Shipping Executive

We are looking for passionate and proactive professionals to join our Purchase Department for roles based in Ghatkopar, Mumbai.

🔹 Position 1: Sr. Purchase Engineer

Experience: 3–5 Years (Pharma Industry)

Salary: ₹30,000 – ₹50,000 (Negotiable)

🔹 Position 2: Jr. Purchase Engineer

Experience: 1–2+ Years (Manufacturing / Pharma)

Salary: ₹25,000 – ₹30,000 (Negotiable)

🎯 What We're Looking For

• Diploma / BE in Mechanical, Electrical, or related field
• Experience in Pharma / Automation / Equipment Manufacturing
• Strong knowledge of import/export documentation & procurement processes
• Hands-on experience with ERP systems
• Excellent vendor management, negotiation & communication skills
• Strong Excel, Word & documentation abilities
• Detail-oriented & proactive mindset

🛠 Key Responsibilities

• Managing purchase requisitions, raw materials & component sourcing
• Conducting vendor analysis, market research & cost-saving initiatives
• Tracking purchase orders through ERP
• Ensuring timely procurement and maintaining supplier relationships
• Preparing purchase records, agreements, and procurement reports
• Monitoring procurement performance, trends & compliance

Logistics:

- Daily freight rate Update to concerned departments.

- Negotiation of Ocean freight rate and arrange Quotation

- Booking Vessel and Container

- Daily Shipment status updation on excel sheet

- Monitoring the Lift on and Lift out of containers

- Monitoring daily Containers stuffing

- Monitoring the movement of export documents

- Co-ordination with operations team, CHA and Forwarder

- Tracking the shipment till delivery at destination

- Third party agency certifications & coordination

- Monitor freight & transportation invoices & coordinate on the same with Accounts department, CHA,

Forwarder, Vendors

- Reporting and tracking additional local charges

- Handling trouble shooting situations

- Miscellaneous routine tasks

- Follow up with Forwarders for release of D.O & container bookings etc.

- Prepare and maintain daily/Weekly & Monthly MIS Report

Reporting/Filing:

Conduct periodic reporting of all activities

- Manage documentation, filing, and record-keeping

Ad-hoc Activities:

- Assist in Ad-hoc activities

- Preparing reports - as required by Reporting Manager / Directors/ MD

- Develop and update Standard Operating Procedures (SOPs)

- Periodic logistics related visits, & meeting with vendors, CHA, forwarders as & when required by Reporting

Manager for smooth work

Working Relationship:

- External: Customers, Suppliers, and Service Providers

- Internal: Directors, Managing Director Reporting Manager, Assistant, employees from other departments, and

colleagues within the same department

KNOWLEDGE & EXPERIENCE

List educational requirements to qualify for

this position, including Specific Degrees,

Technical Training, Post-High School Course

Work, Field of Study, etc. Any licenses/

Certifications

- Sex: Male

- Age: 25-40 years

- Qualification: Any Graduate and Diploma holder

-

Ideal Experience/ Knowledge

Please list any other key attributes such as

knowledge, skills, or abilities crucial to

fulfilling the position’s duties.

- Post Qualification Experience: 4-5 Years

- Industry Experience: Shipping Line/ Forwarder/CHA

- Advanced skills in Excel and MS Office

- Ability to provide accurate and timely reports to the Reporting Manager and

Directors Experience in implementing company policies and procedures

- Skilled in document management and official correspondence

- Strong communication skills · Excellent interpersonal abilities, with

experience interacting with various levels of staff

- Effective time management and reporting skills

- Strong attention to detail

Position: Supervisor - Logistics

Location: Bangalore (Jakkanahalli Cross, T Begur, Nh-4, Nelamangala)

Payroll: Randstad

Candidate Profile

• 2 to 5 years of Experience.

• Excellent communication skills with good Knowledge of Kannada & English. Knowledge of Tamil, Telugu and Hindi will be added advantage.

• Candidate should be from Logistics background with sound understanding of local and interstate Transportation.

• Open to Travel to Tamil Nadu, Karnataka, AP, Telanga and Kerala for collection of material.

• Well versed with documentation involved in domestic transportation.

• Understanding of Warehouse operations (Collection, Unloading, Packing, Loading, Dispatch).

• Skills required – problem solving, negotiation

• Computer Knowledge is must

Job description

• Manage contract vehicles and hire vehicles from market for day to day operations.

• Co-ordinate with corporate Logistics team, Customer and collection team for timely execution of orders.

• Responsible for timely packaging and movement of material.

• Meeting with clients/site visit to understand the requirements.

• Prepare route plan as per business requirement.

• Resolve day to day operational challenges.

• SOP Implementation and adherence.

• Maintain and share reports.

