Job Title: Tender Executive cum Sales Coordinator
Location: IMT, Faridabad
Department: Tender Management /Sales & Marketing
Reports To: National Sales Manager / Business Head
Industry: Medical
Key Responsibilities:
- Search, Bid, and Track tenders on government (e.g., GEM, CPPP, E-Procurement) and private procurement portals (e.g., Indiamart ...Etc.)
- Analyze tender eligibility criteria, technical specifications, and documentation requirements.
- Coordinate with product management, regulatory, legal, and finance teams to prepare tender documents (including product catalogues, certifications, pricing, and compliance).
- Ensure timely submission of EMD, performance security, and other tender-related instruments.
- Maintain a calendar of tender deadlines and ensure all documents are submitted before the due date.
- Handle post-submission activities such as tender clarifications, bid openings, and follow-ups.
- Sales Coordination:
- Support the sales team with preparing quotations, sales proposals, and price lists.
- Coordinate order processing, invoicing, and dispatch schedules with internal teams.
- Track sales orders, delivery timelines, and after-sales support, ensuring customer satisfaction.
- Maintain and update customer and distributor records in CRM and sales systems.
- Prepare and submit weekly/monthly reports on sales activities, tenders submitted, and outcomes.
- Handle customer queries related to product availability, quotations, and status updates.
Requirements:
- Bachelor's degree in Life Sciences, Pharmacy, Business Administration, or related field.
- 2–5 years of experience in a similar role within a medical device or healthcare company.
- Knowledge of e-tendering platforms (GEM, CPPP, State Government Portals, Sate Medical Corporations … etc.) and tendering procedures.
- Familiarity with medical product regulatory documents (CE/FDA certificates, ISO, etc.).
- Proficient in MS Office (especially Excel & Word), email communication, and basic ERP or CRM tools.
- Excellent organizational skills with the ability to multitask and meet strict deadlines.
- Strong interpersonal and communication skills.
- Experience dealing with government hospitals, health departments, and private hospital groups.
- Working knowledge of tender negotiation, BOQ analysis, and technical bid preparation.
- Understanding of inventory, logistics, and supply chain processes in the medical device sector.
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