Project Materials Coordinator at Mechatronics Systems · Pune · 3 - 5 years · ₹3L - ₹3L / yr · Profitable · Posted 26 Aug 2021
JD Project Materials Coordinator
Company: MSPL
Primary Location: MSPL Pune
Job: Warehousing and Material Control
Schedule: Full-time
Employment Type: Staff
Job Level: Experienced
Reporting Manager Title: General Manager JD Project
:
KEY ACCOUNTABILITIES OF POSITION:
- Provides input to the Project Procurement Plan and Project Material Responsibility Matrix.
- Responsible for the Project Material Management Plan & the Project Material Management Procedures and ensures alignment with Engineering, Purchasing, Logistics and Installation, O&M.
- Provides input to the Engineering Material requirements and verification of Quantities & Contingencies to support Installation, O&M required on Site as per Installation, O&M philosophy.
- Liaison with Project Team Requisitioning Engineers to support requirements of ERP based Material Management System & downstream Procurement & Installation, O&M activities (Expediting, Logistics & Site Material Management).
- Responsible for coordinating procurement activities and progress reporting to Project Management.
- Responsible for improvements of MSPL Material Management policies, procedures & work process.
ESSENTIAL SKILLS / COMPETENCIES REQUIRED:
Job Specific:
- A thorough knowledge of Mechatronics & material management practices within the process automation industry (typically water-wastewater).
- Strong knowledge & understanding of material requisitioning, expediting, logistics, site material management & shop & field fabrication.
- General knowledge of Process Automation electrical and instrumentation materials.
Standard Competencies
Experience:
Required:
- 7+ years, with a minimum of 5 years project material management experience in a multi-discipline team environment.
Guide:
- Minimum of 7 years mechatronics engineering experience in oil and gas, petrochemical industry or equivalent, or water- west water
- Minimum of 5 years’ experience in a project material management or coordination role, or
- Minimum of 5 years’ experience as material controller or material coordinator.
- Additional experience in Installation, O&M site, supply logistics or offsite module/spool fabrication is an advantage.
- Minimum of 3 years’ experience in operating ERP based material management system is required.
Qualifications, Accreditation, Training:
Required:
- A recognised degree / diploma in the relevant discipline or equivalent.
Shubham Vishwakarma
Full Stack Developer - Averlon
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Purchase Manager – CAPEX & OPEX (Heavy Machinery Procurement)
Location: A&D Plant, Mahindra world city Ajmer road , Bagrur area
Industry: Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.
Reporting To: Director
Company Name - A&D International (Part of Art Asia)
Company details
Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.
Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.
At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging.
Location
Mahindra world city, Ajmer road
Mode of Working
Work from the office - Days of Working - 6 days
Responsibilities
Role Overview
The Purchase Manager – CAPEX & OPEX will be responsible for the end-to-end procurement of capital equipment, manufacturing machinery, utilities, plant infrastructure, engineering services, spare parts, maintenance consumables, and indirect materials across multiple manufacturing facilities.
The role requires strategic sourcing, vendor development, commercial negotiations, procurement planning, project coordination, and cost optimization while ensuring timely availability of machinery and operational resources to support manufacturing expansion and uninterrupted plant operations
Key Responsibilities
CAPEX Procurement (Heavy Machinery & Plant Expansion)
- Lead end-to-end procurement of heavy manufacturing machinery, production equipment, plant utilities, and capital assets.
- Source machinery based on technical specifications provided by Engineering, Production, and Maintenance teams.
- Coordinate technical and commercial evaluations with internal stakeholders.
- Manage RFQs, techno-commercial comparisons, vendor negotiations, and purchase order finalization.
- Coordinate machine installation schedules with vendors and project teams.
- Ensure timely delivery, installation, commissioning, and warranty documentation.
- Track CAPEX budgets and procurement milestones for plant expansion projects.
- Maintain complete documentation related to machinery procurement and project execution.
OPEX Procurement (Maintenance & Operational Purchases)
- Procure maintenance spares, consumables, electrical items, mechanical components, MRO materials, safety equipment, utilities, and indirect purchases.
- Ensure uninterrupted availability of operational materials for manufacturing plants.
- Monitor inventory levels for critical engineering and maintenance items.
- Coordinate with Maintenance, Engineering, Production, and Stores for procurement planning.
- Optimize procurement lead times to minimize production downtime.
Vendor Development & Strategic Sourcing
- Identify, evaluate, onboard, and develop suppliers for machinery, industrial equipment, engineering services, and operational materials.
- Build long-term strategic partnerships with OEMs, manufacturers, and authorized distributors.
- Conduct vendor capability assessments and performance reviews.
- Develop alternate sourcing strategies for critical machinery and spare parts.