About the Role:

Order & Inventory Management Lead (OML) supports and enables the delivery and execution of the Sales order for ConvaTec India along with financial credit / debit note and product evaluation sample management for our distributors.

This is an incredibly diverse and challenging role that will require a diverse and practiced knowledge of an ERP system along with very good skills in excel.

Key Duties and Responsibilities

Order Management

• Capturing sales order entry in SAP, check for special pricing & approval validity, save documents in drive, create output, share with customer

• Check for payment receipt via bank statement/ mails, messages

• Order release from finance and tracking of pending orders

• Create delivery order and share with the warehouse team

• Review dispatch details, follow up with customers for logistics partner

• Backorder management and apt stock allocation

• Samples for product evaluation order entry in SAP

• Tracking sample shipment to sales team

• Expiry stock management data MIS

Inventory Management

• Support stock queries from sales team

• Communicate pending order status to sales team/ customers

Credit & Debit Note Management

• Coordinate with the external claims processing vendor and internal stakeholders

Others

• MIS - pending orders in system region wise

• Product evaluation sample processed monthly reports

Language Skills Required

• Speaking: English

• Writing/Reading: English

Education/Experience/Qualifications:

• Minimum of a bachelor’s degree is required with preferred focus in supply chain order management or a related discipline

• Minimum of 5 years of experience related to supply chain or similar functions

• Excellent communication (written and verbal) skills

• Willing to work to tight deadlines

• Demonstrated track record of taking the initiative

• Executive presence and ability to influence stakeholders

• Excellent analytical skills

Desired and required:

• Working knowledge banking operations

• Strong and wide understanding of Excel & Report writing

• Computer literate including good understanding of any ERP system, preferably SAP

Position: Logistics Specialist

Experience: 8 - 12 years in logistics and warehouse

Work location: Chennai

• You will be responsible for the inventory management, warehousing and logistics activities associated with the distribution.
• Coordinate end to end Warehouse Operations Inbound, Outbound ,Transportation and 3PL operations
  Drive efficient processes to enhance warehouse operations
• Controls inventory levels by conducting physical counts; reconciling with data storage system
• Experience with SAP order to cash process.(MM&SD Module) Excellent spreadsheet modeling skills required.

Responsibilities and Duties

 Handling Import Documentation.  Update Client for Shipment Status.  Daily DSR Report to Party & Head Office.  Trace the shipment status through websites and by personal contact to shipping lines.  Resolving customer queries with help of documentation team.  Handling Good Communicate with consignee, S/ Line, CFS, Transporter by mail.  Checking shipment arrival and IGM details in ICEGATE of customs.  Consignee Dispatch requirement as per schedule to various plant.  Collect the delivery orders from shipping line and freight forwarders and clearing fromPORT/CFS.  Handling DPD Client shipments with BMCT, NSICT, NSIGT, JNPT & GTI Terminals.  Co-Ordination with custom clearance dept for getting status and to avail required Documents.  Good Communicate to clear shipment with in free days without Detention & Demurrage.  Co-ordinating with Delivery Agent/ Transporter for Delivery of Shipment & Planning forDelivery.  Sending import Agency Bill with Shipping, CFS, Container Survey, Transporter Bill & etc.  Arranging for payment of Imports Bills

• Responsible for leading and overseeing all operations in the company with Ownership

• Understand the entire Logistics process flow and drive the Operations team to achieve

maximum efficiency.

• Assisting in recruitment of Operations & Supply teams along with the support from HR

team

• Distribution of sales targets amongst the team members to ensure that the monthly

targets are achieved.

• Coordination with the different stakeholders and teams for smooth operations

• Updating the management team with progress, challenges, and developments on a

periodic basis.

What you need to have:

At Cypherock, We are disrupting the current financial system by increasing the adoption of Blockchain-based digital assets through better key management solutions. We build "Worlds' first products" from India, work at the intersection of Blockchain, Security, Embedded Hardware & Cryptography, and have worked with companies like Google, Blockgeeks, Samsung, Lockheed Martin, Apollo Munich, Bank of America amongst others.

As the primary person working directly with the CEO on all things non-tech, we think it will be a great fit if -

1. You are interested to work in Web3 & Crypto.
2. You can work on general management operations for the company.
3. You do not wait for instructions and guidelines but believe in taking end-to-end ownership of things.
4. You have preferably worked with a hardware startup before.
5. You have good negotiation skills and can handle procurement and inventory through Alibaba and other international sourcing.
6. You can handle international logistics and procurement of electronic components.
7. You can handle inventory of the hardware product.
8. You strive towards operational peak efficiency.
9. You can handle the accounting and finances of the company.
10. If need be, you can help us with the QA of the product.
11. You can commit for at least 6 months.