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Job Title: Project Manager

Location: Chennai (WFO)

Experience: 3–5 years

About the Company

F22 Labs is a startup software studio based out of Chennai. We are the rocket fuel for other startups across the world, powering them with extremely high-quality software. We help entrepreneurs build their vision into beautiful software products (web/mobile).

Position Overview

As a Project Manager at F22 Labs, you will be responsible for end-to-end execution of multiple client projects, ensuring timely delivery, effective resource management, and high client satisfaction. You’ll coordinate closely with international clients and internal teams to manage priorities, resolve blockers, and deliver high-quality outcomes. This role is ideal for someone who is organized, process-driven, and thrives in a fast-paced, multi-project environment.

Key Responsibilities

Client Communication & Coordination

• Act as the single point of contact for client communications and escalations.
• Conduct regular calls with international clients; must be flexible for late evening calls as needed.
• Gather requirements, set expectations, and align on project deliverables and timelines.
• Share updates, reports, and progress with clients on a regular basis.

Project Planning & Execution

• Prepare proposals, cost estimations, and project timelines based on client requirements.
• Plan and schedule project activities, track milestones, and manage dependencies.
• Handle change requests, bugs, and scope modifications efficiently during the project lifecycle.
• Ensure timely submission of timesheets and accurate tracking of billable hours.

Task & Workflow Management

• Maintain and manage task boards using tools like ClickUp, JIRA, or Asana.
• Create and update task cards, monitor progress, and ensure timely completion of assigned work.
• Coordinate cross-functional team efforts to maintain smooth workflow execution.

Team & Resource Management

• Plan and allocate resources effectively across concurrent projects.
• Prioritize tasks for team members working on multiple engagements.
• Monitor team availability and bandwidth, and proactively manage any bottlenecks.

Agile Execution

• Facilitate Agile ceremonies including daily stand-ups, sprint planning, retrospectives, and sprint reviews.
• Encourage Agile practices tailored to each team’s workflow and project complexity.

Reporting & Metrics

• Track and report on key project metrics including:
• Resource utilization
• Time spent vs. estimated effort
• Task and milestone completion
• Quality and delivery efficiency
• Share insights through dashboards or reports to support process improvements.

Qualifications and Requirements

• 3–5 years of experience in project management in a tech/software services environment.
• Strong experience managing client communications and international stakeholders.
• Comfortable with late evening meetings when needed.
• Proficiency with project management tools like ClickUp, JIRA, Asana, etc.
• Strong understanding of Agile methodologies (Scrum, Kanban).
• Excellent organizational and time management skills.
• Analytical mindset with the ability to present clear, actionable insights from project data.
• Experience in effort/cost estimation, proposal writing, and post-project reporting.
• Prior experience in a fast-paced or startup environment is a plus.
• Should be comfortable using AI tools to enhance productivity, streamline project workflows, and support data-driven decision-making.

Why Join Us (Perks & Benefits)

• Health insurance
• Flexible work timings (you know when you’re at your best)
• Supercharged learning culture—become the best version of yourself
• Work with a fun, quirky team that loves to innovate
• Learn from the best and share your wisdom with us too—we grow together!

About Hubstream

Hubstream is the world’s Investigation Operating System. Hubstream software manages hundreds of thousands of investigative leads and cases for federal governments and private companies. Our tools effectively separate low and high-value cases and build intelligence databases that help resolve future reports. Many of the most critical cases lead to arrests, rescues, website takedowns, and the publication of high-profile investigative reports.

As a Development Manager, you will need to manage the team effectively and make sure that team members are delivering to their full potential by continuously monitoring, mentoring, and guiding them both technically and personally to grow in their careers. Your performance will be measured against each team member's delivery, keeping employee morale high at work, mentoring them to grow in their career, and retaining the employee in the organization.

What you will do at Hubstream:

·       Manage Software Development project activities for multiple projects across all project phases, including initiation, planning, execution, monitoring, control, and closure.

·        Work collaboratively with development team, lead architect and the CTO to determine technical direction and approach to system design and implementation.

·       Manage the day-to-day activities of projects and staff; communicate with project teams as necessary to ensure project deliverables are on schedule and within cost parameters.

·       Make recommendations to management about schedules, prioritization, and resource allocation with input from team members.

·       Manage resource planning and organizational capacity planning.

·       Coach and train project team members on Software Development processes and best practices.

·       Providing continuous guidance and direction to the Leads to meet the client delivery & commitment.

·       Periodically conduct the meeting with the Senior Management and update the status of the delivery.

·       Regularly conduct individual team meetings to understand the need of the Team(s) and make sure they are met.

·       Develop a superior workforce and increase the efficiency of the team.

·       Periodically review the performance of each team member(s) and provide feedback to improve.

·       Conduct the year-end performance appraisal to all the team members and give the correct rating without any bias towards any employee.

·       Had experience in the Performance Improvement Program for those employees who are underperforming and continuously mentor and monitor to improve their performance.

Relevant experience includes:

·       Project Scoping

·       Controlling Process

·       Resource planning and team staffing

·       Project Management

·       People Management

·       Performance Review & Appraisal Process

·       Performance Improvement Program

Skills/Qualification:

·       B.E/B.Tech/M.Tech/MCA with good CPGA from reputed colleges/Institutes in India.

·       6 to 8 years delivery of consulting or professional services, or as a people manager.

·       Minimum 5 years of experience in a technology environment, including 2-3 years of practical professional experience in project management.

·       Minimum 5+ years of Software development experience in C#, T-SQL is a bonus.

·       Minimum 5+ years of experience in Client Interaction directly or indirectly.

·       Demonstrated experience in leading cross-functional project teams.

·       Have very good communication skills both verbal and non-verbal communications.

·       Flexible to work in different time zones like Australia, Europe & US Time zone based on the Customer's need.

·       Ability to learn and grasp concepts quickly in a fast-paced environment and guide the Team.

·       Ability to be self-directed and work with minimal supervision.

·       Strong interpersonal skills that demonstrate your knowledge, passion, and commitment to partnering with the team to help them work better.

·       Working knowledge of the Microsoft development tools (Windows / SQL Server / Visual Studio) is a value addition.

·       Demonstrated ability to work on a distributed or remote team is highly preferred.