachelor’s Degree; 4–5 years as EA/PA preferred
Strong communication, organization & multitasking skills
Proficiency in MS Office & Google Workspace
Professional, detail-oriented, and discreet
Working Days & Timings
6 Days Working, 2nd and 4th sat off
10:00 AM – 7:00 PM
What are we looking for -
- Minimum 1 Year of experience in a Data Entry/Operations role
- Strong communication and interpersonal command.
- Ability to thrive independently or as part of a team.
- Ability to multitask
- Organizational and time management skills.
- Attention to detail
- Growth oriented mindset
- In-office availability in Delhi/Mumbai/Bangalore
What you will be doing -
- End-to-end Visa application processing for assigned countries
- Document verification, form filling, and pre-checks for visa submissions
- Coordinate seamlessly with Account Managers, Travel agents, & Accounts team
- Manage vendor relationships, ensure timely pickups/drop-offs.
- Update daily dashboards, trackers, and internal tool with application status
- Monitor progress of active applications and escalate delays proactively
- Maintain compliance with embassy, consulate, and country-specific requirements
- Adhere to TATs (Turnaround Times) and ensure SLAs are consistently met
We are hiring for Corporate Ticketing (Male)
Location- Noida/ Mumbai (Nariman Point)
Experience- 3+ Yrs
Rotational Shifts (1pm to 10pm)
Required:
● Possess in-depth knowledge of GDS systems, specifically Galileo and sabre
● Demonstrate proficiency in managing both international and domestic ticketing operations
● Strong understanding of city codes, airport codes, and airline hubs.
● Excellent communication skill in both written and verbal formats
● Willingness to work in rotational shifts, including nights and weekends
REQUIRE TRAVEL EXECUTIVE
SKILLS- RESERVATION, TICKETING, PACKAGES
GENDER- MALE
EDUCATION- GRADUATE
EXPERIENCE- 3 YEARS
LOCATION- PITAMPURA, DELHI/Mumbai
SALARY –UPTO 40K
REQUIRE TRAVEL EXECUTIVE
SKILLS- RESERVATION, TICKETING, PACKAGES
GENDER- MALE
EDUCATION- GRADUATE
EXPERIENCE- 3 YEARS
LOCATION- PITAMPURA, DELHI
SALARY –UPTO 40K
REQUIRE TRAVEL EXECUTIVE
SKILLS- RESERVATION, TICKETING, PACKAGES
GENDER- ANY
EDUCATION- GRADUATE
EXPERIENCE- 3 YEARS
LOCATION- Navi mumbai
SALARY –UPTO 35K
You will work in the India office (INO), which currently comprises ~1000 Firm members and external workers. You would oversee, guide and direct operations and strategy for all functions pertaining to Location management, Travel (Air, Ground transportation, Hotels and Guesthouses), Executive Assistants (90 members), Visual Graphics (50 members), Events management for the office, as well as personnel practices for our support staff.
You would work very closely with the Office Manager and senior leadership of the Firm in this role. You will also engage extensively with the Director of Professional Development, Director of Finance and Director of Strategic Initiatives for the India office. You would connect and collaborate with the local Partner group and different office functional teams (e.g., IT/ finance, etc.) besides your regional/ global counterparts.
What You'll Do:
- You would be responsible for end-to-end planning, strategy, and guidance on all activities pertaining to Real estate, Assistants cohort, Visual Graphics, Travel, Events and operations for the office, and personnel management for the support staff.
- You will engage with stakeholders at multiple levels to strategize, manage and problem-solve on-the-job to ensure that the office is compliant with all legal and regulatory requirements surrounding these areas of work.
- You would design and oversee personnel practices for support staff across departments, including recruiting, evaluation, compensation, benefits, training, and development.
- In addition, you would mentor and provide leadership support to functional managers to ensure that high-quality support is provided to consultants; establish and monitor adherence to core processes and policies and constantly innovate support models to continuously enhance efficiency and effectiveness.
- You would be responsible for overseeing physical facilities (e.g., lease arrangements, construction projects), working with leadership and Firm Real Estate to design optimal solutions that balance cost and functionality. You would work with functional managers to develop financial plans and track/report key performance metrics; with office leadership and finance team, manage office support economics and proactively identify and execute improvement opportunities.
- As appropriate, you would need to facilitate external administrative interactions - e.g., government and regulatory bodies, service agents, tax, corporate registrations. As and when needed, you would be required to support office leadership in risk management, including client arrangements, confidentiality and working papers processes, disaster preparations and business continuity planning.
- You would oversee the events function within the office; providing guidance on every event undertaken by the team.
- You would also manage the travel function for INO, driving strategic partnerships and providing oversight on travel operations.
- You would be expected to liaise with Firm/regional leaders and other cells to integrate the office with relevant administrative networks, processes and policies and share and implement best practices where appropriate.
Qualifications :
The ideal candidate will have:
- 15+ years' experience in managing administration, travel and personnel-related operations, strategy, and compliances for a large-sized organization or multinational company
- At least a Bachelor's degree; an MBA would be an added advantage
- Broad business acumen; finance/ operations knowledge will be a plus
- Thorough familiarity with office administration, real estate, personnel management, travel, and events
- Senior presence and ability to develop strong, collaborative relationships with office/practice leaders
- Excellent problem solving, analytic, and project management skills
- Outstanding communication and negotiation skills
- Strong team leadership and people development ability
Help customers find their dream adventure - help them plan it, address queries, and with their final booking. Coordinate with adventure travel suppliers on a regular basis to collect required documents, content, booking information and related data.
Obviously have fun while you are doing it.
We expect you to have:
1-3 years experience in role of sales support, B2B sales support and/or office administration. Experience in working with a travel agency, travel website, travel sales back office or similar will be strongly preferred. Strong preference to candidates who have experience working with adventure travel. A preference towards operating in an environment where you are independent, organized, and can handle situations that require extreme multi-tasking. We are open to remote working permanently and will evaluate candidates from any part of India.
We Are:
An adventure travel startup out of Mumbai. Selling rafting, paragliding, trekking, camping, scuba diving, cycling, rock climbing and more online and offline.
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