ROLE MISSION (WHY THE POSITION EXISTS)
Responsible for managing the MD’s calendar, prepares any notes for the meetings, fixes appointments with visitors, internal staff, etc.
Prioritizes and follows up on concerns addressed to the MD, including those marked sensitive or confidential nature. Follows course of action as recommended by MD.
Drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MDs ability to perform his/her duties
Making transport and travel arrangements and preparing expense reports for the MD
Coordinates internally with internal departments and acts as a point of contact between internal and external employees, vendors, external clients and guests
Arranging minutes of meetings, conferences, Board meetings
Filing all important documents, correspondence for the MD’s office
Responsible for regular monthly reports as required by the Management
Coordinates with external organizations, as required
AREAS OF RESPONSIBILITY
Administrative Responsibilities:
- Responsible for calendar management, scheduling appointments and meetings
- Making transport and travel arrangements for the MD
- Be the point of contact to answers queries and providing
information related to the MD’s office
- Develop presentations as required by the MD
- Handles all correspondence for the MD’s office and prepare
responses and filing all important documents
- Manage information flow in a timely and accurate manner
- Delegating tasks assigned by MD to staff and follow up of status of all tasks assigned
- Collating MIS from all departments on a timely basis
- Handle confidential information in a sensitive manner
JOB SPECIFICATIONS
Education:
Bachelor of Commerce / Arts
MBA (Optional)
Job Related Experience:
6-8 years of work experience in administration with minimum 3 experience as a Executive Assistant to a Management role
Excellent computer proficiency required
Business Understanding:
Hospital Management
Others:
Excellent English Communication (Written and Verbal)
Excellent Presentation Skills
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http://www.aerotime.ai">Aerotime is reinventing the calendar to make us more effective and less busy. It is the calendar for high-performance teams.
Individuals and teams trust Aerotime to help them find flow and run at their peak efficiency, prioritizing important work that makes them fulfilled and happy!
What are we solving?
Today's calendar system has a lot of issues that make it work against us and not for us:
- Scattered meetings cause time fragmentation and hence wasted time.
- No clear flow in the day. Hard to prioritize across streams of information with action items coming from multiple sources.
- A lot of meetings! We've all been there, sitting in meetings where we feel we're not adding any value.
What's our hypothesis?
Aerotime fixes them at the core and goes beyond by two systems that together make teams master of productivity:
- Time Blocking: Aerotime is building a prioritization engine that makes it very easy to create tasks from multiple sources and time block them on your calendar.
- Meeting Effectiveness Workflows: Aerotime creates space in your calendar by pulling you out of unnecessary meetings, minimizes context switching between meetings, and makes it easy to run meetings very effectively.
Together, these systems help you maintain a beautiful balance between collaboration and creativity — right where innovation happens!
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Our time is limited. It is the only asset that cannot be bought back. Yet without realizing it, we use it ineffectively day after day. You'll be solving this problem!
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- Engineering practices
- People to hire
- The direction & focus for Aerotime's products
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- https://www.linkedin.com/in/piyushnarwani/">Piyush Narwani & https://www.linkedin.com/in/dhruvgoel/">Dhruv Goel started Aerotime in Jan 2021 after realizing that teams in companies are not running to their full potential, and it is happening because of continuous context switching from meetings and Slack pings, with noise taking over what's truly important.
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- Comprehensive research and development required for developing the game or certain features.
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- Maintaining fruitful relationships with existing customers
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- Researching organisations and individuals online to identify new leads and potential new markets
- Researching the needs of other companies and learning who makes decisions about purchasing
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- Should be an expert in making Pitches/Presentations Company Website: www.thewadagency.com
Location - Hyderabad
Notice period - Immediate
Java, JEE, RESTful web service, Spring Boot/MVC, Hibernate,Angular/Angular js
- Has worked on Platform Modernization Project
- Troubleshoot and fix defects for planned releases and production issues
- Should have experience working in Development Project
- Should be result-oriented
- Should be able to work both independently and in teams
- Should have ability to multi-task and prioritize across multiple projects
- Should be flexible with work timings