Logistics and Dispatch Manager

Key Responsibilities

Handle export documentation in compliance with Indian customs regulations, specifically for apparel shipments

Prepare and verify documents such as:

Commercial Invoice

Packing List

Shipping Bill

Bill of Lading / Airway Bill

Certificate of Origin

Coordinate with freight forwarders, CHA (Custom House Agents), and transporters for smooth shipment execution

Ensure timely clearance of shipments and adherence to export timelines

Maintain accurate shipment records and documentation for audits and compliance

Track shipments and update internal stakeholders on status

Resolve shipment-related issues (delays, documentation errors, customs queries)

Work closely with internal teams (production, sales, warehouse) to align dispatch schedules

Required Skills

Technical Skills:

Strong knowledge of export procedures and Indian customs regulations

Experience in apparel export documentation

Familiarity with logistics processes (air/sea shipments, incoterms)

Good working knowledge of MS Excel, Word, and email communication

Experience with ERP systems is a plus

Core Skills:

Good written and verbal communication in English

Attention to detail (critical for documentation accuracy)

Problem-solving ability

Time management and ability to meet deadlines

Preferred Experience

Prior experience in a similar shipping/logistics role within an export-oriented company

Hands-on coordination with CHA, freight forwarders, and customs

About the job

We're looking for a 'Supply Chain Executive' who's eager to learn, owns outcomes, and is comfortable wearing multiple hats. Reporting directly to the founder, you'll own end-to-end supply chain operations from production coordination to last-mile fulfilment. Ideal for someone who wants real responsibility early in their career and a front-row seat to how a D2C brand actually runs.

Key responsibilities:

A. Inventory & order management:

1. Manage inventory across Amazon FBA, website, quick-commerce, and office/retail orders

2. Track stock levels and movement; prevent stock-outs and overstocking

3. Handle daily order processing and fulfilment coordination

B. Amazon FBA, marketplaces and Q commerce:

1. Plan replenishment and dispatch to Amazon FBA and Q-comm

2. Monitor stock health, ageing inventory, and timelines

3. Coordinate with marketplace ops for smooth fulfilment

C. Production & vendor coordination:

1. Coordinate demand planning and batch scheduling with production partners

2. Track production timelines; ensure timely warehouse dispatch

3. Support quality checks and packaging readiness

D. Demand planning & forecasting:

1. Support forecasting based on sales trends, launches, and campaigns

2. Plan inventory for promotions, festive spikes, and new SKUs

E. B2B & institutional orders:

1. Manage order processing for B2B, HoReCa, and bulk accounts

2. Coordinate with sales on stock allocation and delivery schedules

F. Process building:

1. Set up scalable supply chain processes and trackers

2. Create SOPs for inventory, order flow, and coordination

3. Continuously improve systems as we scale

G. Cross-functional support:

1. Work with marketing, sales, and finance on launches and reporting

2. Support offline retail fulfilment and ad-hoc ops needs

Why join Hotchaa:

1. Build a department from scratch

2. Work directly with the founder

3. High learning curve, real responsibility

4. Grow with the brand as we scale

Other requirements

Who we're looking for:

1. Minimum 1 year of experience in supply chain, operations, logistics, or D2C/e-commerce

2. Comfortable working in a startup environment with ambiguity

3. Strong execution mindset — gets things done, not just planned

4. Proficient in Excel/Google Sheets; tracking and reporting is core to this role

5. Organized, proactive, detail-oriented, and eager to take ownership

Bonus: exposure to Amazon FBA, D2C brands, FMCG, or food & beverage

Job Title: Logistics Executive

Location: Amritsar

Experience Required: 3+ years

Job Type: Full-time

Department: Commercial Operations

Reports To: Reporting Manager / General Manager / Directors

Job Summary (Simple):

The Logistics Executive is responsible for handling shipments and transportation work. This includes booking containers, coordinating with shipping partners, tracking shipments, handling documents, negotiating freight rates, and making sure goods are delivered on time without issues.