- Monitor supplier performance based on quality, delivery, pricing, and service.
Commercial Negotiation & Cost Optimization
- Negotiate pricing, payment terms, warranty conditions, Annual Maintenance Contracts (AMC), and Service Level Agreements (SLA).
- Drive cost reduction initiatives without compromising quality or delivery.
- Perform Total Cost of Ownership (TCO) analysis before finalizing high-value purchases.
- Track procurement savings and identify opportunities for commercial improvements.
- Ensure procurement within approved CAPEX and OPEX budgets.
Procurement Planning & Project Coordination
- Collaborate with Engineering, Projects, Production, Finance, and Maintenance teams to understand procurement requirements.
- Develop procurement schedules aligned with project timelines.
- Track procurement progress from requisition to commissioning.
- Identify procurement risks and proactively mitigate delays.
- Support new plant setup, expansion, and modernization initiatives.
Inventory & Stores Coordination
- Monitor inventory levels of critical machinery spares and engineering consumables.
- Prevent stock shortages while optimizing inventory carrying costs.
- Coordinate with Stores for inward inspection and inventory accuracy.
- Support periodic inventory audits and stock reconciliation.
Compliance & Documentation
- Ensure procurement complies with company policies and statutory requirements.
- Maintain accurate purchase orders, contracts, technical specifications, vendor documentation, and payment records.
- Maintain audit-ready procurement documentation.
- Ensure compliance with quality, safety, and environmental procurement standards.
Key Performance Indicators (KPIs)
- 100% on-time procurement of CAPEX machinery as per project schedules.
- ≥95% on-time availability of OPEX materials and maintenance consumables.
- Procurement within approved CAPEX and OPEX budgets.
- Cost savings achieved through strategic sourcing and negotiations.
- ≥95% vendor on-time delivery performance.
- Zero production downtime due to procurement delays.
- 100% compliance with procurement policies and audit requirements.
- Inventory optimization with minimal stock-outs and controlled inventory ageing.
Interview process - Virtual and Face-to-Face
Skills: Required Skills
Technical Skills
- CAPEX Procurement
- OPEX Procurement
- Heavy Machinery Procurement
- Industrial Equipment Sourcing
- Plant & Factory Procurement
- Engineering Procurement
- MRO Procurement
- Technical Bid Evaluation
- Vendor Development
- Strategic Sourcing
- Contract Management
- Commercial Negotiation
- Cost Analysis
- Total Cost of Ownership (TCO)
- RFQ/RFP Management
- Purchase Order Management
- Inventory Management
- ERP Systems (SAP/Oracle/MS Dynamics/Tally or equivalent)
- MS Excel & MIS Reporting
Soft Skills
- Strong Negotiation Skills
- Analytical Thinking
- Stakeholder Management
- Decision Making
- Project Coordination
- Problem Solving
- Leadership & Team Collaboration
- High Ownership and Accountability
Education
- B.E./B.Tech in Mechanical Engineering, Production Engineering, Industrial Engineering, Electrical Engineering, or a related discipline.
- MBA (Operations/Supply Chain) will be an added advantage.
Experience
- 7–15+ years of experience in Procurement/Purchase.
- Proven experience in CAPEX procurement of heavy machinery and manufacturing equipment.
- Strong experience in OPEX procurement, MRO materials, engineering consumables, and maintenance purchases.
- Experience in furniture manufacturing, engineering, automotive, heavy engineering, process manufacturing, metals, building materials, or industrial manufacturing will be preferred
Why Join Us?
- Opportunity to work with one of India's leading export manufacturing organizations.
- Exposure to large-scale manufacturing expansion and capital investment projects.
- High-visibility role with direct interaction with senior leadership.
- Opportunity to drive strategic procurement initiatives across multiple manufacturing plants.
- Collaborative work culture with significant career growth opportunities.
Responsibilities:
- Handle procurement of engineering materials, components, and equipment.
- Identify and negotiate with vendors/suppliers.
- Generate and manage Purchase Orders (POs).
- Compare quotations and prepare comparative statements.
- Coordinate with suppliers for delivery, quality, and payment terms.
- Maintain purchase records and vendor documentation.
- Monitor inventory requirements and ensure timely material availability.
- Coordinate with Production, Stores, Quality, and Engineering teams.
- Develop new vendors and maintain existing vendor relationships.
- Follow company procurement policies and cost-control measures.
Required Skills:
- Procurement / Purchase
- Vendor Management
- Negotiation
- Purchase Order (PO)
- RFQ / Quotation Management
- Vendor Development
- Cost Analysis
- Inventory Management
- MS Excel
- ERP/SAP knowledge
- Engineering materials/components knowledge
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Full Stack Developer - Averlon