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Vendor Coordinator / Treasury (Healthcare)

Location: Bangalore

Fulltime

Role Summary

This role is responsible for vendor coordination, vendor onboarding, payment schedule management, vendor reconciliations, and supporting treasury and cash management functions for our healthcare organisation, ensuring timely vendor payments and strong vendor relationships.

Key Responsibilities

·        Onboard new vendors: collect KYC, vendor master creation, payment terms negotiation (in consultation with finance/operations).

·        Track vendor contracts, ensure adherence to payment terms, SLAs and escalation of issues.

·        Coordinate vendor invoice approval process, liaise with operations/clinical departments for invoice match, discrepancies, approvals.

·        Work with Treasury/ Accounting team to schedule vendor payments optimally, monitor vendor payment calendars, and avoid late payments.

·        Maintain vendor ledger, perform vendor reconciliations monthly, investigate and resolve mismatches.

·        Partner with treasury to forecast vendor payment outflows, optimize cashflow for payments, and support vendor queries regarding payments status.

·        Ensure strong vendor communication: timely status updates, dispute resolution, payment confirmations.

·        Maintain audit‑ready documentation for vendor payments, contracts and reconciliations.

·        Support process improvements for vendor payments, automation of vendor portal, efficient vendor management systems.

Qualifications & Experience

·        Bachelor’s degree in Commerce/Finance/Accounting.

·        2‑4 years of vendor management/payment coordination experience, ideally in healthcare or similar services environment.

·        Familiarity with vendor master setup, vendor reconciliation, payment scheduling.

·        Strong Excel skills, familiarity with accounting/ERP systems.

·        Excellent communication, stakeholder management, attention to detail.

Job Location: Yeswanthpur, Bengaluru

Job Description:  

∙Estate Management 

∙Central Purchasing activity 

∙Management and supervision of front office. 

∙Detailed Planning of Travel and Hotel arrangements for employees and Senior Management when they 

travel outside India or within India. 

∙Prepare Itinerary for employees and senior delegates 

∙Coordination in Visa Processing, travel formalities for employees and visitors. 

∙Organizing Complete Domestic Air/Train/Overseas travel (Ticketing through Travel agent, Hotel Booking, Vehicle Arrangement). 

∙Planning, Organizing and controlling all administrative functions. 

∙Maintain rate contract with Vendors for Supply of Office Stationery, travel, hotel, cab services etc. ∙Maintain and manage company car fleet , including repair, maintenance, insurance claims, insurance renewals. 

∙Supervision of Housekeeping Staff & Maintenance of office equipment’s /premises. 

∙Taking care of Day to Day admin activates of the organization like stationery, pantry items, office equipment’s etc. 

∙Paying Monthly utility bills and other vendor payments (like cab, courier etc.) 

∙Verify and approve the invoices of vendors for payment processing.