Executive Assistant - Operations

ARTIFEX HR is recruiting a Female Executive Assistant - Operations for one of their hospital clients

ROLE MISSION (WHY THE POSITION EXISTS)
 Responsible for managing the MD’s calendar, prepares any notes for the meetings, fixes appointments with visitors, internal staff, etc.
 Prioritizes and follows up on concerns addressed to the MD, including those marked sensitive or confidential nature. Follows course of action as recommended by MD.
 Drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MDs ability to perform his/her duties
 Making transport and travel arrangements and preparing expense reports for the MD
 Coordinates internally with internal departments and acts as a point of contact between internal and external employees, vendors, external clients and guests
 Arranging minutes of meetings, conferences, Board meetings
 Filing all important documents, correspondence for the MD’s office
 Responsible for regular monthly reports as required by the Management
 Coordinates with external organizations, as required

AREAS OF RESPONSIBILITY 

Administrative Responsibilities:
- Responsible for calendar management, scheduling appointments and meetings
- Making transport and travel arrangements for the MD
- Be the point of contact to answers queries and providing
information related to the MD’s office
- Develop presentations as required by the MD
- Handles all correspondence for the MD’s office and prepare
responses and filing all important documents
- Manage information flow in a timely and accurate manner
- Delegating tasks assigned by MD to staff and follow up of status of all tasks assigned
- Collating MIS from all departments on a timely basis
- Handle confidential information in a sensitive manner

JOB SPECIFICATIONS
Education:
 Bachelor of Commerce / Arts
 MBA (Optional)

Job Related Experience:
 6-8 years of work experience in administration with minimum 3 experience as a Executive Assistant to a Management role
 Excellent computer proficiency required

Business Understanding:
 Hospital Management

Others:
 Excellent English Communication (Written and Verbal)
 Excellent Presentation Skills