1 Facility management Jobs in Jaipur | Facility management Job openings in Jaipur

Admin Executive

Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area

Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.

Reporting To: Director

Company Name

A&D International (Part of Art Asia)

Company details

Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.

Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.

At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging.

Location - Mahindra world city, Ajmer road

Mode of Working - Work from the office

Days of Working - 6 days

Responsibilities

Role Overview

We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.

Key Responsibilities

Vendor Management

Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services
Negotiate contracts, pricing, and service-level agreements (SLAs)
Track vendor performance and ensure adherence to agreed service standards
Process vendor invoices, maintain records, and coordinate with finance for timely payments
Conduct periodic vendor evaluations and audits

Administration & Office Management

Oversee daily administrative operations to ensure smooth office functioning
Manage procurement and inventory of office supplies and assets
Maintain administrative records, documentation, and compliance trackers
Support internal teams with logistical and administrative requirements
Coordinate travel, accommodation, and event arrangements as needed

Facilities Management

Ensure optimal functioning of office infrastructure, utilities, and equipment
Coordinate with internal teams and external service providers for repairs and maintenance
Monitor facility-related budgets and cost optimization initiatives
Ensure workplace safety, compliance, and adherence to company policies
Manage office space utilization and seating arrangements

Housekeeping & Workplace Hygiene

Supervise housekeeping staff and ensure cleanliness standards are consistently maintained
Schedule and monitor cleaning activities across office premises
Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms
Conduct routine inspections and maintain quality standards

Interview process - Virtual and Face-to-Face

Skills:

Required Qualifications & Skills

Bachelor’s degree in any discipline
2–5 years of experience in administration, facilities, or vendor management
Strong vendor negotiation and stakeholder management skills
Good understanding of facility operations and office administration processes
Proficiency in MS Office (Excel, Word, Outlook)
Strong organizational and multitasking abilities
Attention to detail with a problem-solving mindset

Why Join Us?

Work with leading furniture export industry
Work will consistently growing company
Work with Leaders of 25 years+ experience
Amazing work Life Culture with Growth opportunities