3+ Project documentation Jobs in Mumbai | Project documentation Job openings in Mumbai

About the Company:

A US-based firm specializing in interior design solutions for the hospitality industry is seeking an Assistant Project Manager — Procurement & Supply Chain to join its team in Navi Mumbai, India. The company focuses on sourcing, supplying, and delivering products for hotels, resorts, and restaurants, providing end-to-end solutions for FF&E (Furniture, Fixtures & Equipment), OS&E (Operating Supplies & Equipment), and F&B-related supplies.

Job Summary:

The Assistant Project Manager — Procurement & Supply Chain will lead and coordinate procurement and supply chain projects within the hospitality sector. The role involves vendor coordination, logistics planning, cost tracking, and client communication, ensuring the timely and accurate delivery of materials.

Responsibilities also include managing architectural and civil coordination, processing purchase and sales orders, preparing project reports, and ensuring compliance with quality and brand standards.

Important: This is a night shift role to align with U.S. business hours. Candidates must be comfortable working at night.

Key Responsibilities:

Project Planning & Coordination:

• Develop detailed project plans for material procurement and delivery.
• Coordinate with internal teams (design, procurement, logistics, finance) and external vendors.
• Manage multiple projects to ensure adherence to timelines and budgets.

Client & Stakeholder Communication:

• Serve as the main point of contact for hospitality clients.
• Provide regular updates on progress, risks, and key milestones.

Vendor & Supplier Management:

• Collaborate with vendors for production and quality compliance.
• Evaluate supplier performance and support sourcing decisions.

Logistics & Delivery:

• Manage shipment schedules and delivery to project sites.
• Handle issues related to logistics, customs, and final delivery.

Quality Control & Compliance:

• Ensure adherence to quality, brand, and sustainability standards.

Budget Management:

• Track project costs and support cost-optimization initiatives.

Sales & Purchase Orders:

• Coordinate issuance of sales and purchase orders.
• Manage timely payment requests.

Excel & Reporting:

• Use advanced Excel tools for tracking expenses, analyzing data, and preparing reports.
• Generate and share expediting and project reports with stakeholders.

Bid Revisions & Change Orders:

• Coordinate bid revisions and prepare change order budgets.

Project Documentation & Close-Out:

• Maintain project records, including contracts and correspondence.
• Prepare final project close-out reports.

Qualifications:

• Bachelor’s degree in Architecture, Civil Engineering, Construction Management, or related field.
• 3–10 years of project management experience in hospitality, supply chain, or interior projects.
• PMP certification (preferred).
• Familiarity with FF&E/OS&E or hospitality procurement processes.

Skills & Competencies:

• Strong organizational and multitasking skills.
• Proficiency in MS Project, Monday.com, Asana, or similar tools.
• Excellent communication and negotiation skills.
• Analytical and problem-solving mindset.
• Ability to manage multiple projects under tight deadlines.

Requirements:

1. Educational Background: Degree in Civil/Architecture/Interior Design.
2. Communication: Strong verbal and written English communication.
3. Interiors Experience: Experience with materials, finishes, and construction processes.
4. Estimation: Skilled in cost estimation and project forecasting.
5. Excel Proficiency: Advanced Excel formulas and data analysis.
6. Vendor Management: Proven track record in vendor coordination and negotiation.
7. Shift Flexibility: Must be willing to work night shifts aligned with U.S. time zones.

• Provide technology strategy planning
•  Integrate information technologies into the company for optimal effectiveness
•  Understand current and future business goals and ongoing IT issues to ensure business success
•  Develop a renewal and upgrade schedule for company software programs
• The candidate will be responsible to start and complete projects on a scheduled basis, inclined to maintain highest standard of quality.
• Analyzing scope of work, project sequencing, resource planning, time estimation, scheduling, cost estimation, risk analysis are a set of responsibilities.
• Monitor project performance and take proactive action to ensure projects are adhering to timelines set.