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Position Overview This position contributes to Valuepitch overall mission by leading and supporting seamless fiscal, operational and human resource management systems, procedures, and processes. The ideal candidate will have solid process and fiscal management skills, pricing and a working knowledge of human resource laws and best practices. The ideal candidate will be a seasoned professional with specific expertise in fiscal management and fund accounting, human resource law and best practice, management and governance, and IT/operations management. He or she will play a critical role in partnering with the senior leadership team in strategic decision-making. In addition, he or she will have excellent written and oral communication skills, and a keen interest in Valuepitch mission. This is a full-time, salaried position. Reporting Relationships The Director of Finance and Operations (DFO) reports to the CEO and also interacts with board of directors. Primary Responsibilities The DFO has primary responsibility for overseeing all budget and fiscal functions, policies and procedures. The DFO also oversees human resource functions, IT and systems, procurement, and facilities. S/he also supervises the Manager of Administration and Operations. Financial Management Revenue enhancement, cost control, fund infusion, valuation of products, presenting reports to management and investors. Lead the annual budget development process, monitor expenditures and variances, and proactively update income and expense projections; Chart cash flow and ensure cash flow needs and adherence to Investment Policy; Prepare monthly and ad hoc financial reports to the management. Manage annual audit process and serve as the primary liaison with audit firm; Oversee tax preparation and filing; Supervise Manager of Administration and Operations to ensure timely and accurate bookkeeping, bank deposits, receivables and payables; Negotiate, prepare, and monitor all vendor and consultant contracts; Perform all balance sheet reconciliations (bank accounts, investments, prepaids, deposits, accruals, depreciation, etc.) and prepare month-end close; Manage and track deferred revenue and receivables. Oversee documentation of pro bono revenue, fiscal agency and other special revenue and invoicing needs; Develop and implement systems, policies and procedures to ensure compliance or other funding requirements; Exercise final review for all organizational budgets, and final review and approval for all grant budgets and fiscal reports; Set up and manage people and systems to ensure adherence to restricted grant budgets, including periodic updates on budget variance and preparation of budget modification documents; Oversee and reconcile travel budgets and compliance with procedures and cost containment; Develop and manage general ledger and fund accounting systems and procedures, coding of payroll and other expenses to various programs through monthly cost allocations; Select, set up, and manage fiscal and payroll systems to ensure timely and accurate use and reporting; Ensure all fiscal policies, procedures and documentation requirements are adequate to protect the organization. Human Resources Oversee payroll, benefits administration, recruiting, onboarding, off-boarding, employee check-ins and exit interviews, and other human resource needs; Responsible for all human resources (HR) functions including hiring practices, employee review policies, professional development, and other HR activities; Assure compliance with applicable HR, employment and personnel laws and regulations; Maintain updated personnel and operations policies and procedures and ensure compliance; Oversee hiring and supervision of HR administrative staff Operations, Technology and Systems Lookafter management and maintenance of all office systems and facilities; Develop and oversee document retention policies and manage disposal of records; Develop and oversee risk assessment and emergency planning policies and procedures; Oversee organizational insurance policies and ensure organization is adequately covered; Ensure emergency and security policies and procedures are understood and followed, including cyber-security procedures; and Oversee compliance with all applicable laws. Professional Qualifications At least 15 years of professional experience, with a minimum of 10+ years of financial and operations management experience; At least 5 years of experience developing policies, procedures and systems for and managing funds, including fund accounting,Fund Generation. Able to set priorities and multi-task while maintaining accuracy and meeting deadlines; Excellent communications skills, including during tough negotiations and in light of staff adjustment to adhere to new policies and procedures; Personal qualities of integrity, credibility, and dedication to the mission of Valuepitch Ability to thrive as part of a team with diverse experience, expertise, skills and objectives; Ability to stand firm on essential accounting and fiscal compliance and documentation needs; and Bachelor’s degree; MBA/CA or equivalent experience preferred. Results-driven personality Strong interpersonal and leadership skills Exceptional time management and ability to problem solve under pressure Strong oral and written communication skills
Developing financial strategy, including risk minimisation plans and opportunity forecasting High-level financial reporting and analysis Regular budget consolidation Cash flow management Improving efficiencies and reducing costs across the business Stakeholder management Debt management and collection Preparing company tax and BAS statements Ensuring compliance with statutory law and financial regulations Developing financial reviews and providing investment advice Payroll processing Working closely with management or executive teams to share reports and analysis findings Well-developed leadership skills Mentoring