Key Responsibilities (Simple Words):

Logistics Work (Main Role):

• Share daily freight rate updates with internal teams
• Negotiate ocean freight rates and get quotations
• Book vessels and containers
• Update daily shipment status in Excel
• Monitor container loading and unloading
• Track container stuffing activities
• Follow up on export documents
• Coordinate with operations team, CHA, forwarders, and vendors
• Track shipments until they reach the final destination
• Handle third-party certifications
• Check freight and transport bills and coordinate with the Accounts team
• Track and report extra local charges
• Handle shipment-related problems or delays
• Follow up with forwarders for DO release and container bookings
• Prepare daily, weekly, and monthly MIS reports

Reporting & Documentation:

• Prepare regular reports on logistics activities
• Maintain proper files, documents, and records

Ad-hoc & Support Work:

• Help with any additional work as required by management
• Prepare special reports for the Reporting Manager, Directors, or MD
• Help create and update Standard Operating Procedures (SOPs)
• Attend meetings and visits with vendors, CHA, and forwarders when required

Working Relationships:

• Coordinate with customers, suppliers, service providers
• Work closely with internal teams and management

Qualification & Experience (Simple):

• Graduate or Diploma holder
• 3 years experience after qualification
• Experience in Shipping Line / Forwarder / CHA
• Strong knowledge of Excel and MS Office
• Good communication and coordination skills
• Good time management and reporting skills
• Attention to detail and accuracy

Other Requirements:

• Male candidates
• Age: 25–40 years
• Ability to prepare accurate reports
• Good document handling and official communication skills

Key Skills Needed:

• Analytical thinking – able to solve logistics problems
• Reliability & responsibility
• Strong logistics and technical knowledge
• Accuracy and attention to detail

Logistics:

- Daily freight rate Update to concerned departments.

- Negotiation of Ocean freight rate and arrange Quotation

- Booking Vessel and Container

- Daily Shipment status updation on excel sheet

- Monitoring the Lift on and Lift out of containers

- Monitoring daily Containers stuffing

- Monitoring the movement of export documents

- Co-ordination with operations team, CHA and Forwarder

- Tracking the shipment till delivery at destination

- Third party agency certifications & coordination

- Monitor freight & transportation invoices & coordinate on the same with Accounts department, CHA,

Forwarder, Vendors

- Reporting and tracking additional local charges

- Handling trouble shooting situations

- Miscellaneous routine tasks

- Follow up with Forwarders for release of D.O & container bookings etc.

- Prepare and maintain daily/Weekly & Monthly MIS Report

Reporting/Filing:

Conduct periodic reporting of all activities

- Manage documentation, filing, and record-keeping

Ad-hoc Activities:

- Assist in Ad-hoc activities

- Preparing reports - as required by Reporting Manager / Directors/ MD

- Develop and update Standard Operating Procedures (SOPs)

- Periodic logistics related visits, & meeting with vendors, CHA, forwarders as & when required by Reporting

Manager for smooth work

Working Relationship:

- External: Customers, Suppliers, and Service Providers

- Internal: Directors, Managing Director Reporting Manager, Assistant, employees from other departments, and

colleagues within the same department

KNOWLEDGE & EXPERIENCE

List educational requirements to qualify for

this position, including Specific Degrees,

Technical Training, Post-High School Course

Work, Field of Study, etc. Any licenses/

Certifications

- Sex: Male

- Age: 25-40 years

- Qualification: Any Graduate and Diploma holder

-

Ideal Experience/ Knowledge

Please list any other key attributes such as

knowledge, skills, or abilities crucial to

fulfilling the position’s duties.

- Post Qualification Experience: 4-5 Years

- Industry Experience: Shipping Line/ Forwarder/CHA

- Advanced skills in Excel and MS Office

- Ability to provide accurate and timely reports to the Reporting Manager and

Directors Experience in implementing company policies and procedures

- Skilled in document management and official correspondence

- Strong communication skills · Excellent interpersonal abilities, with

experience interacting with various levels of staff

- Effective time management and reporting skills

- Strong attention to detail

Position: Supervisor - Logistics

Location: Bangalore (Jakkanahalli Cross, T Begur, Nh-4, Nelamangala)

Payroll: Randstad

Candidate Profile

• 2 to 5 years of Experience.

• Excellent communication skills with good Knowledge of Kannada & English. Knowledge of Tamil, Telugu and Hindi will be added advantage.

• Candidate should be from Logistics background with sound understanding of local and interstate Transportation.

• Open to Travel to Tamil Nadu, Karnataka, AP, Telanga and Kerala for collection of material.

