Chief of staff

Job Title: Senior Executive & Executive Assistant to [CEO / C-Suite Leadership]

Location: Ghansoli, Navi Mumbai

Employment Type: Full-time

Experience Level: 4–7 Years

Role Overview

We are seeking a proactive, highly organized, and detail-oriented Senior Executive & Executive Assistant to provide strategic, administrative, and operational support to executive leadership. This high-visibility role acts as the primary liaison between the Executive Office and key internal/external stakeholders, ensuring seamless calendar management, cross-functional project tracking, and overall business execution.

Key Responsibilities

• Executive Support & Calendar Management: Proactively manage complex calendars, resolve scheduling conflicts, coordinate international/domestic travel logistics, and prioritize daily executive workflows.
• Project & Operational Coordination: Track action items from executive meetings, follow up on deliverables with department heads, and ensure key strategic projects progress on schedule.
• Communication & Board Support: Draft executive communications, prepare board decks, build high-impact presentations (PowerPoint/Google Slides), and compile briefing materials prior to critical meetings.
• Meeting & Minutes Governance: Design agendas, take structured meeting minutes, log key decisions, and drive accountability across cross-functional teams.
• Stakeholder & Vendor Management: Serve as the first point of contact for board members, clients, external partners, and vendors, demonstrating discretion and professional diplomatic communication.
• Expense & Workflow Administration: Oversee executive expense reports, coordinate administrative department budgets, and maintain confidential corporate archives.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Communications, Management, or a related field.
• Experience: 4–7 years of proven experience supporting senior executives (C-level, VP, or Founder level) in a fast-paced corporate or growth environment.
• Tech Stack Skills: Advanced proficiency in Microsoft Office 365 (Excel, PowerPoint, Word), Google Workspace, and project management applications (e.g., Asana, Trello, Jira, or Slack).

Founder's Office | Sierra Innovations

At Sierra Innovations, we are building a high-impact Founder’s Office to drive the next phase of growth.

This role sits at the intersection of strategy, execution, and leadership building.

You will work directly with the Founder on critical business problems that shape the company’s future.

This is not a role.

This is a launchpad into leadership.

What You’ll Work On

• Drive high-priority strategic initiatives across the company
• Support fundraising — investor research, financial narratives, deck building, and conversations
• Design and implement key HR policies & org structures
• Lead KMP / leadership hiring across business functions
• Define and track KPIs across teams, ensuring accountability and performance
• Conduct market research & competitive intelligence to guide decision-making
• Work on 0→1 and 1→100 growth projects across categories
• Solve unstructured problems with clarity, speed, and ownership

Key Skills & Experience

• Investment Banking / Fund Analyst Experience
• Strong grounding in financial thinking, investor communication, and structured problem solving
• Fundraising Exposure
• Experience in supporting or leading fundraise processes
• KMP / Leadership Hiring
• Ability to identify and close high-quality leadership talent
• KPI & Performance Management
• Experience in defining, tracking, and improving business metrics
• Project Management
• Proven ability to drive cross-functional projects to completion
• Education / EdTech Exposure (Preferred)
• Understanding of test prep, K-12, or learning ecosystems
• Analytical + Execution Strength
• Ability to think clearly and execute fast

Who This Role Is For

• You have high intellectual horsepower
• You take extreme ownership — outcomes matter more than effort
• You are comfortable with ambiguity and thrive in fast-moving environments
• You can build networks and influence people
• You want to grow beyond a single function into a business leader
• You are hungry to create disproportionate impact

What You’ll Gain

• Direct exposure to founder-level decision making
• Hands-on experience in fundraising, hiring, strategy, and execution
• Opportunity to build a cross-functional business understanding
• Fast-track path into leadership roles within the company

Why Sierra Innovations

We are building a category-defining D2C powerhouse in publishing and beyond — combining content, technology, and distribution at scale.

If you want to be in the room where:

• strategic decisions are made,
• leaders are built, and
• real outcomes are driven,

this is that opportunity.

Final Note

This role is not for everyone.

But if you believe you have the intellect, network-building ability, and execution strength to drive outcomes,

we would love to work with you.

Apply if you’re ready to build — not just participate.

Executive Assistant – Founder's Office (Female Candidates Only)

About the Role

We are looking for an Executive Assistant – Founder's Office (Female Candidates Only) to support the Founder, CEO, and Director.

This is not a conventional Executive Assistant role. It is a high-trust, high-ownership position where you will work at the center of strategic decisions, priorities, and execution.

You will work closely with the Founder, CEO, and Director, ensuring seamless coordination, effective communication, and flawless execution of critical business initiatives.

If you thrive in a fast-paced environment, take initiative before being asked, and enjoy bringing structure to complex situations, we'd love to hear from you.

Key Responsibilities

·      Manage and prioritize the Founder's calendar, meetings, appointments, and schedules.

·      Drive end-to-end follow-ups across internal teams and external stakeholders, ensuring timely execution.

·      Prepare and maintain MIS reports, trackers, dashboards, and business reports.

·      Coordinate cross-functional activities and monitor timelines to ensure deliverables are met.

·      Draft professional emails, presentations, meeting notes, and business correspondence.

·      Handle confidential information with complete discretion and professionalism.

·      Support the Founder, CEO, and Director in day-to-day business operations and strategic initiatives.

·      Anticipate requirements, resolve bottlenecks proactively, and ensure smooth workflow.

Candidate Profile

·      Female candidates only.

·      2–3 years of experience as an Executive Assistant or in a senior management support role.

·      Excellent verbal and written English communication skills (mandatory).

·      Confident, professional, and capable of interacting with CXOs, clients, and senior leadership.

·      Comfortable working closely with the Founder, CEO, and Director while managing sensitive and confidential information.

·      Strong interpersonal, coordination, and stakeholder management skills.

·      Advanced proficiency in Microsoft Excel, Google Sheets, PowerPoint, and MS Office.

·      Tech-savvy with hands-on exposure to v productivity tools such as ChatGPT, Microsoft Copilot, Gemini, Notion AI, or similar platforms.

·      Prior experience supporting a Founder, Director, or C-suite executive will be an added advantage.

·      Highly organized, detail-oriented, proactive, execution-focused, and able to multitask in a fast-paced environment.

Mandatory Requirements

·      Only female candidates currently residing in Gurugram will be considered. Candidates based in Delhi or any other location are not eligible. This is non-negotiable.

·      Immediate joiners or candidates who can join at the earliest will be given strong preference.