Position: Executive Assistant to Director
Location: Gurgaon
Experience: 6+ years
Industry: Retail
Job Summary:
We are looking for a highly organized and proactive Executive Assistant (EA) to the Director of our retail brand. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential communications, and ensuring smooth day-to-day operations. The role requires exceptional organizational skills, strong business acumen, and the ability to multitask in a fast-paced retail environment.
Key Responsibilities:
1. Calendar & Meeting Management
- Manage the Directors daily schedule, appointments, and travel plans.
- Coordinate and schedule meetings, conferences, and events.
- Prepare agenda, minutes, and follow-ups for key meetings.
- Act as a liaison between internal teams, external stakeholders, and the Director.
2. Communication & Coordination
- Draft and review emails, reports, presentations, and business correspondence.
- Maintain confidentiality while handling sensitive business information.
- Manage incoming calls, messages, and requests, ensuring effective communication flow.
- Interface with senior management, clients, vendors, and other business partners.
3. Travel & Expense Management
- Arrange domestic and international travel, including flights, accommodations, and logistics.
- Process and track expense reports, ensuring accuracy and compliance with policies.
4. Business Support & Strategic Assistance
- Assist in market research, data analysis, and presentation preparation for business reviews.
- Support the Director in strategic decision-making by providing relevant insights.
- Coordinate with HR, Finance, and Operations teams on various initiatives.
- Maintain a strong understanding of the retail industry, competitors, and trends.
5. Office & Project Management
- Oversee office administration tasks to enhance efficiency.
- Track progress on key business projects and initiatives.
- Assist in organizing corporate events, off-site meetings, and team engagements.
Key Skills & Requirements:
- 8+ years of experience as an Executive Assistant, preferably in the Retail or FMCG industry.
- Strong organizational, multitasking, and time management skills.
- Excellent verbal and written communication skills.
- High level of confidentiality, professionalism, and attention to detail.
- Proficiency in MS Office (Excel, Word, PowerPoint) and scheduling tools (Google Calendar, Outlook, etc.).
- Ability to work in a fast-paced, high-pressure environment.
- Strong problem-solving and decision-making abilities.
Mail updated resume with current salary-
Email: jobs[at]glansolutions[dot]com
Satish: 88 O2 74 97 43
Website: www.glansolutions.com
Shubham Vishwakarma
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