• Well versed with documentation involved in domestic transportation.

• Understanding of Warehouse operations (Collection, Unloading, Packing, Loading, Dispatch).

• Skills required – problem solving, negotiation

• Computer Knowledge is must

Job description

• Manage contract vehicles and hire vehicles from market for day to day operations.

• Co-ordinate with corporate Logistics team, Customer and collection team for timely execution of orders.

• Responsible for timely packaging and movement of material.

• Meeting with clients/site visit to understand the requirements.

• Prepare route plan as per business requirement.

• Resolve day to day operational challenges.

• SOP Implementation and adherence.

• Maintain and share reports.

Job Title: Freight Broker

Department: Logistics

Location: Mohali

Shift: Night Shift

Employment Type: Full-time

Job Summary:

As a Freight Broker, you will be responsible for facilitating the transportation of goods between shippers and carriers. Your role will involve managing logistics, building relationships, negotiating contracts, and ensuring timely deliveries. This is an entry-level position ideal for individuals looking to start their careers in logistics and supply chain management.

Key Responsibilities:

Build Relationships:

Develop and maintain relationships with shippers and carriers to understand their needs and preferences.

Load Matching:

Identify and match available loads with appropriate carriers, considering factors such as capacity, routes, and pricing.

Negotiation:

Negotiate rates and terms with carriers to ensure competitive pricing while maintaining profit margins.

Documentation:

Prepare and manage necessary shipping documents, including bills of lading and contracts.

Track Shipments:

Monitor shipments throughout the transportation process to ensure timely delivery and address any issues that arise.

Customer Service:

Provide excellent customer service by communicating with shippers and carriers, addressing inquiries, and resolving disputes.

Market Research:

Stay informed about market trends, competitor activity, and industry regulations to enhance operational effectiveness.

Database Management:

Maintain accurate records in freight brokerage software and databases.

Requirements:

 Bachelor’s degree preferred.

 Proven Experience with OTR, Drayage.

 Proven experience (6+ months) as a Freight Broker, in logistics, or a similar role.

 Strong communication skills, both verbal and written.

 Self-motivated, results-driven, and able to work independently.

 Ability to work in a fast-paced and dynamic environment.

• Developing and communicating shipment schedules.
• Liaising with vendors and carrier services to coordinate logistics and timelines.
• Assisting customers and resolving shipment issues and complaints.
• Preparing and maintaining shipment paperwork, records, and digital databases.
• Collect shipping data from various websites/documents and enter in the database system.
• Create spreadsheets with extracted data without mistakes.
• Verify / Analyze data by comparing it to source documents, update existing data
• Performing additional duties as needed.
• Prepare daily reports/summaries and send it to Managers / TLs / Clients etc.
• Good typing/communication skills.

At Cypherock, We are disrupting the current financial system by increasing the adoption of Blockchain-based digital assets through better key management solutions. We build "Worlds' first products" from India, work at the intersection of Blockchain, Security, Embedded Hardware & Cryptography, and have worked with companies like Google, Blockgeeks, Samsung, Lockheed Martin, Apollo Munich, Bank of America amongst others.

As the primary person working directly with the CEO on all things non-tech, we think it will be a great fit if -

1. You are interested to work in Web3 & Crypto.
2. You can work on general management operations for the company.
3. You do not wait for instructions and guidelines but believe in taking end-to-end ownership of things.
4. You have preferably worked with a hardware startup before.
5. You have good negotiation skills and can handle procurement and inventory through Alibaba and other international sourcing.
6. You can handle international logistics and procurement of electronic components.
7. You can handle inventory of the hardware product.
8. You strive towards operational peak efficiency.
9. You can handle the accounting and finances of the company.
10. If need be, you can help us with the QA of the product.
11. You can commit for at least 6 months.

• Bachelor’s degree in technology related field

• Minimum of 1 + years Major ERP system experience

• Functional / technical proficiency in designing, configuring and implementing in ERP System

• Strong understanding of order management, billing, and ERP master data

• Strong verbal and written communication ·

• Strong analytical and problem-solving skills, critical thinking and innovation

• Ability to work independently as well as in a team environment

• Must be detailed-oriented.

• Ability to develop repeatable development processes with supporting documentation.

• Corrugated Industry Experience