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Junior Chief of Staff
Junior Chief of Staff
VRT Management Group's logo

Junior Chief of Staff

Archana Chakali's profile picture
Posted by Archana Chakali
1 - 5 yrs
₹2L - ₹5L / yr
Hyderabad
Skills
MS-Excel
PPT
MS-Word

Job Title: Junior Chief of Staff

Company: VRT Management Group, LLC

Location: Santosh Nagar, Hyderabad, India (Onsite)

Experience: 1+ years Employment

Type: Full-time


About VRT Management Group, LLC

Founded in 2008 in the USA, VRT Management Group, LLC is a premier management consulting firm dedicated to accelerating the growth and scaling the impact of Founder- and Entrepreneur-led enterprises.


Our Vision: By 2030, VRT (VEGA) Visionary Entrepreneurs Growth Accelerator will partner with 1,000 entrepreneurs and SMBs to build scalable, resilient, high-value companies, creating $1M+ in measurable financial value per business and $1B+ in total value


Position Overview

We are seeking a highly organized, proactive, and detail-oriented Junior Chief of Staff to join our Hyderabad team on a full-time, onsite basis. In this role, you will act as a strategic force multiplier for executive leadership, ensuring seamless daily business coordination, rigorous task tracking, flawless documentation, and high-velocity team communication.

This is not a passive administrative role. We need a sharp, disciplined professional with a business mindset who can anticipate needs, enforce accountability across teams, and manage critical operational and financial workflows.


Key Responsibilities

Executive Coordination and Accountability Tracking

  • Active Listening and Synthesis: Attend high-level meetings, client calls, and coaching sessions to accurately capture strategic directives, action items, and technical nuances.
  • Task Pipeline Management: Build, maintain, and rigorously update a daily master task tracker for all initiatives assigned by leadership across various team members.
  • Proactive Follow-Ups: Act as the central point of accountability, following up relentlessly with team members to ensure milestones are met on time.
  • Leadership De-risking: Provide leadership with real-time visibility into project statuses, potential delays, pending decisions, and critical bottlenecks, effectively reducing their cognitive load.
  • Clarification and Alignment: Serve as a bridge between leadership and the broader team, ensuring everyone explicitly understands their deliverables, deadlines, and expected standards of output.


Information Architecture and Documentation

  • Knowledge Management: Synthesize vast amounts of unstructured information from discussions into structured, highly searchable notes, standard operating procedures (SOPs), and dashboards.
  • Data Integrity: Maintain flawless records of client discussions, coaching session takeaways, contracts, and internal communications.


Financial Administration and Billing Support

  • End-to-End Invoicing: Draft precise client invoices based on leadership directives and secure necessary approvals prior to dispatch.
  • Receivables Tracking: Own the invoice lifecycle tracker, systematically monitoring statuses across Prepared, Approved, Sent, Pending, and Paid phases.
  • Financial Liaison: Coordinate internally to resolve client billing discrepancies, streamline payment follow-ups, and ensure predictable cash flow tracking.


Required Qualifications and Skills

  • Strict Prerequisite: Applications will only be considered from candidates possessing a formal educational background in Business Administration, Management, Finance, or a closely related discipline.
  • Experience: 1+ years of proven experience in Business Operations Coordination, Project Coordination, Executive Support, or Office Administration.
  • Financial Literacy: Strong hands-on experience in invoicing workflows, basic expense tracking, and documentation management.
  • Tech Stack Proficiency: High proficiency in MS Excel (data organization, formatting, tracking formulas) and Google Workspace.
  • Tool Familiarity: Prior experience with Zoho Books or equivalent accounting/ERP software is highly preferred.
  • Core Competencies: Exceptional active listening skills, rigorous attention to detail, flawless written and verbal communication, and an uncompromising commitment to data confidentiality.


What We Offer

  • Executive Exposure: Direct, daily collaboration with the CEO and senior leadership, providing an unparalleled masterclass in business execution and decision-making.
  • Accelerated Career Trajectory: Fast-tracked learning and upward mobility across business operations, corporate finance coordination, and executive leadership pathways.
  • Compensation: Competitive salary package aligned with experience, capability, and performance.
  • Culture: A high-performing, professional, and supportive workspace engineered for professional growth.


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About VRT Management Group

Founded :
2008
Type :
Products & Services
Size :
0-20
Stage :
Bootstrapped

About

N/A

Company social profiles

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